Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

There were no late items added to the agenda.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members’ Code of Conduct.

No declarations of interest were made either under this item or at any stage during the meeting.

To receive any apologies for absence from the meeting.

Apologies for absence were received on behalf of Councillors Blake and Gruen. Councillor Nash was in attendance as a substitute Member.

To confirm as a correct record the minutes of the meeting held on 1^st October 2009.

RESOLVED– Members resolved that the minutes of the General Purposes Committee meeting held on 1^st October 2009 be approved as a correct record.

To receive a report of the Assistant Chief Executive (Corporate Governance) asking the General Purposes Committee to make recommendations to full Council about changes to its executive arrangements, required by the Local Government and Public Involvement in Health Act 2007, and amendments required to the Constitution, as a result of these changes.

The Principal Corporate Governance Officer presented a report of the Assistant Chief Executive (Corporate Governance) asking the Committee to make recommendations to full Council about changes to its executive arrangements, required by the Local Government and Public Involvement in Health Act 2007, and amendments required to the Constitution as a result of those changes.

Members particularly discussed:

·  Transitional arrangements between the commencement of the new arrangements and the annual meeting;

·  The appointment of a Deputy Leader, which it was confirmed would be made by the Leader;

·  Their concern that under the new arrangements, full Council will not lawfully be able to preclude the Leader from carrying out executive functions him/herself, nor from delegating them to an individual Executive Member;

·  Whether the Leader could be removed during their term. It was confirmed that full Council would be able to remove the Leader from office by resolution; and

·  The potential impact of the longer term on the current leadership arrangements.

The Chair of the Committee agreed to write to the Secretary of State (in consultation with all group leaders), in order to convey Members’ concerns in relation to the new arrangements outlined in bullet point 3 above.

RESOLVED – Members of the General Purposes Committee resolved to:

(a)  Recommend to full Council to resolve to adopt executive arrangements which:

(i)  provide for the ‘new-style’ Leader and Cabinet form;

(ii)  retain the current provision for the Council to remove the Leader by resolution;

(iii)  retain the current allocation of ‘local choice’ functions between the Council and the executive; and

(iv)  come into operation three days after the local elections in 2010;

(b)  In relation to transitional arrangements, recommend to full Council that the Leader in office at the time of the elections should remain in place until the annual meeting in 2010;

(c)  Recommend to full Council to approve the following amendments to the Constitution, with effect from three days after the local elections in 2010:

(i)  the amendments to Article 7, set out in Appendix 1 to the report; and

(ii)  the amendments to Council Procedure Rules 1.1 and 2.2, as set out in Appendix 2 to the report;

(d)  Recommend to Council to note:

(i)   the amendments required to the Executive Procedure Rules, as set out in Appendix 3 to the report, and that the Assistant Chief Executive (Corporate Governance) proposes to use her delegated authority to approve the amendments with effect from three days after the local elections in 2010;

(ii)   that the Assistant Chief Executive (Corporate Governance) under her delegated authority and in consultation with the Executive Member (Central and Corporate), proposes to approve any other necessary consequential amendments to the Constitution to give effect to the new executive arrangements, with effect from three days after the local elections in 2010; and

(iii)   that the Assistant Chief Executive (Corporate Governance) will publicise the new executive arrangements, in accordance with statutory requirements; and

(e)   Ask the Chair of the Committee to write to the Secretary of State to  ...  view the full minutes text for item 33.