Agenda and minutes

Contact: Phil Garnett 0113 395 1632 

Items
No. Item

23.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal of inspection of documents.

24.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

Minutes:

There were no resolutions to exclude the public.

25.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no formal late items submitted to the agenda for consideration.

 

However late supplementary information was received in relation to Agenda Item 8 “Outer North West CCTV Report” this was Appendix 1 to the report.

26.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

Minutes:

No declarations were made.

27.

Apologies For Absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

28.

Minutes - 7th September 2015 pdf icon PDF 73 KB

To receive to minutes of the meeting held on 7th September 2015.

Minutes:

RESOLVED – That the minutes of the meeting held on 7th September 2015 be approved as a correct record.

29.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion no members of the public were present.

30.

Outer North West CCTV Report pdf icon PDF 492 KB

To receive a report from Leedswatch which outlines the effectiveness of the 14 cameras, which serve the Outer North West Community Committee Area.

 

NB Appendix 1 to follow as supplementary Information.

Minutes:

An officer from Leeds Watch presented a report to Committee which outlined the effectiveness of the 14 cameras, serving the Outer North West Community Committee area. The report provided: 

 

·  An analysis of crime and anti-social behaviour by Ward, with CCTV camera locations ;

·  The different types of incidents and arrests captured by CCTV Operators in ‘real time’, including a focus on the monthly occurrence of incidents; and

·  Information on the current costs for all CCTV cameras in the Committee area.

 

The report focused on the period April 2015 – end October 2015.

 

Members discussed the report in detail, issues included;

 

Whether Leeds Watch cameras could be used to prosecute car users observed committing a driving offence, such as driving down a one way street. The legality of using cameras for motoring offences was considered and it was agreed that this needed to be reviewed.

 

Members suggested that businesses which routinely rely on the cameras to operate safely should be asked to contribute to the costs of operating and maintaining them.

 

Members considered the funding of cameras and how this had evolved and changed over the years. Members felt that the cost of the cameras was high.

 

The Committee considered that cameras provide a deterrent, however they noted that this is something that could not be quantified.

 

Members requested an additional meeting of the Environment & Community Safety Sub Group be convened to discuss the usage of Leeds Watch CCTV in detail.

 

 

RESOLVED – The Committee resolved to:

 

(a)  Note the contents of the report; and

 

(b)  Request that an additional meeting of the Environment & Community Safety Sub Group be convened to review the usage of Leeds Watch CCTV in detail and to report findings back to the Committee at the earliest opportunity.

 

31.

Environmental Services - Service Agreement for 2015/16 pdf icon PDF 323 KB

To receive a report of the Locality Manager which presents for approval a new Service Agreement between the Committee and the Environmental Action Service to help maintain clean and tidy neighbourhoods across the Outer North West area

Additional documents:

Minutes:

The Locality Manager, Environmental Action Service presented a report for approval on the new Service Agreement between the Committee and the Environmental Action Service to help maintain clean and tidy neighbourhoods across the Outer North West area.

 

The proposed framework had been discussed at the Committee’s Environmental Sub Group, with a recommendation made to approve the Service Agreement and that the plans on a page for each ward, be further developed through meetings with ward Members, which the sub group can then oversee on behalf of the Committee.

 

Members discussed the collection of bulky items and sought assurance that all bulky items would be collected. It was confirmed that all council owned properties had arrangements in place to ensure bulky waste was collected.

 

Clarification was sought that Carlton formed part of Otley for the purposes of the shift work undertaken by Environmental Services.

 

It was confirmed to Members that gulleys were cleared every 5 years on a rota basis but that in addition work is also undertaken reactively when required.

 

Members were assured that funding had been secured to cover the additional functions that have come into the Locality Team.

 

The Committee thanked the Locality Manager for the excellent service that his team provides.

 

RESOLVED – The Committee resolved to:

 

(a)  Approve the attached Service Agreement for the 2015/16 municipal year; and

(b)  Delegate the responsibility to oversee the development and delivery of the Agreement and the associated “plans on a page” to the Environmental Sub Group, with input through ward member and sub-group meetings.

 

32.

Outer North West Finance Update Report pdf icon PDF 336 KB

To receive a report of the West North West Area Leader providing Members with an update on the budget position for the Wellbeing fund for 2015/16. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund.  Attached at appendix 2 is the Finance Monitoring Report which provides Members with details of the current monitoring position of the Wellbeing fund and the Youth Activity Fund. 

Additional documents:

Minutes:

The Outer North West Area Leader submitted a report which provided members with an update on the budget position for the Wellbeing fund for 2015/16. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund. Members were also provided with details of the current monitoring position of the Wellbeing fund and the Youth Activity Fund.

 

Members discussed the allocation of PCSOs for each ward of the Outer North West area. It was confirmed that Horsforth gets 6 full time PCSOs and that 20% of the cost of PCSOs is funded by Leeds City Council the other 80% coming from West Yorkshire Police.

 

In discussing the Youth Activity Fund Members requested that that monitoring information from groups who have received funding should be returned as soon as possible

 

Members also noted that most activities appeared to take place in the summer with very few activities taking place in the winter months. The Committee requested that the Children’s Services and Family Health Sub Group look into this.

 

RESOLVED –

 

(a)  That the current budget position for the Wellbeing Fund for 2015/16 as detailed in Table 1 of the submitted report, be noted;

(b)  That the following be agreed with regard to the large grant applications received:

 

(i)  Horsforth CCTV – Horsforth Ward - £2,013 – That the determination of this matter be deferred to the 25th January 2016;

(ii)  Horsforth PCSOs 2015/16  - Horsforth Ward - £9,359 – That the funding be approved; and

(iii)  Rawdon Cricket Club – Guiseley and Rawdon Ward- £5,000 – That £3,500 (Capital) funding be approved with a further £500 to be considered  subject to further discussion.

 

(c)  That the Youth Activity Fund application – Aireborough Performing Arts 2016 -  detailed at paragraph 14 of the submitted report be noted and approved;

(d)  That the return to the Youth Activity Funding pot of the monies allocated to the Summer Activities project as detailed at paragraph 15 be noted;

(e)  That the small grants that have been approved since the last meeting as detailed in Table 2 of the submitted report be noted;

(f)  That the skips that have been approved since the last meeting as detailed in Table 3 of the submitted report be noted;

(g)  That the current budget position for the Capital Wellbeing Fund for 2015/16 as detailed in Table 4 of the submitted report be noted; and

(h)  That the Finance Monitoring information detailed at appendix 2 of the submitted report be noted;

(i)  That monitoring information circulated to groups allocated with funding be returned at the earliest opportunity; and

(j)  That the Children’s Services and Family Health Sub Group be requested to give consideration to the lack of activities for children taking place in the winter months compared with the summer.

 

33.

Community Committee Update Report pdf icon PDF 315 KB

To receive a report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy. The report also updates the Committee on community forums and partnership working that has taken place in the area since the last meeting.

Minutes:

The West North West Area Leader submitted a report which updated the Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

 

The report also updated the Committee on community forums and partnership working that has taken place in the area since the last meeting.

 

Led by Community Committee Champions, Members discussed the following:

 

Environment and Community Safety

 

Members discussed the recording of crime with Inspector Brady who confirmed that the increase in crime figures was because of a more stringent approach to recording crime. Following questions from Members about the public perception of crime in the area, Inspector Brady commented that the public had confidence in the Police keeping control of crime in the Outer North West area of the City.

 

Adult Social Care, Health & Well-Being

 

Councillor G Latty updated the Committee on the success of a mobile phone “App” which is being developed be Leeds City Council, to identify members of the community who are socially isolated.  The suggestion came from a social isolation workshop, held by the Outer North West Community Committee.

 

 

RESOLVED – The Committee resolved to

 

(a)  Note the work of the sub groups since the last Community Committee meeting; and

(b)  Note the community forums and partnership working that has taken place in the area since the last meeting.

34.

Date and Time of Next Meeting

Minutes:

1.30pm 25th January 2016.