Agenda and minutes

Contact: Phil Garnett 0113 395 1632 

Items
No. Item

12.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents.

13.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

Minutes:

There were no resolutions to exclude the public from the meeting.

14.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no late items submitted to the agenda for consideration, however, an updated version of appendix 1 to agenda item 8 entitled, ‘Wellbeing Fund Update Report’ was circulated at the meeting for Members’ consideration (Minute No. 20 refers).

15.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

Minutes:

No declarations of interest were made at the meeting.

16.

Apologies For Absence

To receive any apologies for absence.

Minutes:

Apologies for absence from the meeting were received on behalf of Councillors Flynn and Campbell.

17.

Minutes 8th June 2015 pdf icon PDF 75 KB

To receive the minutes of the meeting held on 8th June 2015.

Minutes:

RESOLVED – The minutes of the meeting held on 8th June 2015 be approved as a correct record.

18.

Matters Arising from the Minutes

Minutes:

Minute No. 7 (Open Forum) – 8th June 2015

 

It was noted that the newly appointed Inspector Brady of West Yorkshire Police, had attended the previous Community Committee meeting, with Members emphasising the importance of Inspector Brady attending future meetings of the Committee and other relevant forums, where appropriate. 

 

19.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion no members of the public were present.

20.

Wellbeing Fund Update Report pdf icon PDF 341 KB

To receive a report of the West North West Area Leader which provides members with an update on the budget position for the Wellbeing fund for 2015/16. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund.

Additional documents:

Minutes:

The West North West Area Leader submitted a report which provided an update on the budget position for the Wellbeing fund for 2015/16, the current position of the Small Grants and Skips pots, together with an update on the Youth Activity Fund. Further to this, the report sought Members’ consideration of a number of funding applications which had been received since the last Committee meeting.

 

An updated version of appendix 1 to this report was circulated at the meeting for Members’ consideration. With regard to the updated appendix, it was noted that references to the Tarnfield Bowling Club Shelter would be transferred from the Horsforth pot to the Otley and Yeadon pot, as appropriate.

 

RESOLVED -

(a)  That the current budget position for the Wellbeing Fund for 2015/2016, as detailed in Table 1 of the submitted report, be noted;

 

(b)  That the following be agreed with regard to the large grant applications received:

 

(i) Horsforth CCTV 2014/15’ – Horsforth Ward - £3,699 - That the funding for 2014/15 be approved. However, it was requested that in respect of the operation of the project in 2015/16, Leedswatch and West Yorkshire Police be invited to attend the 30th November 2015 Community Committee meeting, in order to present information regarding the effectiveness of, and associated costs for the project, to enable the Committee to consider the proposed funding arrangements for 2015/16;

 

(ii) Guiseley & Rawdon Festive Lights’ – Guiseley and Rawdon Ward - £4,185 - That the funding be approved;

 

(iii)Horsforth PCSOs 2015/16’ – Horsforth Ward - £9,359 - That determination of this matter be deferred to the 30th November 2015 meeting, in order to enable further information to be presented to the Committee regarding the arrangements for, and effectiveness of PCSOs in the area;

 

(iv)Horsforth Festive Lights’ – Horsforth Ward - £2,340 - That the funding be approved;

 

(v)  ‘Target Hardening’ - All 4 Outer Wards - £9,245 - That the remaining funding of £9,245 previously allocated to CASAC be transferred to ‘Care and Repair’, in order to continue the delivery of target hardening in the Outer North West area. Additionally it was requested that the Community Safety Sub Group continue to monitor how such funding was being spent;

 

(c)  That the details of the remaining Youth Activity Fund be noted, together with the Youth Activity Fund application for ‘Sk8 Safe’ which was awarded via delegated decision on 6th July 2015;

 

(d)  That the Small Grants which have been approved since the last Community Committee meeting, as detailed in Table 2 of the submitted report, be noted;

 

(e)  That the Small Grant of £500 for the ‘Community Engagement Grant’ to the West North West Communities Team be approved for the purposes of room hire only (£125 per Ward) in order to facilitate the hosting of the Committee’s associated workshops. However, in approving this request, the Committee highlighted its concern that the costs of hosting such workshops should be financed from the Council’s central budget;  ...  view the full minutes text for item 20.

21.

Community Committee Update Report pdf icon PDF 325 KB

To receive a report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

 

The report also updates the Committee on community events, local projects and partnership working that has taken place in the area since the last meeting.

Minutes:

The West North West Area Leader submitted a report which updated Members on the work of the Community Committee’s sub groups. In addition, the report invited the Committee to agree an approach for the letting of Community Centres free of charge. It was noted that this proposed policy would only affect the Weston Lane and Cross Green Community Centres in the Outer North West area.

 

With regard to the work of the Highways and Transportation Sub Group, Members discussed the current position regarding proposals for the possible establishment of an airport relief road and the arrangements for any associated public consultation exercise.  In further considering this matter, the Committee requested that Outer North West Members be provided with the following:-

·  A briefing, which included the latest position on the proposals for the establishment of such a relief road, together with details and timescales of any associated consultation exercise;

·  Information on how such a consultation exercise would relate to the ongoing Site Allocations process;

·  The opportunity to view any related consultation documentation prior to it being released into the public domain;

·  Relevant updates on the proposals, as and when appropriate.

 

In order to facilitate this, it was requested that the Head of Transportation, City Development, be contacted so that the necessary arrangements could be made, with a suggestion that the briefing could potentially take place either at an extraordinary meeting of the Committee, or as part of the Committee’s Highways and Transportation Sub Group. 

 

In a separate discussion, the Chair of the Highways and Transportation Sub Group invited Members to provide him with details of any relevant issues or areas of concern regarding bus services in the area, so that such matters could be considered by the Sub Group. 

 

RESOLVED

(a)  That the work undertaken by the Committee’s sub groups since the last Community Committee meeting, be noted;

 

(b)  That the community events, local projects and partnership working that had taken place in the Outer North West area since the last Committee meeting, be noted;

 

(c)  That the proposed process for the letting of Community Centres in the Outer North West area (Weston Lane and Cross Green) free of charge, as detailed within the submitted report, be approved;

 

(d)  That the Head of Transportation, City Development, be contacted so that the necessary arrangements can be made to ensure that the Community Committee Members are provided with the relevant information and briefing on proposals for the possible establishment of an airport relief road, as detailed above.

22.

Date and Time Next Meeting

Minutes:

1.30 p.m., Monday, 30th November 2015