Agenda and minutes

  The Chair welcomed everyone to the meeting and asked Members and Officer to introduce themselves

  There were no appeals against the refusal of inspection of documents

Minute 86 refers

  There were no formal late items, however the Panel was in receipt of additional information, classed as exempt under Access to Information Procedure Rule 10.4 (5) which related to legal advice provided by Counsel, which was tabled during discussions on application 14/00575/FU – 56 The Drive Ls15 (minute 86 refers)

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 

  There were no declarations of disclosable pecuniary interests, however in respect of the pre-application proposals for Roundhay School, Councillor Macniven brought to the Panel’s attention that she was a Governor at the school and that she lived adjacent to the site (minute 93 refers)

  Apologies for absence had been received from Councillor A McKenna, with Councillor Coulson in attendance as a substitute

To approve the minutes of the North and East Plans Panel meeting held on 1^st October 2015

(minutes attached)

  RESOLVED -  That the minutes of the North and East Plans Panel meeting held on 1^st October 2015 be approved

  With reference to 75 of the meeting held on 1^st October 2015, relating to applications at Marks and Spencer at Wetherby, Councillor Wilkinson raised the matter and set out that whilst it had been agreed that a meeting would take place with representatives of Marks and Spencer and Ward Members, this had not taken place.  It was stated that a letter would be put together from the Chair, reminding Marks and Spencer of their undertaking to the Panel

To consider a report of the Chief Planning Officer on an application for the formation of pond (retrospective) and proposed landscaping scheme

(report attached)

  Councillor J Procter requested deferral of this application to enable a site visit to take place.  He advised that the matter was complex and that consideration should be given to what was around the site, with a site visit enabling a better understanding of the issues involved

  RESOLVED -  That consideration of the application be deferred for one cycle to enable a Members site visit to take place

Further to minute 69 of the North and East Plans Panel meeting held on 1^st October 2015, where Panel received an update report on the latest situation in respect of continuing works to implement the approved scheme for a four bedroom detached house incorporating basement accommodation (part retrospective), to consider a further update report

(report attached)

  Further to minute 69 of the North and East Plans Panel meeting held on 1^st October 2015, where Panel received an update on the works to implement Application 14/00575/FU at 56 The Drive Cross Gates LS15, Members considered a further report of the Chief Planning Officer.  A Members site visit had taken place earlier in the day

  The Chair raised a preliminary matter relating to speaking on enforcement cases as the public speaking protocol for Plans Panels was silent on the issue of speaking on enforcement cases.  A request to speak had been received from two Ward Members and the applicant had been notified of this but had not attended or nominated a representative to speak.

The Chair sought the view of Panel as to whether to allow the Ward Members to speak, with Panel agreeing to this

  Officers then presented the report

  Plans and drawings were displayed at the meeting

  Reference was made to the progress updates which Panel had requested at the previous meeting and the further works which had taken place since 1^st October 2015

  Members were advised that the temporary solution in respect of the doors was due to the applicant’s desire to install underfloor heating

The discrepancies between what was on site and the approved plans were outlined in relation to windows, with Officers advising these differences would not impact on the amenity of neighbours and that the differences could be dealt with by a non-material amendment to replace the agreed plan with the one displayed at the meeting, if Members were accepting of this

  The Panel then heard from Councillor P Gruen who outlined continued concerns about this matter, which included:

·  the nature of the applicant and that previous guarantees he had given had been reneged upon

·  that no certificate of completeness had been provided

·  the quality of the works which were being undertaken on the property

·  the longstanding nature of this case and the need for it to be satisfactorily resolved for the residents who had endured this situation for many years

·  the need for the Council to maintain the pressure on the applicant to bring this matter to a close

The Panel also heard from Councillor P Grahame who stated that the

way in which local residents had been affected by this matter should be taken into account.  Concerns were also raised about the safety of the structure, particularly in the event of severe weather

  Members discussed the matter with concerns being raised about the approach which had been taken by Planning Officers in this case; the seeming acceptance of elements of the scheme which might have been refused on other schemes; the length of time this matter had been continuing and the need for Officers to follow up on works relating to landscaping and internal works.  Concerns were also raised about who would live in the property and that the Council had a strategy to deal with unoccupied properties.  Concerns were also raised about the untidiness of the site;  ...  view the full minutes text for item 86.

To consider a report of the Chief Planning Officer on an outline application for residential development of former highway depot site

(report attached)

  Plans, graphics, including a sun path analysis and drawings were displayed at the meeting.  A Members site visit had taken place earlier in the day

  Officers presented the report which sought outline approval for a residential development on a former highways depot on land off York Road, Killingbeck Bridge

  Members were informed that the access arrangements had been amended from what had been initially proposed and whilst Highway Officers were content with these, subject to appropriate conditions, local concerns remained about highways safety, with a further representation being reported on this issue

  The scheme would result in some tree loss but this would be off set with an on-site in lieu Green Space contribution forming part of a S106 agreement

  The Highways Officer attending the meeting provided information on the access arrangements which would be from Killingbeck Bridge and explained why this was considered to be more preferable than from Selby Road, which some objectors to the scheme had raised as a possible route

  The Panel discussed the application, with the main issues considered relating to:

·  access arrangements

·  tree loss

·  housing mix with concerns that what was indicated on the plan appended to the report did not comply with the housing mix for Leeds.  Members were informed that the housing mix would form part of the Reserved Matters application and that the applicant had been advised that the mix suggested would not be supported

RESOLVED -  To defer and delegate approval to the Chief Planning

Officer subject to the conditions set out in the submitted report (and any others which he might consider appropriate) – together with consultation with Ward Members, particularly around conditions and if no agreement was reached to submit a further report to Panel for determination - and the completion of a S106 agreement to secure the following:

·  affordable housing – 15% (with a 60% social rent and 40% submarket split)

·  on-site  in lieu Green Space contribution towards improvement of local facilities

·  employment and initiatives (applies to the construction phase)

·  provision of a lit footway to Killingbeck Bridge

In the circumstances where the Section 106 agreement has not been completed within 3 months, the final determination of the application shall be delegated to the Chief Planning Officer

To consider a report of the Chief Planning Officer on an application for a mixed use development of 9,980 sqm general industrial (B2) use unit, a 2,055 sqm general industrial (B2) use and storage distribution units (B8) use and two fast food restaurants with drive-through facilities (A3/A5) use

(report attached)

  Plans, photographs and drawings were displayed at the meeting.  A Members site visit had taken place earlier in the day

  Officers presented the report which related to a mixed use, industrial development with two fast food/coffee shop outlets on land at Coal Road LS14

  Members were informed that additional information relating to highways matters had recently been submitted as had a revised layout plan, with this information still being assessed by Officers.  The revised layout plan showed the building to sited further away from the boundary and the trees, some of which were covered by a Tree Preservation Order

  As the highways matters remained under assessment and conditions relating to highways could change from those within the submitted report, if Panel agreed to defer and delegate approval of the application, it was proposed to consult further with Ward Members

  Officers sought an amendment to the proposed conditions to delete condition No. 7 which related to opening hours restrictions

  Members considered the application and commented on the following matters:

·  that the site was in the Cross Gates and Whinmoor Ward but also bordered Killingbeck and Seacroft Ward and the need for both sets of Ward Members to be consulted

·  the wording of the training and employment condition and that both Wards should be included in this

·  highways issues, local concerns about rat running at Coal Road

·  car parking levels; the impact of additional traffic at junctions the Coal Road and A58 junctions and the need for the Coal Road/Ring Road junction to be considered

·  that as the highways issues were still being assessed, whether Members could reach a decision at this stage

·  the need for the land to be developed

The Panel’s Highways Adviser stated that a package of measures to

be funded by the applicant which would include 30mph speed limit; traffic calming and TROs would be put in place.  A pedestrian safety scheme had been requested with this requiring approval before implementation and also that analysis of a number of junctions was still to be concluded with both safety and capacity concerns.  In relation to traffic generation, it was felt the amount of traffic from the site might not be so much as to greatly impact on nearby junctions but that this would be known on completion of the analysis and it was acknowledged that there was a limit on how much developers could reasonably be asked to fund towards highway measures

  The Panel considered how to proceed

  RESOLVED – To defer and delegate approval to the Chief Planning Officer to allow further negotiations with Officers to take place on the outstanding matters outlined in the submitted report and the points raised about highways, specifically the impact on the junctions at the A58 and Coal Road and Coal Road and the Ring Road; the wording of the training and employment condition to include the Killingbeck and Seacroft Ward as well as the Cross Gates and Whinmoor Ward, in consultation with both sets of Ward Members and for details of  ...  view the full minutes text for item 88.

To consider a report of the Chief Planning Officer on an application for single storey side and rear extension; re-siting and conversion of rear garage to a habitable room and extension of existing driveway to front

(report attached)

  Plans, drawings and photographs were displayed at the meeting.  A Members site visit had taken place earlier in the day

  Officers presented a report which sought approval of extensions to 73 Buckstone Avenue; the re-siting and conversion of an existing garage to form a habitable room and the extension of the existing driveway for the re-sited garage which would be sited approximately 3 metres further back from its current position

  The planning history of the site was referred to with Members being informed that the application sought to overcome the concerns about the impact on neighbours of the previously refused scheme

  If minded to approve the application, condition No. 5 required amendment to state that no windows to be inserted in the side elevations of the extension

  A correction to paragraph 7.1 of the submitted report was made, with Members being advised there had never been any concerns relating to the widened access/parking

  The Panel discussed the application, with the main issues raised relating to:

·  drainage and possible flooding issues.  A condition was proposed to require permeable paving to the front of the property

·  the impact of the proposals on the streetscene

·  the relocation of the garage and the amount of space being provided for a vehicle

·  the possibility in the future of the room being linked to the house

·  that inaccurate drawings had been presented to Panel in that windows were shown on the side extension which Members had been informed would not be inserted and that alterations should be dealt with by the submission of revised plans

·  detailed design issues relating to the half landing window

The Panel’s Lead Officer accepted the point made regarding the

inclusion of inaccurate details and apologised for this.  On the issue of the half landing window, Members were informed that whilst the proposal was not desirable, a balance had to be reached on this relatively minor design detail

  The Panel considered how to proceed

  RESOLVED -  That the application be granted subject to the conditions set out in the submitted report, subject to an amendment to condition 5 to specify no windows to be inserted in the side elevation; an additional condition to specify permeable paving to be used on the driveway and details of a suitable bin store to be submitted and approved

To consider a report of the Chief Planning Officer on an application for a horticultural glasshouse

(report attached)

  Plans, drawings and photographs were displayed at the meeting

  Officers presented the report which sought approval of an application for a new horticultural glasshouse for Leeds City Council as a replacement facility to the existing site at Red Hall.  The site was located in the Green Belt and due to its size and impact was a departure from the development plan, with the application having to be referred to the Secretary of State

  Members were informed that the proposals would provide a more energy efficient development for the growing and cultivation of plants and flowers.  Like at Red Hall, a small sales and display area would be provided together with ancillary offices.  The equivalent of 70 full-time jobs would be provided through the development

  Additional planting was proposed around the site which over time would lessen the visual impact of the structure

  Details of the access arrangements were outlined

  Members discussed the application with concerns being raised in relation to:

·  the statement that as part of the highways arrangements part of Thorner Lane would be stopped up for works being progressed as part of the East Leeds Orbital Road and the lack of consultation on this

·  the need to consider the signage to the site and that this and the gates should be well set back

·  whether there was merit in realigning the access road

·  the length of the open roadway in open countryside

RESOLVED -  To defer and delegate to the Chief Planning Officer for

approval subject to the conditions set out in the submitted report, consultation with Ward Members about the signage, boundary and entrance treatments and following referral and consideration of the application by the Secretary of State

Further to minute 55 of the North and East Plans Panel meeting held on 27^th August 2015, where Panel deferred and delegated an application for a single storey side/rear extension including raised decking area with steps and balustrading above to rear, for consultation with neighbours to seek amendments to the proposals, to consider a further report of the Chief Planning Officer

(report attached)

  Further to minute 55 of the North and East Plans Panel meeting held on 27^th August 2015, where Panel deferred and delegated this application for consultation with neighbours to seek amendments to the proposals, the Panel considered a further report

  Members were informed that whilst alterations to the roof line had been made, the neighbour remained unhappy and wished to see a fully hipped roof, whereas the applicant wished the application to be determined as amended

  RESOLVED -  That the application be granted subject to the conditions set out in the submitted report

With reference to minute 81 of the North and East Plans Panel meeting held on 23^rd October 2014, where Panel refused planning permission for change of use of a stable including alterations to form one holiday cottage, to consider a report of the Chief Planning Officer setting out the Inspector’s findings on the appeal lodged by the applicant

(report attached)

  Further to minute 81 of the North and East Plans Panel meeting held on 23^rd October 2014, where Panel refused planning permission for change of use of a stable including alterations to form one holiday cottage, Members considered a report of the Chief Planning Officer setting out the Inspector’s decision on the appeal lodged by against this decision

  It was the decision of the Inspector to allow the appeal but to refuse the application for costs submitted by the applicant

  Concerns were raised by Panel about the decision the Inspector had reached in this case

  RESOLVED -  To note the report

To consider a report of the Chief Planning Officer on pre-application proposals for a three storey detached extension and new synthetic pitch with floodlighting and to receive a presentation of the proposals on behalf of the developers

This is a pre-application presentation and no formal decision on the development will be taken, however it is an opportunity for Panel Members to ask questions, raise issues, seek clarification and comment on the proposals at this stage. A ward member or a nominated community representative has a maximum of 15 minutes to present their comments. 

(report attached)

  Prior to consideration of this matter, Councillor Coulson left the meeting

The Panel considered a report of the Chief Planning Officer setting out pre-application proposals for a three storey detached extension and new synthetic pitch with flood lighting at Roundhay School and received a presentation from the applicant’s representatives

  Plans, graphics and photographs were displayed at the meeting

  Members were provided with information on the proposals, which included:

·  the need for the extension

·  the site context; its proximity to residential dwellings and the fact that the site was in a Conservation Area

·  access arrangements including those for the construction phases

·  tree retention

·  proposed materials which would be brick at lower levels and render at upper levels with some full height glazing

·  the aim to create an aspirational environment for students

·  timescales, with the project hoping to start in April – May 2016 and taking a year to complete, subject to obtaining planning permission

In commenting on the specific issues raised in the report, the Panel

provided the following responses:

·  that Members were supportive of the principle of developing this part of the school site

·  that in terms of the architectural quality of the building and the proposed synthetic pitch with flood lighting, Members stressed the importance of protecting residential amenity.  Members were informed that a lighting assessment would be required and that consultation would take place with the Council’s Environmental Protection Team and local residents.  Members welcomed the news that there would be a community use agreement for the playing pitch

·  Members were satisfied with the proposed highway matters and car parking measures with the view being expressed that this would improve the current situation

·  on whether any submitted application could be dealt with under delegated powers, the Panel discussed this and concluded that this could take place in consultation with Ward Members and that in the event of any difficulties, the application should be referred to Panel for determination

RESOLVED -  To note the report, the presentation and the comments

 now made

Thursday 3^rd December 2015 at 1.30pm

  Thursday 12^th November 2015 at 1.30pm in the Civic Hall, Leeds

  Thursday 3^rd December 2015 at 1.30pm in the Civic Hall, Leeds