Agenda for General Purposes Committee on Tuesday, 12th May, 2015, 2.30 pm

General Purposes Committee - Tuesday, 12th May, 2015 2.30 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Phil Garnett 0113 39 51632

Items
No.	Item
41.	Appeals against refusal of inspection of documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting) Minutes: There were no appeals against the refusal of inspection of documents.
42.	Exempt Information - possible exclusion of the press and public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:- Minutes: There were no resolutions to exclude the public.
43.	Late items To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes) Minutes: There were no late items submitted to the agenda for consideration.
44.	Declaration of Disclosable Pecuniary and Other Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct. Minutes: No declarations were made.
45.	Apologies for absence To receive any apologies for absence from the meeting. Minutes: Apologies for absence were received from Councillor G Latty.
46.	Minutes 12th February 2015 PDF 57 KB To receive the minutes of the meeting held on 12^th February 2015 Minutes: RESOLVED - The minutes of the meeting held on 12th February were approved as a correct record.
47.	Annual Review of Constitution PDF 122 KB To receive a report of the City Solicitor which proposes amendments to the Constitution following the Head of Governance Services’ annual review. Additional documents: Appendix A (final) Annual Review report , item 47. PDF 23 KB Appendix B (final) Annual Review report , item 47. PDF 26 KB Appendix C (final) Annual Review report , item 47. PDF 18 KB Appendix D (final) Annual Review report , item 47. PDF 22 KB Appendix E (final) Annual Review report , item 47. PDF 18 KB There are a further 6 documents.View the full list of documents for item 47. Minutes: The Principal Corporate Governance Officer presented a report submitted by the City Solicitor which proposed amendments to the Constitution following the Head of Governance Services’ annual review. RESOLVED – The Committee resolved to recommend to full Council that: (a) Article 1 be amended as set out within Appendix A of the submitted report; (b) Article 4 be amended as set out within Appendix B of the submitted report; (c) Article 6 be amended as set out within Appendix J of the submitted report (d) The Scrutiny Board Terms of Reference be amended as set out within Appendices C-H of the submitted report; (e) The Corporate Governance and Audit Committee Terms of Reference be amended as set out at Appendix K of the submitted report; and (f) The Scrutiny Board Procedure Rules be amended as set out at Appendix I of the submitted report.
48.	Webcasting of Council and Committee Meetings PDF 89 KB To receive a report of the City Solicitor which seeks approval to continue with webcasting for Council meetings for a further 12 months by way of an extension to the existing contract with Public-i. and, if so, asks Members to determine the period of time by which the existing contract should be extended. The report also seeks approval for the trialling of webcasting technologies (for Executive Board and Plans Panels) within the new committee facilities on the west wing of the Civic Hall – with a view for a proposal being brought back to this committee in due course. Minutes: The City Solicitor submitted a report which sought approval to continue with webcasting for Council a further 12 months by way of an extension to the existing contract with Public-i. and, if so, asked Members to determine the period of time by which the existing contract should be extended. The report also sought approval for the trailing of webcasting technologies (for Executive Board and Plans Panels) within the new committee facilities on the west wing of the Civic Hall – with a view for a proposal being brought back to this Committee in due course. RESOLVED – the Committee resolved to: (a) Continue to webcast Council meetings and agree an extension for a further 12 month period to 1^st September 2016; (b) Agree to extend webcast coverage to meetings of the Executive Board and City Plans Panel; (c) Agree that a trial of webcast solutions for the new committee facility be undertaken; and (d) Request a further report, following the completion of the trials, setting out costs for the expansion of webcasting to the new committee facility.