Agenda and minutes

The Chair welcomed all present to the meeting and brief introductions were made.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

The agenda contained no exempt information

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

No formal late items of business were added to the agenda, however a schedule which contained a précis of the Wellbeing grant applications (minute 47 refers) was tabled at the meeting

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

No declarations of disclosable interests were made

To receive any apologies for absence

Apologies for absence were received from Councillors Ingham and Maqsood and from Mr P Rone, Burmantofts & Richmond Hill Community Leadership Team.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

The following matters were raised under the Open Forum:

a)  Chapel FM – Mr A Sinclair gave a brief presentation on the success of the Chapel FM community and arts centre, Seacroft, as a thankyou for the feasibility funding provided by the Inner East Community Committee (CC) in 2009. He reported on a successful Lottery bid which would enable the Centre to continue providing services, amenities and facilities for the next three years. Two service users, Zoe and Emily, also provided their individual experience of the centre. A copy of the Chapel FM annual report was tabled at the meeting.

b)  Neighbourhood Improvement Boards (NIB’s) – Consideration of co-optees and/or strategic partners joining the NIBs was requested. The Area Leader responded that the CC had made a commitment to the NIB structure, with a view to establishing Neighbourhood Partnership working first to identify key neighbourhoods and bring partners together. That work had now commenced and assurance was given that appropriate NIB membership would be sought.

c)  Consultation – Clarity was sought on how the results of consultations undertaken for the CC were reported back.

d)  Thematic Groups – Consideration was requested of whether thematic working groups, similar to those established by Community Leadership Teams, would be an appropriate approach across East Leeds to tackle specific issues

e)  “One Big Consultation” – A suggestion was received for one overarching consultation to be held with local residents and community groups on one of the city’s priorities was noted – with the theme of “how to make Leeds the best city to live in”

The CC noted that, where appropriate, all of the matters raised would be referred to the relevant Member advisory group for further discussion and/or LCC Department

To confirm as a correct record the minutes of the previous meeting held 17^th September 2015

RESOLVED – That, subject to an amendment to minute 31 to refer to “a review of health and wellbeing provision being discussed at the next Burmantofts & Richmond Hill partnership meeting” (and not a Health and Wellbeing Board partnership), the minutes of the previous meeting held 17th September 2015 be agreed as a correct record

To note any matters arising from the minutes

There were no matters arising

In accordance with Community Committee Procedure Rules 4.10 to 4.15 (Deputations), the Inner East Community Committee is invited to receive a Deputation in respect of the future of The Green Residential Care Home and Day Centre, Seacroft.

In line with the Procedure Rules a deputation shall consist of at least 2 but no more than 5 people, and shall not be more than 5 minutes in duration.

In accordance with Community Committee Procedure Rules, Inner East Community Committee accepted one formal Deputation to be heard at the meeting. Mrs L Cannon addressed the meeting on a Deputation relating to “The Green Residential and Day Care Centre, Seacroft” and also on the LCC service review “Delivering the Better Lives Strategy”.

The Chair thanked Mrs Cannon on behalf of the Committee for her presentation on behalf of residents and families of The Green.

RESOLVED -

a)  That the contents of the Deputation be noted

b)  That the matter be referred to the Director of Adult Social Services as the appropriate officer for consideration and to the Executive Member for Health, Wellbeing and Adults for information.

c)  To note the Committees' support for a direct response from the relevant officers to the Group

To consider the report of the City Solicitor seeking approval of co-optees to the Inner East Community Committee for the remainder of the 2015/16 Municipal Year

The City Solicitor submitted a report on the progress made in seeking nominees to the co-optee vacancies on the Inner East CC for the remainder of the 2014/15 Municipal Year. Two nominations had been received from the Burmantofts and Richmond Hill Community Leadership Team (CLT) and it was noted that further work would be undertaken to seek a nominee from the Killingbeck and Seacroft CLT.

RESOLVED

a)  To approve the appointment of Sue Lynch and Phil Rone as co-optees for the Burmantofts & Richmond Hill CLT for the remainder of the 2014/15 Municipal Year in order to support the work of the Committee

b)  To note the ongoing work to secure nominees to the remaining co-optee vacancies

To consider the report of the City Solicitor seeking approval to alter the current representation of the Inner East Community Committee on the Inner East Children’s Services Cluster partnership

Members considered a report on proposals to amend the current representation on the Inner East Children's Services Cluster Partnership in order for both the Children's Services Community Committee Champions to be appointed to their local Cluster Partnership. Councillors C Dobson and M Ingham currently fulfilled that role.

Appendix 1 of the report set out the current Cluster appointments agreed in June 2015. The CC noted that Councillor Khan had offered to step down as a representative on the Inner East Cluster in order for Councillor Ingham to take up that role.

RESOLVED - That approval be given to amend the Inner East CC appointments to the Children's Services Cluster Partnerships so that the Children's Services Community Committee Champions are appointed to their local Cluster Partnerships:

Inner East Cluster - Councillor M Ingham & R Harington

Seacroft & Manston - Councillor C Dobson (no change)

To consider the report of the East North East Area Leader which provides an update on the work programme of the Inner East Community Committee

Neil Young, Area Officer, presented an update report on the Inner East CC work programme, its recent successes and current challenges. The report outlined the work undertaken following previous workshops and through the Committee’s sub groups and with local partners. A copy of the Community Committee Performance Management Framework was included at Appendix A. Additionally, the report outlined community events held since the last meeting, ward issues and an update on communications/social media

The following issues were discussed:

·  Development of the Neighbourhood Improvement Partnerships, including an update on a recent explorative meeting in Burmantofts and Richmond Hill

·  Social Isolation – Councillor Harington gave an update on work done since the January 2015 workshop, seeking support and comments on proposals coming forward from each ward to tackle social isolation with the aim of seeking funding for the three identified projects at a future meeting

The Committee noted questions from the public in respect of sustainability of the projects and future funding; and whether existing community groups could lend support to new groups

Additionally, one Member commented that the theme of “young people and communication” – the topic of a previous workshop where the CC had aimed to instigate actions to assist young people in East Leeds – had not been revisited. It was agreed that a report on the actions taken since the October 2014 workshop held would be presented to the next meeting

RESOLVED –

a)  That Members note the contents of the report be noted and the comments made by Members be noted for action where appropriate

b)  That a report be presented to the next Inner East CC meeting on the outcomes and actions taken since the October 2014 workshop on the theme of young people and communication

To consider the report of the East North East Area Leader which provides an update on the Inner East Community Committee Wellbeing Budget and details of new projects for consideration

The East North East Area Leader submitted a report providing an update on the current position of the capital and revenue budget for the Inner East CC.

A schedule providing an overview of the applications and the recommendations of the Members’ Wellbeing advisory sub group was tabled at the meeting

RESOLVED -

a)  To note the spend to date and the current balances for the 2015/16 financial year as detailed in Appendix 1 of the report

a)  That, having considered the submitted project proposals and comments of Elected Members, the following be agreed in respect of applications to the Wellbeing Fund:

Project  Amount granted

Digital Passport  £7,922.00

I-Smile Café  £1,000.00

Tea-time Club   £2,000.00

c) That having considered the submitted project proposals and comments of Elected Members, the following be agreed in respect of applications to the Youth Activity Fund

Project  Amount Granted

Street Work Soccer Academy  £4,900.00

To consider the report of the Head of Communities and Partnerships summarising the East North East Employment & Skills Plan outcomes for 2014/15 and setting out the revised structure of the Plan 2015/16 based on local employment and skills intelligence

Councillor R Grahame, Community Committee Champion for Employment & Skills, introduced an update report on the work of the ENE Employment & Skills Board in 2014/15. The report also set out the revised structure of the ENE Employment & Skills Board and Plan for 2015/16.

Michelle Anderson, LCC Children's Services, Employment & Skills Projects and Programmes, attended the meeting and gave a detailed presentation on the contents of the report, the work undertaken by the Employment & Skills Board so far and the background to the revised future priorities. Keri Evans and Jane Hopkins also attended the meeting. Key issues included:

·  The Boards’ future focus on identifying quality, realistic and deliverable priorities resulting in a greater impact

·  A future priority to maximise the number of local employers in the ENE area developing apprenticeships and routes into employment to support young people

·  The funding opportunities from the European Structural Investment Fund aimed at employment & skills and the need for the Board to align its priorities in order to maximise that funding

·  The impact of Adult Skills funding changes from grant aid to loans, particularly on Third Sector providers

·  Recognition of the role of Community Hubs which provide access to employability skills

The CC discussed the following:

Access to apprenticeship schemes – The CC noted a comment in respect of the perceived difficulties of young Inner East residents gaining access apprenticeship schemes, the differing wage offers between providers and the entry level requirements into schemes.

The CC requested a further report to a future meeting on this specific issue which would allow the CC to consider the barriers to apprenticeships, how these could be challenged with support from the CC and what flexibilities were available to scheme providers

Additionally the CC requested city-wide mapping information on where apprenticeship schemes were available

NEETS – young people not in education, employment or training – Comments seeking information on what was being done to address the number of NEETs in the Inner East area were noted

Opportunities – Information was requested on how Inner East residents accessed the opportunities offered through the development of the city centre, which partners worked with LCC to secure those opportunities and ward statistics to be provided reviewing previous year’s results

RESOLVED –

a)  To note the content of the report and agree to receive an annual update from the Employment and Skills Board

b)  That the comments made by Members be noted for action

To consider the report of the Inner East Community Hub Manager outlining the Community Hub model  and providing an update with specific reference to the Inner East area. The report will support discussions during the informal workshop to be held at the conclusion of the formal business meeting

Josette Ward, the Inner East Community Hub Manager, presented a report providing an update on the development of the Community Hub model with specific reference to the Inner East Locality. The report detailed the services and initiatives being delivered in the city and at the Compton Centre and also noted the challenges faced by service providers

The following issues were highlighted:

·  The success of the Compton Centres’ first year of operation as a Hub and base for delivery of combined services

·  Growing customer numbers and impact on space available

·  Partnership with the Third Sector to deliver jobs & skills and support to the local community

·  Future plans to develop provision through the introduction of a “Mobile Hub” to take services into the community and alleviate the pressure on the main Hub centres

The following comments were made in respect of future services:

·  Whether School Admission appeals could be held at the Compton Centre for parents appealing for places in local schools. Members noted the response that consideration was being given to the practicalities of holding appeal hearings in the localities

·  Whether the Compton Centre would have capacity to facilitate more services, noting that the Centre is often booked to capacity. Members noted the response that access and usage of the Centre were currently under review

It was noted that a workshop would follow the formal CC meeting to facilitate discussions between local Members, residents, officers, stakeholders and partners on the services and future provision at the Compton Centre with the aim of informing the development of services offered at the Centre

RESOLVED -

a)  To note the content of the report

b)  To note the success to date of the implementation of the Community Hub Model at the Compton Centre

c)  To note the challenges faced by staff and services at the Compton Centre and note the comments made seeking to address those challenges

d)  That the comments made by the Committee in respect of additional services that could be delivered from the Community Hubs and other ‘pop up’ locations in the area be noted.

e)  To note that a facilitated workshop will take place following the formal meeting to capture ideas to take forward.

To note the date of the next meeting as Thursday 24^th March 2016. (The start time and venue to be confirmed)

RESOLVED - To note the date of the next meeting as Thursday 24th March 2015. The start time and venue to be confirmed