Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items submitted for consideration.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations were made.

To receive any apologies for absence.

Apologies for absence were received from Councillor Flynn.

To receive the minutes of the meeting held on 18^th May 2016.

RESOLVED – That the minutes of the meeting held on 18^th May 2016 be approved as a correct record.

Minute No.54 Open Forum

In relation to the possibility of a pedestrian crossing outside Leeds Trinity University it was reported to the Committee by Councillor Cleasby that a solution would be found in October and that the University had offered payment towards the cost of the crossing.

Minute No. 70 Chair’s Remarks

In relation to the consultation that had taken place regarding Leeds Bradford Airport it was noted that only 15 email addresses had been left. It was confirmed that the response to the consultation had been sent to the email addresses.

Members agreed that response to the consultation should be sent to postal addresses obtained.

Members requested that the transport issues relating to Leeds Bradford Airport should be discussed at the Transport Sub Committee

RESOLVED  - The Committee resolved to:

(a)  Send the response to the consultation to postal addresses obtained; and

(b)  The transport issues relating to Leeds Bradford Airport should be discussed at the Transport Sub Committee

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee. 

A representative of “Be Child Cancer Aware” addressed the Committee highlighting the importance of early diagnosis of cancer in children and the signs to look out for. September was highlighted as child cancer awareness month and attempts were being made to light buildings and get the media involved. The Community Committee was requested to give its support to the charity.

Members were keen to support the charity and requested that leaflets be emailed to them so that they could ensure they were left in public buildings. It was agreed that the Children’s Services & Family Health Sub Group should lead on this and the matter was referred to the Sub Group for consideration.

RESOLVED – The Committee resolved to:

(a)  Support the work of the Charity and request that the leaflet highlighting the main signs and symptoms of children’s cancer be emailed to all Members so that they could be distributed widely in public buildings; and

(b)  Request the Children’s Services & Family Health Sub Group consider this issue further and assess what help the Community Committee could give to promote awareness of children’s cancer symptoms.

To receive a report of the Chief Officer Housing Management seeking Ward Councillor nominations from the Outer North West Community Committees to the Outer North West Housing Advisory Panel (HAP).

To receive a report of the Chief Officer Housing Management which seeks Ward Councillor nominations from the Outer North West Community

Committees to the Outer North West Housing Advisory Panel (HAP).

Members were requested to nominate one Member per ward.

RESOLVED – The Committee resolved to nominate the following Councillors to the Outer North West Housing Advisory Panel (HAP):

Councillor C Anderson – Adel & Wharfedale;

Councillor Downes – Otley & Yeadon;

Councillor G Latty – Guiseley & Rawdon; and

Councillor Collins – Horsforth

To receive a report of the West North West Area Leader which provides the Community Committee with an update on the budget position for the Wellbeing fund for 2016/17. The report also shows the current position of the Small Grants and Skips pots and provides an update on the Youth Activity Fund.  Attached at appendix 2 is the Finance Monitoring Report which provides Members with details of the current monitoring position of the Wellbeing fund and the Youth Activity Fund.

The report also requests that the Community Committee review the minimum conditions as set out in paragraph 16 below.

The West North West Area Leader submitted a report which provided the Community Committee with an update on the budget position for the Wellbeing fund for 2016/17. The report also showed the current position of the Small Grants and Skips pots and provided an update on the Youth Activity Fund. Attached at appendix 2 of the submitted report was the Finance Monitoring Report which provided Members with details of the current monitoring position of the Wellbeing fund and the Youth Activity Fund. The report also requested that the Community Committee review the minimum

conditions as set out at paragraph 16 of the submitted report.

Members discussed the spending of budgets in the Outer North West area compared to other community Committees.

RESOLVED – The Committee resolved to:

(a)  Note the current budget position for the Wellbeing Fund for 2016/17;

(b)  That the following be agreed with regard to the large grant applications received:

·  Small Grants – Communities Team - £5,000 per ward excepting  Guiseley & Rawdon where the figure was set at £4,000 APPROVED;

·  Community Skips Budget -  Communities Team - £1,000 per ward APPROVED;

·  Yeadon Festive Lights – Leeds Lights - £6,345 Otley & Yeadon APPROVED subject to confirmation of the amount

·  Disability Hoist – Leeds Activity Sailing Centre - £3,000 APPROVED subject to confirmation of match funding.

(c)  Note the skips that have been approved since the last meeting;

(d)  Note the current budget position for the Capital Wellbeing Fund for 2016/17; and

(e)  Approve the minimum conditions as set out in paragraph 21 of the submitted report and considered that no amendments were required and approve such conditions for operation in 2016/17. These conditions would need to be satisfied prior to an urgent delegated decision being taken in between formal Community Committee meetings in respect of the administration of Wellbeing and Youth Activity budgets and also the use of the CIL Neighbourhood Fund which has been allocated to Committee.

To receive a report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

The report asks the community committee to agree the Elected Member representation to each sub group for the current municipal year.

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

 To receive a report of the West North West Area Leader which updated the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local

Economy; Children’s Services and Family Health; Adult Social Care, Health & Wellbeing; Highways & Transportation and Policy.

The report asked the community committee to agree the Elected Member representation to each sub group for the current municipal year, attached at Appendix 1of the submitted report.

The report also updated the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

Members commented that they were happy with the membership of the sub groups as set out at Appendix 1 of the submitted report.

RESOLVED – The Committee resolved to:

(a)  Note the work of the sub groups and areas of partnership working since the last Community Committee meeting; and

(b)   Agree the Elected Member representation to each sub group for the current municipal year as detailed at Appendix 1 of the submitted report.

To receive a report of the Director of Environment & Housing which provides an update on progress with the consultation to date, and some feedback on the key themes to emerge so far. The report sets out the proposals being consulted on to the council’s lettings, including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies. The report sets out the proposed consultation process and timescales for implementations of the new policies.

The Director of Environment and Housing submitted a report which updated the Committee on the latest information with regards to lettings policy review consultation. In February 2016, Executive Board agreed to commence consultation on these proposed changes to Housing Leeds’ current lettings framework with a view to approving a revised policy in September/October 2016.

The consultation commenced with two Elected Member sessions in early March 2016.This has been followed by further consultation with local tenant and resident groups, statutory and voluntary sector partners and individual tenants and residents.

The paper provided an update on progress with the consultation to date, and some feedback on the key themes to emerge so far.

The report set out the proposals being consulted on to the council’s lettings,

including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies.

The report set out the proposed consultation process and timescales for

implementation of the new policies.

Members discussed how the policy would be applied to people living on the boundaries of different wards and also how it would affect people in other parts of the City wishing to re-locate to a ward in the Outer North West.

Members noted the issues faced in the Outer North West area such as the high house prices and supported the local connection preference detailed within the submitted report.

Members raised the issue of similar aged people living in similar blocks which it was considered generally reduced problematic issues faced by residents. However it was noted there were examples of younger people who preferred to live within proximity to older people.

The Committee were broadly supportive of the proposals set out at paragraphs 15 to 18 of the submitted report. However, Members felt it necessary to hold a workshop with all members of the Outer North West Committee to be invited, with the relevant council officers, to establish exactly what a local connection was and clarify the issues surrounding ward boundaries.

RESOLVED The Committee resolved to:

(a)  Note the contents of the report; and

(b)  Request a workshop with all members of the Outer North West Committee to be invited, with the relevant council officers, to establish exactly what a local connection was and clarify the issues surrounding ward boundaries.

To receive a report of the City Solicitor which invites the Committee to make appointments to the following, as appropriate:-Those Outside Bodies as detailed at Appendix 1; One representative to the Corporate Parenting Board; Community Committee Champions, as listed; and Those Children’s Services Cluster Partnerships, also as listed.

The City Solicitor submitted a report which invited the Committee to make appointments to the following, as appropriate:-

• Those Outside Bodies as detailed at Appendix 1 of the submitted report;
• One representative to the Corporate Parenting Board;
• The Committee’s ‘Community Lead Members’, as listed within the submitted report; and
• Those Children’s Services Cluster Partnerships, also listed within the submitted report.

It was noted that appointment to Aireborough Voluntary Services to the Elderly with Disabilities would no longer be made by this Committee due to the organisation changing its status to a company limited by guarantee. Councillor Downes confirmed that he has been asked to attend meetings as an advisor to the Board but this was not in his capacity as a Leeds Councillor.

Due to Councillor Cleasby being absent from the meeting at this point it was felt that more information was needed in order to make appointment to the Rawdon and Laneshaw Bridge Trust.

RESOLVED – The Committee resolved to appoint the following:

Bramhope Youth Development Trust

Councillor B Flynn

Horsforth Live at Home Scheme

Councillor B Cleasby

Area Lead Members:

Environment & Community Safety – Councillor B Anderson

Children’s Services – Councillor P Latty

Employment, Skills and Welfare – Councillor R Downes

Health, Wellbeing and Adult Social Care – Councillor G Latty

Childrens’s Services Cluster Partnership Representatives:

Horsforth – Councillor D Collins

ESNW – Councillor B Flynn

Aireborough – Councillor P Latty and Councillor S Lay

Otley/Pool/Bramhope – Councillor B Anderson and Councillor S Lay

Corporate Parenting Group

Councillor P Latty

That information be reported to the next meeting of the Committee in order to determine who to appoint to the Rawdon and Laneshaw Bridge trust

1.30pm Monday 5^th September 2016.

1.30pm Monday 5^th September 2016, Yeadon Town Hall.