Agenda and minutes
Venue: Shine, Harehills Road, Leeds, West Yorkshire LS8 5HS
Contact: Helen Gray 0113 247 4355
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Approximately 40 representatives of the local community, stakeholders and partners attended the meeting
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Confirmation of Appointment of the Chair of the Inner East Community Committee PDF 297 KB To note that Councillor A Khan was appointed Chair of the Inner East Community Committee for the2015/16 municipal year by Annual Council on 21 May 2015. A copy of the report of theCity Solicitor provides further details.
(Report attached) Minutes: The Community Committee noted the report of the City Solicitor which confirmed that Councillor A Khan had been appointed Chair of the Inner East Community Committee (CC)of the 2015/16 Municipal Year RESOLVED – To note Councillor Khan’s appointment as Chair of the Inner East CC for the forthcoming Municipal Year
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Chairs Opening Remarks Minutes: Councillor Khan welcomed all present to the meeting, particularly members of the local community and brief introductions were made. The Chair welcomed Councillor C Dobson as a new Member of the Inner East CC and ward member for Killingbeck and Seacroft. Finally, the CC expressed thanks to former Councillor V Morgan, for her work with the Inner East CC
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Appeals Against Refusal of Inspection of Documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting) Minutes: There were no appeals against the refusal of inspection of documents
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Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:- Minutes: No exempt information was contained within the agenda
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes) Minutes: No formal late items of business were added to the agenda. Members were however in receipt of two supplementary documents relating to the Wellbeing report – which set out recommendations on various applications for funding received arising from ward member’s meetings (minute 14 refers)
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Declarations of Disclosable Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. Minutes: No declarations of disclosable pecuniary interests were made
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Apologies for Absence To receive any apologies for absence Minutes: Apologies for absence were received from Councillor M Ingham
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Open Forum In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair.
No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair Minutes: The following matters were raised under the Open Forum: a) Parks & Countryside matters – several local residents made separate comments on the following: i. East End Park – complemented the appearance of the Park, due to the additional volunteering work and work of P&C staff ii. Roundabouts – upkeep of East End Park roundabouts was commended but further work needed at York Road roundabout iii. Gardening/weeding – noted one comment that gardening/weeding was not to the same standard as previous years.
b) The dates and themes of future meetings were requested to be publicised c) Feedback was requested on the mental health and social isolation discussions held during the workshop held 22nd January and at the meeting held 19th March 2015 d) Tenants representative – a local ward Member introduced four new representatives to the meeting, seeking recognition of their role as spokesperson for their respective localities e) Derelict local sites – comments on the current state of the former Spring Close and Yew Tree public houses were noted f) Residents’ concerns over on-street parking around Richmond Hill school were also reported The CC noted that, where appropriate, all of the matters raised would be referred to the relevant Member advisory group for further discussion and/or taken into consideration during discussion on existing items on the agenda for this meeting, or through discussions during the workshop
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Minutes of the Previous Meeting PDF 110 KB To confirm as a correct record the minutes of the previous meeting held 19th March 2015
(Copy attached) Minutes: RESOLVED – That the minutes of the last meeting held 19th March 2015 be agreed as a correct record
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Matters Arising Minutes: Minute 53c) In response to a previous query about Air Quality Monitoring, the Chair reported that LCC employed an Air Quality Manager and that air quality monitoring was undertaken in the locality near to Ebor Gardens.
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Community Committee Appointments for 2015/16 PDF 348 KB To consider the attached report of the City Solicitor on Community Committee appointments for the 2015/16 Municipal Year, including appointments to outside bodies.
(Report attached) Additional documents: Minutes: The City Solicitor submitted a report providing information on the various appointments which fall within the remit of the Inner East CC. Members were invited to determine appointments for the forthcoming Municipal Year for the following:- - The themed Area Lead Member roles; - The Committee representative on the Corporate Carers’ Group; - Representation upon the Children’s Services Cluster Partnerships; - Those local Outside Bodies to which the Committee are asked to appoint to.
The CC noted the contents of an email received from Councillor Ingham who had not been able to attend the meeting. Additionally, a separate report on the agenda covered the newly reconfigured Housing Advisory Panels. RESOLVED - That the following appointments be confirmed for the 2015/16 Municipal Year:-
(*Children’s Services Lead also to fulfil Corporate Carer role)
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To consider the report of the Director of Environment and Housing on Community Committee appointments to the Housing Advisory Panels relevant to the wards covered by the Inner East Community Committee
(Report attached) Minutes: The Director of Environment and Housing submitted a report seeking two Ward Councillor nominations from the Inner East CC to both the Inner East and Outer East Housing Advisory Panels (HAPs).
The report outlined the recent amendments MADE to the housing service management boundaries to align with Community Committees and other Council Services. Due to the large number of Council homes covered by the Inner East CC (over 11,000 of the city’s total 56,000) the service split the CC area into two separately funded and resourced HAPs - Inner East HAP (for Burmantofts & Richmond Hill and Gipton & Harehills Ward) and Outer East HAP (for Killingbeck & Seacroft Ward). RESOLVED – a) That Councillor R Grahame and Councillor K Maqsood be appointed to the Inner East HAP from the Burmantofts and Richmond Hill and Gipton and Harehills Wards (with Councilor M Ingham to attend as an advisory Member), and; b) That Councillor C Dobson and Councillor B Selby be appointed to the Outer East HAP from the Killingbeck and Seacroft
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Appointment of Co-optees for 2015/16 PDF 303 KB To receive a report from the City Solicitor on the current position in respect of appointment of Co-optees to the Inner East Community Committee for the 2015/16 Municipal Year
(Report attached) Minutes: The City Solicitor submitted a report outlining proposals regarding the appointment of co-optees onto the Inner East CC, seeking confirmation that the CC wished to continue to appoint co-optees to support the work of the CC for the forthcoming year.
The report noted that at this point in the Municipal Year, the local Community Leadership Teams and Forums had not yet met to discuss co-optee nominations. RESOLVED– a) That approval be given to the continuing appointment of co-optees in order to support the work of the Committee and b) to note the intention to bring a further report seeking confirmation of co-optee nominations at the appropriate time.
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To consider the report of the East North East Area Leader setting out the Inner East Community Committee Wellbeing budget and including details of any new projects for consideration.
(Report attached)
Additional documents:
Minutes: The East North East Area Leader submitted a report providing an update on the current position of the capital and revenue budget for the Inner East CC.
Applications for funding, which had previously been reviewed at the relevant ward member meetings, were included in the report for consideration.
Additionally, the CC was in receipt of an amended schedule of applications for Youth funding, which outlined the decisions made under delegated powers, in consultation with ward Members. RESOLVED a) To note the spend to date and current balanced for the 2015/16 financial year; b) That, having considered the submitted project proposals and comments of the Elected Members, the following be agreed in respect of applications to the Wellbeing Fund:
c) To note the following Wellbeing Revenue decisions were taken under delegated powers:
d) To note the decisions taken under delegated powers in respect of applications to the Youth Activity Fund as outlined in the revised schedule to paragraph 31 of the submitted report
e) To note receipt of an additional application to the Wellbeing Youth Activity Fund, and having considered the application the decision be as follows: 1st Cross Gates Brownies £575.00 agreed
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To consider the report of the East North East Area Leader setting out proposals to consider for the proposed approach of the Inner East Community Committee for the 2015/16 Municipal Year
(Report attached) Minutes: The East North East Area Leader submitted a report setting out proposals to consider for the proposed approach of the Inner East CC for the 2015/16 Municipal Year.
The report outlined staffing matters and the following key matters were discussed: Priorities and outputs – noted the need for an identified mechanism to drive forward priorities and achieve measurable outputs and the proposal to establish a cross ward Working Party to explore options and best practice for how the CC can achieve this aim. Neighbourhood Improvement Board (NIB) – noted the establishment of an Inner East NIB could, along with the locally developed Neighbourhood Improvement Plans (NIPs), be the driver for progress against the CCs identified priorities. Community Centres – Noted implementation of a new three point pricing policy for community centres for new bookings on 1st May 2015 which set prices at commercial and community rates and allows Community Committees to agree free lettings in their community centres. The CC noted a request for clarification, and agreed that it was timely for the existing Inner East CC free let policy to be reviewed. RESOLVED - a) That the contents of the report comments made be noted. b) That approval be given to the formation of a cross Ward working group to explore options of how best to achieve progress against Community Committee priorities. c) That the process for deciding upon Community Centre lets in light of the new arrangements as approved by the council’s Executive Board be approved d) That a review of the existing Inner East CC free letting and charging policy be undertaken, with a report to be presented in due course with proposals for approval
Following consideration of this item, the Chair reported that Andy Birkbeck, Area Officer for Inner East CC had accepted a new role within the ENE Area Management Team, and that this would be his last meeting of Inner East CC. Councillor Khan led Members in expressing thanks for Andy’s work supporting the CC. Councillor Khan then welcomed Neil Young to the meeting as he would assume the role of Inner East CC Area Officer
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Derelict and Nuisance Sites Programme Update PDF 302 KB To consider the report of the East North East Area Leader on derelict and nuisance sites within the Inner East Community Committee area
(Report attached) Additional documents: Minutes: The CC considered the report of the ENE Area Leader which provided background to the derelict and nuisance property programme established in 2011 and detailed the action taken and planned to address derelict and nuisance sites and bring about environmental improvements.
Clare Wiggins, Area Improvement Manager, ENE Area Management Team, presented the report highlighting that of the 74 identified sites, 32 lay within the ENE area management area. Additionally, although the programme was flexible, the initial focus would be on major sites.
Comments from local residents identifying sites would be welcomed during the workshop to follow the formal meeting bearing in mind the criteria for designating “derelict and nuisance” sites contained within the report at appendix 1.
The CC requested a schedule of sites on a ward basis, noting that the list required constant review. A comment that sites should be identified and prioritised along the east Leeds corridor into the city was noted RESOLVED a) To note the progress made and discussions on the matter b) To request that the Inner East CC Environmental Sub Group perform a monitoring role in the matter of derelict and nuisance sites within the Inner East CC area c) To note the request that Members be provided with a list of derelict and nuisance sites within their wards
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Parks and Countryside Area Delegation for Inner East PDF 175 KB To consider the report of the Director of Environment and Housing providing an update on the Parks and Countryside Service, specific to the Inner East Community Committee area
Councillor G Hyde, Inner East Community Lead Member for Environmental Services and Simon Frosdick, LCC Environment and Housing, will introduce the report
(Report attached) Minutes: The CC considered the report of the Director of Environment and Housing which provided an update on the Parks and Countryside Service, specific to the Inner East CC area
Councillor G Hyde, Inner East Community Lead Member for Environmental Services introduced the report highlighting the importance of partnership working, community involvement and residents own responsibilities. Simon Frosdick, LCC Environment and Housing, presented the detail of the report highlighting the new role of the CC in being able to influence resource priorities and investment. During discussions, the following key matters were raised: · Capital investment and the use of Section 106/Community Infrastructure Levy funds · Prioritising future resources with input from the Inner East CC environment advisory group · The level of residents’ volunteering which supports the work done by the Service · Community Parks and Leeds Quality Park Standard, identifying work for the environment advisory group to undertake to identify appropriate sites to be designated as “community parks’ RESOLVED - To work with Parks & Countryside officers to determine future resource priorities based on data from the parks asset register
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Environmental Services - Service Agreement for 2015/16 PDF 83 KB To consider the report of the Director of Environment and Housing setting out the Service Level Agreement for the Environmental Service Team operating within the Inner East Community Committee area for the 2015/16 Municipal Year
Councillor G Hyde, Inner East Community Lead Member for Environmental Services and John Woolmer, East North East Locality Manager, will introduce the report
(Report attached) Additional documents: Minutes: The Director of Environment and Housing submitted a report presenting the new Environmental Service Level Agreement (SLA) between the Inner East CC and the Environmental Action Service to help maintain clean and tidy neighbourhoods across the Inner East area during 2015/16.
Councillor G Hyde, Inner East Community Lead Member for Environmental Services introduced the report, again highlighting the importance of partnership working, community involvement and residents own responsibilities.
John Woolmer, East North East Locality Manager, highlighted the changes and responsibilities in the new SLA including the ‘plan on a page’ approach to each of the 5 priority neighbourhoods within Inner East CC area. Draft “plans” were presented at the meeting for consideration and discussion by the workshop following the formal meeting
The report sought approval of the Service Level Agreement and the further development of the “plan on a page” approach for each ward through liaison with Ward Members. RESOLVED a) To approve the attached Service Level Agreement for the 2015/16 municipal year; b) To delegate the responsibility to oversee the delivery of the Agreement and the associated “plans on a page” to the Environmental Sub Group, with input through ward member meetings. c) To note that the workshop following this meeting will also concentrate on “plan on a page” for the localities
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Future Meeting dates To note the date and time of future meetings of the Inner East Community Committee as: 17th September 2015 at 7.00 pm 10th December 2015 at 6.00 pm 24th March 2016 at 6.00 pm
Minutes: RESOLVED – To note the date and times of future meetings said: Thursday 17th September 2015 at 6.00 pm Thursday 10th December 2015 at 6.00 pm Thursday 24th March 2016 at 6.00 pm.
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At the conclusion of the formal Community Committee meeting, the Chair advised that an informal workshop session would now take place where members of the community, relevant Council officers and Committee Members, would have the opportunity to discuss the topic of 'the place where I live' which would inform the work of the CC and its' priorities for the forthcoming year.
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