Agenda and minutes
Venue: Civic Hall, Leeds, LS1 1UR. View directions
Contact: Stuart Robinson (0113) 24 74360 Email: stuart.robinson@leeds.gov.uk
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Chair's Opening Remarks Minutes: The Chair welcomed everyone to the October meeting of the Scrutiny Board (City Development). He particularly welcomed representatives from Friends of Leeds Kirkgate Market (Agenda Item 12) (Minute 55 refers).
He also informed the meeting that Ms Barbara Woroncow was unable to attend today’s meeting due to being summoned for surgery a few weeks ago and that he had written on behalf of the Board sending her their good wishes.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstance shall be specified in the minutes.) Minutes: The Chair agreed to accept the following document as supplementary information:-
The updated document replaced Appendix 1 circulated with the papers as it was not available at the time of the agenda despatch, but was circulated by e mail and made available to the public on the Council’s website prior to today’s meeting.
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Declaration of Interests To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members’ Code of Conduct. Minutes: The following personal declarations of interest were made:-
(Agenda Item 11) (Minute 54 refers)
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Apologies for Absence and Notification of Substitutes To receive any apologies for absence and notification of substitutes. Minutes: Apologies for absence were received on behalf of Councillors D Atkinson, R Pryke, M Robinson, S Smith and Barbara Woroncow (Co-opted Member).
Notification had been received for Councillor P Ewens to substitute for Councillor Smith.
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Minutes of the Previous Meetings PDF 100 KB To confirm as a correct record the minutes of the Board meeting and the Call-In meeting held on 7th September 2010. Additional documents: Minutes: RESOLVED- a) That the minutes of the Board meeting and Call-In meeting held on 7th September 2010 be confirmed as a correct record. b) That in relation to Minute 31, the Board’s Principal Scrutiny Adviser forward details on the process and procedures for the management of Section 106 and 278 Agreements with developers to Councillor P Ewens in accordance with her request.
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Marketing Leeds Annual Report 2009 & Annual Review 2010 PDF 54 KB To consider a report of the Head of Scrutiny and Member Development on progress in relation to Marketing Leeds.
Additional documents:
Minutes: The Head of Scrutiny and Member Development submitted a report on progress in relation to Marketing Leeds.
Appended to the report were copies of the following documents for the information/comment of the meeting:-
A copy of the Marketing Leeds Annual Review 2010 booklet had also been circulated to Board Members with the papers for today’s meeting for their information/comment.
The following representatives were in attendance and responded to Members’ queries and comments:-
Dirk Mischendahl, Marketing Leeds Board Member James Rogers, Assistant Chief Executive (Planning, Policy and Improvement) and Marketing Leeds Board Member Deborah Green, Chief Executive, Marketing Leeds
At the request of the Chair, the Assistant Chief Executive (Planning, Policy and Improvement) and the Chief Executive, Marketing Leeds briefly outlined the background issues (including financial details), together with key measurables and achievements in relation to Marketing Leeds.
In summary, specific reference was made to the following issues:-
(The Assistant Chief Executive responded that the cost was £7000 and commented that this was good value for money based on the numbers produced and its wide circulation)
(The Chief Executive, Marketing Leeds responded and explained that this was not the case and that they welcomed opportunities to work closely with all our neighbouring Councils )
(The Chief Executive Marketing Leeds stated that they did not lead on this event)
RESOLVED - That the Marketing Leeds Annual report 2009 , the Annual Review 2010 in booklet form and the updated Marketing Leeds Activity Plan for 2010/11 be noted.
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To consider a report of the Head of Scrutiny and Member Development on progress made in implementing the Board’s recommendations.
Minutes: The Head of Scrutiny and Member Development submitted a quarterly report on progress made in implementing the Board’s recommendations.
Appended to the report was a copy of the following documents for the information/comment of the meeting:-
The report also showed specific progress against recommendations arising from the Inquiry to review the methods by which planning applications are publicised and consultation undertaken.
The following representatives were in attendance and responded to Board Members’ queries and comments:-
Martin Sellens, Head of Planning Services, City Development Helen Cerroti, Development Project Manager, City Development
The Board were informed that Phil Crabtree, Chief Planning Officer, City Development had conveyed his apologies for this item. Following a brief discussion on this issue, the Board requested the Principal Scrutiny Adviser to advise relevant Chief Officers of the importance of attending the meeting when invited to assist the Board with their scrutiny deliberations.
At the request of the Chair, the Head of Planning Services outlined the key issues within the report highlighting the progress made towards the thirteen recommendations.
In summary, specific reference was made to the following issues:-
(The Principal Scrutiny Adviser responded and agreed to forward this final report to the Member concerned)
RESOLVED- a) That the contents of the report and appendices be noted. b) That approval be given to those recommendations which no longer require monitoring to be removed from the schedule in accordance with the report now submitted.
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Request for Scrutiny of the Strategic Housing Land Availability Assessment (SHLAA) PDF 70 KB To consider a report of the Head of Scrutiny and Member Development on a request for scrutiny of the Strategic Housing Land Availability Assessment (SHLAA). Additional documents: Minutes: Referring to Minute 29 of the meeting held on 7th September 2010, the Head of Scrutiny and Member Development submitted a report on a request for scrutiny of the Strategic Housing Land Availability Assessment (SHLAA).
Appended to the report were copies of the following documents for the information/comment of the meeting:-
The following representatives were in attendance and responded to Members’ queries and comments:-
Councillor G E Hall, Barwick –in-Elmet and Scholes Parish Council Robin Coghlan, Team Leader Planning Policy, City Development
The Board were informed that Steve Speak, Deputy Planning Officer, City Development had conveyed his apologies for this item. The Board again requested the Principal Scrutiny Adviser to advise relevant officers of the importance of attending the meeting to assist the Board with their scrutiny deliberations.
Prior to discussing this issue, the Chair sought the initial views of Councillor G E Hall on whether or not he was in agreement with the Director of City Development’s proposals for community engagement and for updating the Strategic Housing Land Availability Assessment in their latest report.
Councillor G E Hall responded and informed the meeting that, in principle, he was in agreement with the proposals outlined within the report, However he made specific reference to Sections 3.4, 4.1, 4.2, 4.5 and 4.6 in the report where further clarification of the proposals was sought from the Team Leader, Policy Team, City Development.
At the request of the Chair, Robin Coghlan, Team Leader Planning Policy, City Development responded to the individual points raised by Councillor G E Hall. It was reported that officers were still waiting for a steer from the Executive Board Member with portfolio responsibility for Development and Regeneration on this matter.
Following a brief discussion, the Chair enquired if Councillor G E Hall would be satisfied if the Board approved option (iii) as outlined in 4.5 of the report i.e. offer to request that the Strategic Housing Land Availability Assessment (SHLAA) Partnership extends membership to include Parish Council representation, or some other local community representation.
Councillor G E Hall responded and confirmed that he would welcome the Board’s approval to this option, but stated that it was imperative that, if agreed, the option should be implemented by officers without delay.
RESOLVED- a) That the contents of the report and appendices be received and noted. b) To recommend to the Leeds’ SHLAA ... view the full minutes text for item 52. |
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Cemeteries and Crematoria Horticultural Maintenance PDF 98 KB To consider a report of the Director of City Development on Cemeteries and Crematoria Horticultural Maintenance. Minutes: The Director of City Development submitted a report on Cemeteries and Crematoria Horticultural Maintenance.
The following representatives were in attendance and responded to Members’ queries and comments:-
Richard Mond, Chief Recreation Officer, City Development Sean Flesher, Head of Parks and Countryside, City Development Phil Stephenson, Chief Superintendant, Lawnswood, City Development
The Head of Parks and Countryside introduced the report and provided the meeting with the relevant background information and main findings for horticultural maintenance of cemeteries and crematoria in Leeds.
In summary, specific reference was made to the following issues:-
RESOLVED- a) That the contents of the report be noted. b) That a working group be established to consider the pressure on the maintenance budget for cemeteries and crematoria and the flouting of grave conditions that had resulted in the enclosure of graves which incur additional maintenance costs. c) That the working group visit Lawnswood, Harehills and Hunslet and other cemeteries which maybe identified at a later date with a view to identifying the horticultural maintenance problems that exist. d) That the Board’s Principal Scrutiny Adviser be requested to e mail Board Members with regards to formulating the membership of the working group which shall comprise of up to eight Members. e) That the working group’s findings be reported to a future meeting of the Board for consideration.
(Councillor B Atha left the room at 11.30am during discussions of this item)
(Councillor P Ewens left the meeting at 12 noon at the conclusion of this item)
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Grants to Culture and Sport Related Organisations PDF 51 KB To consider a report of the Head of Scrutiny and Member Development outlining the grant process to cultural and sporting organisations in Leeds, the amount granted, the benefits to the city, the governance process and the in kind support. Additional documents:
Minutes: Referring to Minute 35 of the meeting held on 7th September 2010, a report of the Head of Scrutiny and Member Development was submitted outlining the grant process to cultural and sporting organisations in Leeds, the amount granted, the benefits to the city, the governance process and the in kind support.
Appended to the report was a copy of the following document for the information/comment of the meeting:-
‘Grants to Culture and Sport Related Organisations – Report of the Chief Officer, Libraries, Arts and Heritage – Scrutiny Board (City Development) – 7th September 2010’
Catherine Blanshard, Chief Officer, Libraries, Arts and Heritage, City Development was in attendance and responded to Members’ queries and comments.
In summary, specific reference was made to the following issues:-
(The Chief Officer, Libraries, Arts and Heritage responded and confirmed that the grants made to culture and sport related organisations was around £3.2 million per annum)
RESOLVED- a) That the contents of the report and appendices be noted. b) That a working group be established to consider the grants and any spend within the service budget to support certain grant funded events to all cultural and sporting organisations in Leeds; the benefits that accrue to the city from such payments; what representation, if any, the Council had on their management committees to protect its interests and review the payment the Council makes to West Yorkshire Grants and an assessment of whether the approach still gave value for money. c) That the Board’s Principal Scrutiny Adviser be requested to e mail Board Members with regards to formulating the membership of the working group which shall comprise of up to eight Members. d) That the working groups findings be reported to a future meeting of the Board.
(Councillor B Atha rejoined the meeting at 12.05pm during discussions of the above item)
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To consider a report of the Head of Scrutiny and Member Development regarding the development of a draft market strategy for Kirkgate Market.
Minutes: Referring to Minute 36 of the meeting held on 7th September 2010, the Head of Scrutiny and Member Development submitted a report regarding the development of a draft market strategy for Kirkgate Market.
The following representatives were in attendance and responded to Member’s queries and comments:-
Martin Farington, Acting Director of City Development Paul Stephens, Chief Economic Development Officer, City Development Cath Follin, Head of City Centre and Markets, City Development
At the request of the Chair, the Acting Director of City Development, Chief Economic Development Officer and the Head of City Centre and Markets provided the Board with the following reasons as to why the development of a draft market strategy had not been completed in time for today’s meeting:-
The Chair made reference to the receipt of an e mail received from the Friends of Kirkgate Market dated 4th October 2010 which raised a number of questions arising from the delay in presenting a draft market strategy to the Scrutiny Board.
In summary, specific reference was made to the following issues:-
RESOLVED- a) That the contents of the report, together with the comments made by the Acting Director of City Development, Chief Economic Development Officer and the Head of City Centre and Markets be noted. b) That a Scrutiny Inquiry be undertaken on Kirkgate Market and that the Board’s Principal Scrutiny Adviser be requested to draw up formal terms of reference for consideration at the next meeting on 2nd November 2010.
(Councillors J Akthar and G Harper left the meeting at 12.40pm at the conclusion of this item)
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City Development Directorate: 2010/11 Budget - Financial Position PDF 52 KB To consider a report of the Head of Scrutiny and Member Development providing the Board with a financial position for the City Development Directorate at period 5. Additional documents: Minutes: Referring to Minute 33 of the meeting held on 7th September 2010, the Head of Scrutiny and Member Development submitted a report providing the Board with a financial position for the City Development Directorate at period 5.
Appended to the report was a copy of a document entitled ‘City Development Directorate; 2010/11 Budget – Period 5 Report’ for the information/comment of the meeting.
The following representatives were in attendance and responded to Members’ queries and comments:-
Martin Farrington, Acting Director of City Development Ed Mylan, Chief Officer, Resources and Strategy, City Development Simon Criddle, Head of Finance, City Development
In summary, specific reference was made to the following issues:-
RESOLVED- a) That the contents of the report and appendices be noted. b) That the Acting Director of City Development be requested provide the Board with actuals for July and August 2010 via the Board’s Principal Scrutiny Adviser for circulation prior to the next meeting on 2nd November 2010. c) That the departmental budget report 2010/11 on variances against actuals and projections for month 6 compared with the previous month be submitted to the Board meeting on 2nd November 2010 for discussion.
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Work Programme, Executive Board Minutes and Forward Plan of Key Decisions PDF 53 KB To consider a report of the Head of Scrutiny and Member Development on the Board’s work programme, together with a copy of the latest Executive Board minutes and the Forward Plan of Key Decisions Additional documents: Minutes: The Head of Scrutiny and Member Development submitted a report providing Members with a copy of the Board’s current Work Programme. The Executive Board minutes of 25th August 2010, together with the Forward Plan of Key Decisions for the period 1st October 2010 to 31st January 2011 were also attached to the report.
RESOLVED- a) That the contents of the report and appendices be noted. b) That the Executive Board minutes of 25th August 2010, together with the Forward Plan of Key Decisions for the period 1st October 2010 to 31st January 2011 be noted. c) That the Board’s Principal Scrutiny Adviser be requested to update the work programme to include the following items:- · Scrutiny Inquiry and terms of reference for Kirkgate Market (November 2010) · Formation of a Working Group in relation to Cemeteries and Crematoria Horticultural Maintenance · Formation of a Working Group in relation to Grants to Culture and Sport Related Organisations
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Date and Time of Next Meeting To note that the next meeting of the Board will be held on Tuesday 2nd November 2010 at 10.00 am with a pre meeting for Board Members at 9.30 am. Minutes: Tuesday 2nd November 2010 at 10.00am (Pre meeting for Board Members at 9.30am)
(The meeting concluded at 1.10pm)
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