Agenda and minutes

  The Chair welcomed everyone to the meeting and asked Members and Officers to introduce themselves

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

  RESOLVED -  That the public be excluded from the meeting during consideration of the following part of the agenda designated exempt on the grounds that it is likely, in view of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information as designated as follows:

  The appendix to the main report referred to in minute 139 under Schedule 12 of the Local Government Act 1972 and the terms of Access to information Procedure Rule 10.4(3) and on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).  It is considered that if this information was in the public domain it would be likely to prejudice the affairs of the applicant.  Whilst there may be a public interest in disclosure, in all the circumstances of the case, maintaining the exemption is considered to outweigh the public interest in disclosing this information at this time

  There were no formal late items, however the Panel was in receipt of the minutes of the City Plans Panel meeting held on 12th February 2015, for approval (minute 139 refers)

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 

  There were no declarations of disclosable pecuniary interest

  Apologies for absence had been received from   Councillor J Lewis, with Councillor S McKenna substituting for him

To approve the minutes of the City Plans Panel meeting held on 29^th February 2015

(minutes attached)

  The Panel considered the minutes of the City Plans Panel meeting held on 29^th January 2015 and 12^th February 2015

  With reference to minute 132 of the meeting held on 12^th February 2015, relating to the pre-application presentation proposals for 33 BT telephone kiosks with advertisement panels across the City Centre, the Head of Planning Services referred to representations made by BT to this minute

  Members were informed of a range of amendments to this minute sought by BT, however the Head of Planning Services considered most of these did not support the view the Panel reached at the meeting and suggested only one amendment to the Panel

  The Panel noted Councillor Nash’s offer, as a Ward Member for City and Hunslet, to visit those sites which were particularly problematic, if required

  RESOLVED –

i)  That the minutes of the City Plans Panel meeting held on 29^th January 2015 be approved

ii)  That the minutes of the City Plans Panel meeting held on 12^th February 2015 be approved with the following amendment:

‘ There was a need to rationalise the number of sites across the City Centre – there were currently 41 kiosks across the City’ to read ‘ There was a need to rationalise the number of sites across the City Centre – there were currently 41 kiosks across the City Centre’

Further to minute 111 of the City Plans Panel meeting held on 22^nd January 2015, where Panel deferred determination of an application for mixed-use multi-level development comprising the erection of 4 new buildings with 744 residential apartments, 713 sqm of flexible commercial floorspace (A1-A5, B1, D1, D2 use classes), car parking, landscaping and public amenity space, for further discussions on a range of issues, including viability, to consider a further report of the Chief Planning Officer

Appended to the report is a copy of the report and appendices considered on 22^nd January 2015, which includes an exempt appendix under Access to Information Procedure Rule 10.4(3) as it contains financial information relating to the viability of the scheme

(report attached)

  Further to minute 111 of the City Plans Panel meeting held on 22^nd January 2015, where Panel deferred determination for a residential led mixed use development at Sweet Street and Manor Road Holbeck, for further discussions on a range of issues, the Panel considered a further report of the Chief Planning Officer.  Appended to the report was a copy of the report and viability statement which had been considered by Panel on 22^nd January 2015

  Although the Panel had resolved to exclude the public for discussions on the exempt information, as Members did not wish to discuss further the financial information contained within the exempt papers, on this occasion, the public were informed they could remain in the room

  Plans, graphics, drawings, photographs and sample materials were displayed at the meeting

  The Chair welcomed Mr John Thorp, former Civic Architect, now Chair of the Design Advisory Group for the Council, to the meeting.  Members were informed that following the concerns expressed by Members at aspects of the design proposals, Mr Thorp; the Design Review Team and the applicants had worked together to address some of the design issues in respect of the scheme

  Mr Thorp presented the detailed design revisions and began by providing a wider context of the location which included a palette of materials found around the area

  In terms of the size of the balconies, these had been increased to 1.2m wide; the railings to the balconies would now be flat; the colour of the privacy screens would be of a warmer tone and to add visual interest, the plane of these screens would be angled to provide a ripple effect along the street

  The colour palette of the materials now proposed would be of softer, more natural tones and the introduction of a frame to the buildings would add interest and address some of the concerns raised by Panel about the relentless appearance of the buildings

  Reconstructed Portland stone was now being considered in place of the concrete seen in the previous visuals

  The Chair thanked Mr Thorp for his presentation

  The Deputy Area Planning Manager informed Panel of other changes to the proposals since the last meeting, with the number of one bed units in the scheme being reduced and 43 of these being reconfigured to provide  2 bed units.  These alterations had been considered carefully by Officers who were satisfied they would provide an acceptable level of amenity for the future residents

  The resultant pro-rata change to the mix of low cost flats was outlined, which was reported as being 4 studios, 13 one bed flats and 20 two bed flats which was considered as being a better mix than had initially been proposed

  Members were also informed that the applicant had confirmed that LCC nomination rights for the affordable units would be acceptable, subject to the requirement for the prospective tenant to be in full time employment at the time of application

  Reference was made to the information in the  ...  view the full minutes text for item 140.

Further to minute 113 of the City Plans Panel meeting held on 22^nd January 2015, where Panel considered a position statement on proposals for illuminated advertisement signs at various locations around the city and agreed to defer and delegate consideration of the applications to the Chief Planning Officer apart from specific applications, to consider a further report of the Chief Planning Officer seeking determination of:

Application 14/06618/ADV – one double sided freestanding illuminated advertisement sign – land off Clay Pit Lane

Application 14/06621/ADV – one double sided freestanding illuminated advertising sign – land off Crown Point Road

Application 14/06626/ADV – one illuminated freestanding advertisement sign – land off Kirkstall Road

(report attached)

  Further to minute 113 of the City Plans Panel meeting held on 22^nd January 2015, where Panel considered a position statement and agreed to defer and delegate a number of applications for illuminated advertisement signs at various locations around the city; to consider a further report seeking the determination of three advertisement hoardings at Clay Pit Lane; Crown Point Road and Kirkstall Road in view of Members’ previous concerns about these proposals

  Plans, drawings, photographs and graphics were displayed at the meeting

  Officers presented the report and informed Members that following the comments made at the meeting held on 22^nd January 2015, the applications had been reviewed and some amendments made to the proposals for each of these sites.  It was noted that application 14/06617/ADV – one illuminated freestanding advertisement sign – land at Inner Ring Road had been withdrawn by the applicants

  The proposals for each of the applications – 14/06618/ADV; - land at Clay Pit Lane 14/06621/ADV -  land at Crown Point Road and 14/06626/ADV land at Kirkstall Road -  were outlined to Panel.  In respect of the site at Clay Pit Lane, Members were informed that Highways required servicing of this sign to be at night time and for the lighting column to be moved.  In relation to the proposals at Crown Point Road and Kirkstall Road, the Panel’s view on whether these signs should include cantilever wires, for decorative purposes was sought, with images of both of the signs shown with and without this feature

  The Panel discussed the proposals with concerns continuing to be raised by some Members  about the highways impact of these signs in terms of being a distraction to motorists and particular concerns about highway safety implications of the proposal at Clay Pit Lane, in view of the number of accidents around Sheepscar junction.  The Highways Transport Services Manager responded to the concerns raised by Panel and advised that in relation to the site at Clay Pit Lane, the proposed sign was some distance from the traffic lights; would be set back from the carriageway and would be a static sign

  The Panel considered how to proceed

  Councillor R Procter required that her safety concerns about the proposal at Clay Pit Lane be noted

  Having considered the design of the advertisement signs proposed for Crown Point Road and Kirkstall Road, the Panel’s view was to favour the design which incorporated the cantilever wires

  RESOLVED-   That advertisement consent be granted for the following applications:

14/06618/ADV – land at Clay Pit Lane

14/06621/ADV – land at Crown Point Road

14/06626/ADV – land at Kirkstall Road

and subject to the conditions set out at Appendix 1 of the submitted report

To consider a report of the Chief Planning Officer on an extension of time for outline planning permission 21/13/04/OT to erect B1/B2/B8 development with supporting hotel, crèche and A2/A3/A4 uses

(report attached)

  Plans, photographs and drawings were displayed at the meeting.  A Members site visit had taken place earlier in the day

  The Panel considered a report of the Chief Planning Officer setting out an extension of time application for outline planning permission for a large scale industrial development with supporting uses on a site within the Leeds City Region Enterprise Zone (Aire Valley)

  Officers outlined the proposals and the main changes which had taken place since the application was first granted planning approval, which included:

·  the provision of the East Leeds Link Road

·  the need for more extensive flood mitigation measures following a strategic flood risk assessment which was carried out in 2007.  As a result of the flood mitigation measures which would be required, a considerable part of the site was sterilised and this would need to be taken into account if issues of viability came forward in the future

·  planning policy changes including the need for a Sequential Test and the introduction of developer contributions towards public transport

In terms of the principle of development, this remained sound and that

the 10 year consent being sought was considered to be appropriate in view of the size of the site and that it would align with the timescale for the development of the adjacent Temple Green site

  The Head of Planning Services informed the Panel that the original application did not require a public transport contribution and that there was the need to ensure the site remained competitive.  Depending upon the final uses on the site the public transport contribution could vary significantly, even taking into account the recalculations for the drainage works.  Following discussions, the applicant had agreed to a public transport contribution up to a maximum of £298,730.  The Chief Planning Officer advised that the Chief Economic Development Officer supported the approach being taken to the public transport contribution in this case, particularly in view of the size of the site; the length of time it could take to come forward and the continued competitiveness of it

  Members discussed the application with the main issues raised relating to:

·  highways issues on and around the site

·  possible works to Wyke Beck and the flood mitigation measures being proposed

·  the industrial nature of the area and whether a hotel on the site would come forward

·  that the public transport offer as outlined by the Head of Planning Services was considered to be acceptable

RESOLVED -  To defer and delegate the application for approval to the

Chief Planning Officer subject to the conditions specified in the submitted report and the completion of an agreement under s106 of the Town and Country Planning Act 1990 and the Local Government Act 1972 to secure the following:

·  contribution towards the East Leeds Link Road (£3,810,000)

·  travel plan monitoring fee – (£13,865)

·  public transport enhancements

·  employment and training initiatives

Tuesday 10^th March 2015 at 1.30pm  (additional meeting)

Thursday 26^th March 2015 at 1.30pm

  Tuesday 10^th March 2015 at 1.30pm in the Civic Hall, Leeds

  Thursday 26^th March 2015 at 1.30pm in the Civic Hall, Leeds