Agenda and minutes

Venue: The Co-operative Academy of Leeds, Stoney Rock Lane, Leeds, West Yorkshire LS9 7HD

Contact: Helen Gray 0113 247 4355 

Items
No. Item

46.

Chairs Opening Remarks

Minutes:

Councillor Khan welcomed all present to the Community Committee (CC) meeting, particularly members of the local community and representatives of partner organisations

 

47.

7.00pm until 7.30pm Community Discussion - Priority Setting

Residents, partners, and stakeholders are invited to attend a discussion on priorities for the Inner East Community Committee for 2015/16. The report of the East North East Area Leader at ITEM 11 provides the basis for the discussions, concentrating on each of the wards within the Community Committee and outlining suggested priorities for consideration.

 

The outcome of the discussions will help inform the formal decision on priorities for 2015/16 to be made during the Formal Community Committee Business part of the meeting

 

Minutes:

Councillor Khan introduced the workshop session on the report featured at item 11 of the agenda in respect of Priority Setting for the Inner East CC for the 2015/16 Municipal Year (Minute 56 refers).

RESOLVED – At the conclusion of the workshop, Councillor Khan thanked the attendees for their participation and informed the meeting that the comments made during the discussions on Priority Setting for 2015/16 would be noted and be referred to during consideration of the Priority Setting report in the formal part of the meeting, and be referred to the Wellbeing Advisory Group for the Inner East CC

 

48.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents

 

49.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

The agenda contained no exempt information

 

50.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

No late items of business were added to the agenda, however Members were in receipt of supplementary documents relating to Agenda item 16 (Wellbeing Fund) (minute 61 refers) which provided a précis of the comments of the Elected Members from each Ward on the applications received.

 

51.

Declarations of Disclosable Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

Minutes:

No declarations of disclosable interests were made.

 

52.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Councillors Ingham, Harington, Maqsood and Morgan. Mr P Rone, Burmantofts & Richmond Hill CLT also sent apologies

 

53.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

The following matters were raised under the Open Forum

a)  Feedback was requested on the issues discussed during the "mental health and social isolation" workshop held 22nd January 2015. In response, the Chair referred to item 12 of the agenda and the discussions to follow

b)  An attendee requested that heating, and assistance with provision of heating, be considered as a priority for the district. The Chair responded that this matter would be referred to the Wellbeing Advisory Group for consideration

c)  An attendee requested that air quality monitoring be undertaken to provide full coverage of the locality. The Chair responded that this issue would be referred to the relevant service area for consideration

d)  An attendee enquired about the future of the former Kiln public house, LS14 and received a response from a Committee member in respect of the progress of the related planning application.

 

54.

Minutes of the Previous Meeting pdf icon PDF 78 KB

To confirm as a correct record the minutes of the previous meeting held 22nd January 2015

Minutes:

RESOLVED - That the minutes of the last meeting held 22nd January 2015 be agreed as a correct record

 

55.

Matters Arising

To note any matters arising from the minutes of the last meeting

Minutes:

There were no matters arising

 

56.

Priority Setting for 2015/16 pdf icon PDF 331 KB

To consider the attached report of the East North East Area Leader on priorities for the East Inner Community Committee for the forthcoming 2015/16 Municipal Year, having regard to the outcome of the community discussions held just prior to the start of the formal business meeting.

 

(Time – 5 minutes)

Additional documents:

Minutes:

Mr A Birkbeck, Area Officer, presented a report which provided an overview of the key issues currently facing the communities within the Inner East CC area and outlined a draft list of area-wide priorities to guide the future spend of Wellbeing Revenue and Wellbeing Capital monies.

 

The priorities suggested in paragraph 11 of the report had been the topic of discussions held during the informal session with Community Committee members, local residents, partners and stakeholders prior to the start of the formal meeting. The CC noted that any additional issues raised during the workshop would be reported to the CCs Wellbeing Advisory Group

RESOLVED

a)  Having regard to the comments made during the informal workshop session, the Community Committee agreed the area-wide priorities (as set out in paragraph 11 of the submitted report) in order to guide Wellbeing spend and key local programmes

b)  To note that any additional issues identified by local residents, partners and stakeholders during the workshop would be reported to the CC’s Wellbeing Advisory Group

 

57.

Key Themes and Proposed Actions Resulting from discussions at the Inner East Community Committee on 22 January 2015 - Mental Health and Social Isolation pdf icon PDF 289 KB

To consider a report which provides an update on the issues arising from the discussions at the January Inner East Community Committee meeting on mental health and social isolation.

 

Councillor Roger Harington, Inner East Community Committee Health and Wellbeing Champion and Liz Bailey, Health and Wellbeing Improvement Manager (East North East) will introduce the report

 

(Time – 10 minutes)

Additional documents:

Minutes:

Further to minute 32 of the meeting held 22nd January 2015, the CC received an update report relating to information collected during the Community Committee workshop on the theme of social Isolation.

 

Liz Bailey, ENE Health and Wellbeing Improvement Manager, attended the meeting to present the report and highlighted the main themes arising from the discussions in particular,

·  the role of residents and community leaders to undertake identified roles such as "community gatekeepers", "local listeners and mentors", to be the eyes and ears of the community and develop neighbourliness

·  to undertake a mapping exercise to ensure resources are targeted appropriately and can build on the existing skills within the community

·  to utilise local community, cultural and faith buildings to ensure services and activities are accessible

·  the role of local Doctors to encourage residents to join in with local activities

The availability of the "Time to Shine" fund was highlighted with the aim of ensuring older residents were involved in future initiatives.

 

It was noted that the report would provide the foundation for a local action plan  and the preparation of a consolidated report to be submitted to both the Leeds North and Leeds South & East Clinical Commissioning Groups (CCGs) in order to inform their commissioning discussions and decisions, particularly around Social Prescribing.

 

The following matters were discussed and noted for action –

·  The request to identify the number of flats within the Burmantofts and Richmond Hill ward and likely number of socially isolated residents

·  The impact of health issues, particularly instances of diabetes with the Harehills ward, and consideration of measures to help residents control and manage their illness in order to tackle the effects of social isolation

·  The need to present the response of the CCGs to a future Inner East CC meeting

Additionally, the Chair requested that the mapping exercises identified be rolled out to all three wards and be presented to a future meeting

RESOLVED –

a)  To note the findings of the submitted report and to lend support to future follow on actions by key partners and stakeholders

b)  To note the request for a report containing the response of the Leeds' CCGs to the work undertaken on the theme of mental health and social isolation to be presented to a future meeting of the Inner East CC

 

58.

Environmental Action Service - Locality Team Update pdf icon PDF 298 KB

To receive a report and presentation on how improvements will be made to a range of environmental services that are delivered locally. The presentation will also provide an update on the redesign of the operational work of the Environmental Action Service

 

Councillor Graham Hyde, Inner East Community Committee Environmental Services Champion and John Woolmer, East North East Locality Manager) will introduce the report

 

(Time – 10 minutes)

 

Minutes:

The ENE Locality Manager submitted a report providing an update on the Environment Action Service Locality Team. Councillor G Hyde, Inner East CC Environment Champion introduced the issue on how improvements will be made to a range of environmental services that are delivered locally. Mr J Woolmer, ENE Locality Manager, gave a presentation on the achievements of the Environmental Action Service (EAS) during 2014/15 and looking ahead to the challenges of 2015/16. The presentation also provided an update on the redesign of the operational work of the EAS.

 

Members noted the following matters highlighted in the presentation:

·  The request for a workshop to be held on the theme of "the place where I live" to discuss social responsibility for the environment and locality

·  Those service areas identified by the advisory Environment sub group as requiring improvement, including localised working and street bins

·  the crucial role of ward member briefings in steering service provision

RESOLVED

a)  That the contents of the presentation on the redesign of the operational work of the Environmental Action Service and the comments made on the issues raised be noted

b)  That approval be given for a future workshop to be held on the theme of "the place where I live" to consider locality and environmental issues

 

59.

Update on Housing Leeds Restructure pdf icon PDF 298 KB

To consider a report on the implementation of the new structure for the Housing Management Service for council housing and providing an update on recent initiatives and projects in the area.

 

Councillor Graham Hyde, Inner East Community Committee Environmental Services Champion and David Longthorpe, Head of Housing Management (East North East) will introduce the report

 

 (Time – 10 minutes)

Minutes:

Further to minute 24 of the CC meeting held 9th October 2014, the Head of Housing Management, ENE Housing Leeds, submitted an update on the implementation of the new structure for the Housing Management Service for Council Housing for the whole city of Leeds.

 

Mr D Longthorpe attended the meeting to present the report. The CC received information on the new area housing team, an update on recent initiatives and projects in the area and an outline of priorities for the forthcoming year. The following matters were discussed:

·  The role of the Housing Area Panels was highlighted, along with funds available through the HAPs for local projects

·  The advice given through new pre-tenancy training to new tenants in respect of litter, gardens and their own responsibilities

·  The close liaison between the housing officers and environmental action service

·  Communication between housing officers and local residents

 

A request to supply Members with the direct contact details for the new area housing team was noted

RESOLVED – That the contents of the report and the comments made during discussions be noted

 

60.

East North East Employment and Skills Plan pdf icon PDF 312 KB

To consider a report on the East North East Employment and Skills Plan, which sets out the priorities for the whole East North East area and outlines the purpose and structure of the East North East Employment and Skills Board

 

Councillor Ron Grahame, Inner East Community Committee Employment, Skills and Welfare Champion; Michelle Anderson Head of Projects and Programmes Team (Employment and Skills) and Clare Wiggins, Area Improvement Manager East North East) will introduce the report

 

 (Time – 10 minutes)

Additional documents:

Minutes:

The CC considered a report on the East North East (ENE) Employment and Skills Plan which set out priorities for the ENE area as a whole and for the three specific Community Committee areas. Additionally the report explained the purpose and structure of the ENE Employment and Skills Board.

 

Councillor R Grahame, Inner East CC Champion for Employment, Skills and Welfare introduced the issue and Ms M Anderson presented the report. A copy of the Plan was included at Appendix 1 of the report, highlighting those initiatives ready to deliver within the next 12 months, subject to funding.

 

In considering the report, Members considered the links between commercial development, the planning process and the jobs and skills service to encourage the employment of local residents. Members requested a statistical report be presented in due course containing the number of jobs created through this process across the three wards

RESOLVED -

a)  That the contents of the East North East Employment and Skills Plan (attached as Appendix 1 of the submitted report) and the comments made, be noted for action

b)  To note the updates provided in the submitted report and to request regular updates from the Employment and Skills Board.

 

61.

Wellbeing Report and Budget 2015/16 pdf icon PDF 342 KB

To consider the report of the East North East Area Leader setting out the Inner East Community Committee Wellbeing budget and including details of any new projects for consideration.

 

(Time – 5 minutes)

 

Additional documents:

Minutes:

Andrew Birkbeck, Area Officer, presented information on the Inner East CC budget, including funds still available to spend. The report sought consideration of applications to the Wellbeing Fund and made reference to the recommendations of the Elected Members arising from previous Ward Member briefings on the applications. Members were in receipt of supplementary documents containing comments made at their ward member briefings.

RESOLVED

a)  To note the spend to date and the current balances for the 2014/15 financial year

b)  To note the comments of the Elected Members in respect of the applications received

c)  That the following be agreed in respect of applications to the Wellbeing Revenue Fund 2014/15:

 

Super Saturday, CATCH 

Positive Action for refuges

Counselling Sessions and “The Power of Me” workshops

Bullying Stop – the Power of One

£7,908

DEFERRED to 2015/16

£2,530

 

£1,250

 

d)  That the following be agreed in respect of an application to the 2014/15 Youth Activity Fund:

 

B&RH Mini Breeze Event (Oxton Fields)

£3,800

 

e)  That the following be agreed in respect of applications to the Youth Activity Fund 2015/16:

 

Street Works Soccer Academy (K&S)

Street Works Soccer Academy (G&H)

£13,240

£8,240

 

f)  That the 2015/16 Wellbeing budget, as set out in paragraphs 14 to 18 of the report, be approved

 

g)   That the following "top-slicing" arrangement be agreed in respect of the Wellbeing Budget for 2015/16

 

3x Area Officers

Inner East CCTV 

Community Engagement Budget 

£80,284

£16,000

£3,000

 

62.

Community Comment

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 

A time limit for this session has been set at 10 minutes.

 

Due to the number and nature of queries it will not be possible to provide responses immediately at the meeting. However, Members of the public shall receive a formal response, in writing, after the meeting

 

Minutes:

The Chair noted the opportunity for members of the public to feedback comments on the reports presented during the formal part of the CC meeting. The following issue was raised:

Regent Street development. A query regarding the proposed retail/leisure development and local recruitment was raised. The response that the development was currently being considered through the planning process was noted.

 

63.

Meeting Arrangements 2015/16 pdf icon PDF 319 KB

To consider the report of the City Solicitor on proposed meeting arrangements for Inner East Community Committee for the 2015/16 Municipal Year

 

(Time – 5 minutes)

Minutes:

The City Solicitor submitted a report seeking consideration of meeting dates, times and venues for the 2015/16 Municipal Year. The CC noted a request to alter the proposed March 2016 date from 17th to 24th and having regard to the number of members of the public still in attendance, suggested that winter meetings should start earlier

RESOLVED -

a)  To agree the following schedule of meeting dates and start times in order that they may be included within the Council diary for the 2015/16 Municipal Year (all to be held on Thursdays):

18 June 2015 at 7.00 pm and 17 September 2015 at 7.00 pm

10 December 2015 and 24 March 2016 at an earlier start time to be confirmed

b)  To agree to continue existing venue arrangements to alternate meeting venues between the wards within Inner East CC area and to note that venues will be confirmed at a later date

 

64.

Chairs Closing Remarks

Minutes:

The Chair thanked all present for their attendance and participation in the meeting