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Agenda and minutes

Agenda and minutes

Scrutiny Board (City Development)
Tuesday, 11th January, 2011 10.00 am

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: Stuart Robinson (0113) 24 74360  Email: stuart.robinson@leeds.gov.uk

Items
No. Item

92.

Chair's Opening Remarks

Minutes:

The Chair welcomed everyone to the January meeting of the Scrutiny Board (City Development).

93.

Late Items

Minutes:

The Chair agreed to accept the following documents as supplementary information:-

 

·  Letter from the Yorkshire and Humber Campaigner, Friends of the Earth regarding the issue of surface access to the airport (Agenda Item 8) (Minute 98 refers)

·  Kirkgate Market Inquiry Session 2 – Towards a Strategy for Kirkgate Market: evidence base (Appendix 5) (Agenda Item 9) (Minute 99 refers)

·  Friends of Leeds Kirkgate Market – Submission to City Development Scrutiny Board ‘Market Inquiry’ (Agenda Item 9) (Minute 99 refers)

 

The documents were not available at the time of the agenda despatch, but made available on the Council’s Internet site prior to the meeting.

94.

Declaration of Interests

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members’ Code of Conduct.

Minutes:

The following personal interests were declared at the meeting:-

 

·  Councillor P Grahame in her capacity as a Member on the Leeds Bradford International Airport Joint Consultative Committee (Agenda Item 8) (Minute 98 refers)

·  Councillor J Akthar in his capacity as a private hire driver and as a Member on Plans Panel (West) (Agenda Item 8) (Minute 98 refers)

·  Councillor J Procter in his capacity as a General Manager and Director of a company which provided facilities management services (Agenda Item 9) (Minute 99 refers)

·  Councillor M Lobley in his capacity as Chairman of Re’newal Leeds Limited (Agenda Item 10) (Minute 100 refers)

·  Councillor R Pryke in his capacity as a Member (Council representative) of Care and Repair (Leeds) (Agenda Item 10)(Minute 100 refers)

·  Councillor M Rafique in his capacity as a Board Member of REEMAP (Agenda Item 10) (Minute 100 refers)

·  Barbara Woroncow in her capacity as a Member of a Judging Panel on behalf of Welcome to Yorkshire (Agenda Item 7)(Minute 97  refers)

 

 

95.

Apologies for Absence and Notification of Substitutes

To receive any apologies for absence and notification of substitutes.

Minutes:

Apologies for absence were received on behalf of Councillor B Atha and Councillor S Smith.

 

Notification had been received for Councillor P Grahame to substitute for Councillor B Atha and for Councillor B Cleasby to substitute for Councillor S Smith.

96.

Minutes of the Previous Meeting pdf icon PDF 113 KB

To confirm as a correct record the minutes of the meeting held on 7th December 2010.

Minutes:

RESOLVED – That the minutes of the meeting held on 7th December 2010 be confirmed as a correct record.

97.

Welcome to Yorkshire pdf icon PDF 51 KB

To consider a report of the Head of Scrutiny and Member Development on a short presentation and introduction by the Chief Executive of Welcome to Yorkshire, Mr G Verity on the work of the organisation.

Minutes:

The Head of Scrutiny and Member Development submitted a report on the attendance of Mr Gary Verity, Chief Executive of Welcome to Yorkshire, who had been invited to attend today’s Board meeting to talk about the work of his organisation which  included details of his work programme, action plan and budget.

 

The following representatives were in attendance who responded to Members’ queries and comments:-

 

Gary Verity, Chief Executive of Welcome to Yorkshire

Claire Morrow, Chair of Welcome to Yorkshire

Peter Myers, Area Director, West Yorkshire, Welcome to Yorkshire

Martin Farrington, Acting Director of City Development

 

The Board received a short dvd and Powerpoint presentation by the Chief Executive of Welcome to Yorkshire and then had an opportunity for Members to discuss any issues that arose and ask questions.

 

A copy of a fact sheet and folder on news articles were tabled for Members information during consideration of this item.

 

The Powerpoint presentation covered the following specific areas:-

 

·  Visitor economy and employment figures

·  The operating model harness support from the private, public and third sectors

·  Subscription and direct investment figures

·  Yorkshire campaigns direct investment details in relation to gardens (including reference to Harewood; Lotherton Hall; Roundhay and Temple Newsam); golf; international; bus and boat; business engagement; events and festivals; business tourism and Yorkshire Gold)

·  Leeds visitor economy figures over the last two years

·  Future plans

·  Questions

 

In summary, specific reference was made to the following issues:-

 

·  BBC ‘Frankenstein’ filming in Manchester and clarification of the plans in place with regards to promoting Leeds as a place for filming drama series

·  the suggestion that Welcome to Yorkshire had not promoted the Leeds Carnival and Leeds MELA or the Chinese and mixed communities

(The Chief Executive of Welcome to Yorkshire responded and confirmed that the organisation was very conscious about cultural diversity and expounded on the work undertaken by his organisation in this area. He offered to make available to the Board another dvd which focused specifically on the cultural diversity of Yorkshire and did promote the events referred to)

·  clarification of the working relationship between Marketing Leeds and Welcome to Yorkshire in promoting Leeds as a city

·  clarification of the role of Welcome to Yorkshire in relation to ‘Year of Volunteering Europe’

·  clarification of the funding element of Welcome to Yorkshire and on the proportion of revenue that was received from the Council

(The Chair of Welcome to Yorkshire responded and agreed to provide a breakdown of the funding element to the Board’s Principal Scrutiny Adviser for circulation to Board Members)

·  clarification of the plans in place to promote Leeds in America

·  an invitation to Welcome to Yorkshire to visit Lineham Farm and support the excellent work being undertaken for disadvantaged children

 

RESOLVED-

a)  That the report together with the short dvd,and power point presentation from the Chief Executive of Welcome to Yorkshire, be received and noted.

b)  That a vote of thanks be conveyed to the Chief Executive of Welcome to Yorkshire and his colleagues for their attendance  ...  view the full minutes text for item 97.

98.

Leeds Bradford International Airport: Surface Access pdf icon PDF 54 KB

To consider a report of the Head of Scrutiny and Member Development on surface access issues at Leeds/Bradford Airport.

 

 

Additional documents:

Minutes:

Referring to Minute 18 of the meeting held on 6th July 2010, the Head of Scrutiny and Member Development submitted a report on the surface access strategy and other transport related planning issues at Leeds Bradford International Airport.

 

Appended to the report were copies of the following documents for the information/comment of the meeting:-

 

·  Leeds Bradford International Airport: Surface Access – Report of the Acting Director of City Development

·  Leeds Bradford International Airport Surface Access Strategy – Summary (Appendix A refers)

·  Leeds City Region Partners – Leeds City Region Transport Strategy – Executive Summary (Appendix B refers)

·  UK airports ranked by Million Passengers per Annum

(Appendix C refers)

·  Leeds City Council Scrutiny Board Meeting – 11th January 2011 – Presentation slides provided by Leeds Bradford International Airport

(Appendix D refers)

 

In addition to the above appendices, Members also received a briefing note on the Surface Access Strategy from Simon Bowens, Yorkshire and Humber Campaigner, Friends of the Earth which had been circulated as supplementary information prior to the Board meeting.

 

The following representatives, Elected Members and officers were in attendance and responded to Board Members’ queries and comments:-

 

John Parkin, Chief Executive, Leeds Bradford International Airport

Carl Lapworth, Director, Operations & Engineering, Leeds Bradford International Airport

David Hoggarth, Director, Development, Metro

Martin Farrington, Acting Director of City Development

Andrew Hall, Acting Head of Transport Policy, City Development

Councillor C Campbell, Otley and Yeadon Ward Member

 

The Chair invited Martin Farrington, Acting Director of City Development to give a brief overview of the role of Leeds Bradford International Airport within the city region.

 

Following this, the Chair then invited John Parkin, Chief Executive of Leeds Bradford International Airport to comment on the aims and objectives as outlined within the document entitled ‘Bridgepoint 3 – Point Strategy – A clear vision for the future success of Leeds Bradford International Airport’.

 

The Board then focused on the Leeds Bradford International Airport surface access strategy and other transport related planning issues.

 

Andrew Hall, Acting Head of Transport, City Development highlighted the main issues within the department’s report, together with input from John Parkin, Chief Executive of Leeds Bradford International Airport; Carl Lapworth, Director, Operations and Engineering, Leeds Bradford International Airport and David Hoggarth, Director, Development, Metro.

 

In addition to the above representations, the Chair also invited Councillors C Campbell to briefly comment on this issue. Councillor Campbell stated that he was not against the airport and that it did make a very significant contribution to the regional economy. However he had concerns about the major impact on the traffic infrastructure should the airport expand it’s operation to 6 million passengers a year. He also made reference to the lack of Government funding in this area, the large number of vehicles that were using

inappropriate roads when accessing the airport and current drop off and pick up issues. He thought that it was time for a more realistic surface access strategy that tried to address  ...  view the full minutes text for item 98.

99.

Kirkgate Market Inquiry Session 2 pdf icon PDF 170 KB

To consider a report of the Head of Scrutiny and Member Development on the Board’s Inquiry to consider the future of Kirkgate Market.

 

Additional documents:

Minutes:

Referring to Minute 85 of the meeting held on 7th December 2010, the Acting Director of City Development submitted a report on the second session of the Board’s Inquiry to Consider the Future of Kirkgate Market.

 

Appended to the report were copies of the following documents for the information/comment of the meeting:-

 

·  Extract from Valuation Office Agency Report (Appendix 1 refers)

·  Background information regarding building condition surveys (Appendix 2 refers)

·  Service chargeable and non service chargeable costs (Appendix 3 refers)

·  Breakdown of 2010/Service Charge (Appendix 4 refers)

 

In addition to the above appendices, copies of the following documents were also submitted as supplementary information:-

 

·  Towards a Strategy for Kirkgate Market: evidence base

(Appendix 5 refers)

·  Friends of Leeds Kirkgate Market – Submission to City Development Scrutiny Board ‘Market Inquiry’ – 11th January 2010

 

The following representatives/witnesses were in attendance and gave evidence to the Board and responded to Board Members’ queries and comments:-

 

Martin Farrington, Acting Director of City Development

Paul Stephens, Chief Economic Development Officer, City Development

CathFollin, Head of City Centre and Markets, City Development

Joe Williams, National Market Traders' Federation (NMTF) (Kirkgate Branch)

Liz Laughton, National Market Traders' Federation (NMTF) (Kirkgate Branch)

Michele Hocken, National Market Traders' Federation (NMTF) (Kirkgate Branch)

Lacky Singh, National Market Traders' Federation (NMTF) (Kirkgate Branch)

John Perriton, National Market Traders’ Federation (NMTF)

Alan Wheeldon, Friends of Kirkgate Market

 

The Chair referred to a recent report entitled ‘Towards a Market Strategy for Kirkgate Market’ which had been presented to the Executive Board meeting on 15th December 2010. On behalf of the meeting, he raised the dissatisfaction of Board Members that officers had not referred to the existence of this report at the last Board meeting. He also highlighted the fact that the department’s report to Executive Board made no reference to this Board’s inquiry and that the Executive Board had already taken a decision to freeze market rents.

 

The Chair then invited the Chief Economic Development Officer and the Head of City Centre and Markets to give a brief introduction on the following key points referred to in the report :-

 

·  Rent Review

·  Condition surveys

·  Service Charges

·  Stall lettings policy

·  Management of Ownership models

·  The Association of British Market Authorities

 

 

Following this, the Chair then allowed Joe Williams, National Market Traders’ Federation (NMTF) (Kirkgate Branch) to comment on a new strategy for Kirkgate Market.

 

In her presentation, she referred to the main points of concern identified in the document entitled ‘Friends of Leeds Kirkgate Market – Submission to City Development Scrutiny Board ‘Market Inquiry’ – 11th January 2010’.

 

The Board specifically noted that elements of the Market buildings were in a poor condition and that immediate investment of £1.8m was needed for work in the next two years.

 

In concluding, she requested Board Members to note the points of concern.

 

At the request of the  ...  view the full minutes text for item 99.

100.

Initial Budget Proposals by the Executive Board for 2011/12 pdf icon PDF 53 KB

To consider a report of the Head of Scrutiny and Member Development on the initial budget proposals by the Executive Board for 2011/12.

Additional documents:

Minutes:

The Head of Scrutiny and Member Development submitted a report on the Executive Board’s initial budget proposals in so far as it related to the duties and responsibilities with regards to the City Development department.

 

It was noted that any comments or recommendations made by this Board had to be submitted to the Director of Resources no later than 20th January 2011 in order that the Executive Board could consider proposals for the 2011/12 budget at its meeting on 11th February prior to submission to full Council on the 23rd February 2011.

 

Appended to the report was a copy of a report entitled ‘ Initial Budget Proposals – Executive Board – 15th December 2010 – Report of the Director of Resources’ for the information/comment of the meeting.

 

The following representatives were in attendance and responded to Members’ queries and comments:-

 

Martin Farrington, Acting Director of City Development

Catherine Blanchard, Chief Officer, Libraries, Arts and Heritage, City Development

Richard Mond, Chief Recreation Officer, City Development

Gary Bartlett,  Chief Officer, Highways and Transportation, City Development

Ed Mylan, Chief Officer, Resources and Strategy, City Development

Simon Criddle, Head of Finance, City Development

 

The Board noted that Councillor R Lewis, Executive Board Member for Development and Regeneration had conveyed his apologies for this item. and Councillor A Ogilvie, Executive Board Member for Leisure had attended the meeting at the required time, but the meeting had run late and he had had to leave to attend a funeral.

 

At the request of the Chair, the Acting Director, City Development introduced the report of the Director of Resources in relation to his Directorate and highlighted the key issues/areas of concern.

 

Board Members then questioned the above representatives and commented on the specific proposals relevant to the City Development department.

 

In summary, specific reference was made to the following issues:-

 

·  clarification of when Board Members would be able to see the final budget proposals relating to the City Development department

(The Chief Officer, Resources and Strategy responded and agreed to consult with the Director of Resources, but that it would likely be when the Executive Board papers were released for the Executive Board’s budget meeting on 11th February 2011)

·  clarification of the latest position and numbers in relation to the Early Leaver Initiative and the concerns expressed about deleting posts which were filled by experienced staff

·  request to identify the three sport centres which were going to be proposed for closure and the need for the Board to comment on this proposal prior to a final decision being made

(The Acting Director of City Development was not able to comment at this stage prior to publication of the February budget papers)

·  clarification as to whether the review of Libraries had had an impact on services and the concerns expressed that staff were not being consulted on the proposals

·  clarification of the future  of the ‘free’ city bus service

·  clarification of whether or not the budget for gritting  ...  view the full minutes text for item 100.

101.

City Development Directorate 2011/12 Budget Financial Position Period 8 pdf icon PDF 52 KB

 

To consider a report of the Head of Scrutiny and Member Development providing the Board with a financial position for the City Development Directorate projection for period 8.

 

 

 

Additional documents:

Minutes:

Referring to Minute 86 of the meeting held on 7th December 2010, the Head of Scrutiny and Member Development submitted a report providing the Board with a financial position for the City Development Directorate at period 8.

 

Appended to the report was a copy of a document entitled ‘ City Development Directorate; 2010/Budget – Period 8 Report for the information/comment of the meeting.

 

The following representatives were in attendance and responded to Members’ queries and comments:-

 

Martin Farrington, Acting Director of City Development

Ed Mylan, Chief Officer, Resources and Strategy, City Development

Simon Criddle, Head of Finance, City Development

 

RESOLVED - That the contents of the report and appendices be noted.

 

 

102.

Work Programme, Executive Board Minutes and Forward Plan of Key Decisions pdf icon PDF 53 KB

To consider a report of the Head of Scrutiny and Member Development on the Board’s work programme, together with a copy of the latest Executive Board minutes and the Forward Plan of Key Decisions.

 

 

 

Additional documents:

Minutes:

The Head of Scrutiny and Member Development submitted a report providing Members with a copy of the Board’s current Work Programme. The Executive Board minutes of 15th December 2010, together with the Forward Plan of Key Decisions for the period 1st December 2010 to 31st March 2011 were also attached to the report.

 

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That the Executive Board minutes of 15th December 2010, together with the Forward Plan of Key Decisions for the period 1st December 2010 to 31st March 2011 be noted.

c)  That the Board’s Principal Scrutiny Adviser be requested to update the work programme as follows:-

 

·  Leeds Bradford International Airport – report on the planning obligations the Leeds Bradford International Airport had in relation to surface access at the airport  (February 2011)

·  Kirkgate Market – Session 3 of the Board’s Inquiry - add parking issues and provision in the Eastgate Development expansion of the current management and ownership models having consulted with traders on their preferred model (February 2011)

·  report on the backlog of road repairs following the recent bad weather (February 2011)

 

 

103.

Date and Time of Next Meeting

To note that the next meeting of the Board will be held on Tuesday 8th February 2010 at 10.00 am with a pre meeting for Board Members at 9.30 am.

Minutes:

Tuesday 8th February 2011 at 10.00am (Pre meeting for Board Members at 9.30am)

 

 

(The meeting concluded at 3.15pm)