Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no resolutions to exclude the public

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations were made.

To receive any apologies for absence.

Apologies for absence were received from Councillor R Downes.

To receive the minutes of the meeting held on 21^st January 2016.

RESOLVED – That the minutes of the meeting held on 25^th January 2016 were approved as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

Representatives from the Students Union of Leeds Trinity University described the difficulties students faced crossing the road outside the University to catch buses. They felt that some form of pedestrian crossing would be helpful and asked that Members of the Community Committee consider whether such a crossing was justified.

RESOLVED – The Committee resolved to:

(a)  Agree that Councillor Cleasby continue to liaise with the College and Highways department; and

(b)  That the outcomes of Councillor Cleasby’s discussions with the College and Highways be reported to the Transport Sub-Committee

To receive a report of The Chief Planning Officer and The Chief Highways Officer which provides the Community Committee with information on the flood risk in Outer North West.  The report also provides details of Storm Eva. 

The Chief Planning Officer and The Chief Highways Officer submitted a report which provided the Community Committee with information on the flood risk in Outer North West.  The report also provides details of Storm Eva. 

Tim Hill (Chief Planning Officer) Wynne Floyd (Technical Services Manager) Russell Martin (Highways Maintenance Manager) were in attendance to answer Members’ questions.

Wynne Floyd (Technical Services Manager) addressed the Committee providing further details about Storm Eva and the work done with the Flood Action Group in Otley to mitigate against flooding in the area.

Members discussed the role of the Flood Action Group and the possible flood alleviation schemes. Members noted that some gullies appeared to be blocked and considered that un-blocking these would be beneficial.

Members gave consideration to the impact of further development in the outer north west area and felt that more development in flood prone area would have a detrimental effect on the flooding of the area following sustained periods of heavy rain.

Members highlighted the difficulties of getting organisations such as Yorkshire Water to take responsibility for aspects of the infrastructure surrounding the movement of water. Members agreed that work needed to be done to improve relationships between the Council and Yorkshire Water.

Members asked officers about the warning given to residents and the availability of sandbags. It was confirmed that residents were warned about Storm Eva but at the timing of the storm on Boxing Day was not helpful.

The Committee requested information on the numbers of residents still not back in their own properties

Tim Hill (Chief Planning Officer) addressed the Committee highlighting the work done between the Environment Agency and the Planning Department. Mr Hill went on to explain the differences between the surface water system and the foul water system and how both systems cope when under severe pressure from rain storms.

Members considered the importance of ensuring that any future development in the outer north west area had sufficient drainage capacity to cope with heavy persistent rain. 

Members discussed how local and national planning policy would be determined by the outcome of the Environment Agencies determination of the type of event the flood was.

Members highlighted a number of sites within the Site Allocation Plan which were renowned for flooding and expressed concern about development on such sites. It was confirmed to the Committee that if sites are developed they would include a full drainage system.

Members raised concerns about developers getting planning permission to build in areas prone to flooding and considered it important that the Planning Service effectively challenged such applications. However it was accepted by the Committee that there were engineering solutions to most sites prone to flooding.

The Chief Planning Officer commented that local and national policy is followed at all times and that Leeds took more enforcement action than most other local authorities.

The Committee discussed the likelihood of another flood, the classifications given to it by the Environment Agency and what lessons could be learned by the Environment Agency  ...  view the full minutes text for item 55.

To receive a report of the West North West Area Leader which provides the Community Committee with an update on the budget position for the Wellbeing Fund for 2015/16. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund. 

To receive a report of the West North West Area Leader which provided the Community Committee with an update on the budget position for the Wellbeing fund for 2015/16. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund.

RESOLVED – The Committee resolved to:

The Outer North West Community Committee is asked to:

(a)   Note the current budget position for the Wellbeing Fund for 2015/16 as detailed at Table 1 of the submitted report;

(b)  Note the new revenue Wellbeing fund allocation for 2016/17.

(c)  Note the new Youth Activity Fund allocation for 2016/17.

(d)  That the following be agreed with regard to the large grant applications received:

Tarnfield Park Improvements – Otley & Yeadon - £17,000 – APPROVED

Horsforth Counselling – Horsforth - £1,560 – APPROVED

Speed Indication Devices – Adel & Wharefedale - £15,050 – APPROVED

Community Public Access Defibrillators - £4,626 – Adel & Wharfedale - APPROVED

(e)  Note the Youth Activity Fund projects approved by delegated decision at paragraphs 19 – 20 of the submitted report.

(f)  Note the small grants that have been approved since the last meeting at Table 2 of the submitted report;

(g)  Note the skips that have been approved since the last meeting at Table 3 of the submitted report; and

(h)  Note the current budget position for the Capital Wellbeing Fund for 2015/16 at Table 4 of the submitted report.

To receive a report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy. The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

To receive a report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment  & Community Safety; Employment, Learning and the Local

Economy; Children’s Services and Family Health; Adult Social Care, Health & Wellbeing; Highways & Transportation and Policy. The report also updated the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

Led by the Childrens Services Champion Members discussed the Children & Young People Event and agreed that this was a successful event. It was noted that excellent work had been done by the officers involved in making the event happen.

Members discussed ways in which they would like to commemorate the 100^th anniversary of the first day of the Battle of The Somme and agreed to give further consideration to this matter and to the location of a bugler to mark the event on July 1^st 2016 outside the meeting.

Members agreed to split the £1000 available for the committee towards WW1 Battle of the Somme commemoration events, by ward (£250 per ward)

RESOLVED – The Committee resolved to:

(a)  Note the work of the sub groups since the last Community Committee meeting;

(b)  Note the community forums and partnership working that has taken place in the area since the last meeting;

(c)  Note the feedback report of the engagement day from the Children’s Services and Family Health sub group;

(d)  Agree to give further consideration to the location of a bugler to commemorate the 100th anniversary of the first day of the Battle of The Somme outside the meeting; and

(e)  split the £1000 available for the committee towards WW1 Battle of the Somme commemoration events, by ward (£250 per ward).

To receive a report of the City Solicitor which requests Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2016/2017 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

The report of the City Solicitor requested that Members give consideration to agreeing a Community Committee schedule for the 2016/17 municipal year and to also give consideration as to whether any revisions to the current meeting and venue arrangements should be explored.

The following dates and times had been proposed in the report:

13 June 2016 at 1.30pm

5 September 2016 at 1.30pm

28 November 2016 at 1.30pm

6 March 2017 at 1.30pm

Meetings to be held on a Monday with a 1.30 p.m. start time for the formal business meeting unless otherwise agreed in advance by the Chair.

Members also requested that all meetings should take place at St Margaret’s Parish Centre, Horsforth

RESOLVED – That the report be noted and the following dates agreed:

13 June 2016

5 September 2016

28 November 2016

6 March 2017

Formal business meetings to commence at 1.30pm.

To be confirmed

13 June 2016 at 1.30pm