Agenda and minutes

Venue: Dame Fanny Waterman Community Centre, Coldcotes Grove, Leeds LS9 6QJ

Contact: Helen Gray 0113 247 4355 

Items
No. Item

52.

Chairs Opening Remarks

Minutes:

The Chair welcomed all present to the meeting and brief introductions were made

 

53.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Councillors Harington, A Hussain; Ingham and Maqsood; and from Sue Lynch (Co-optee) and Jane Maxwell (Area Leader).

 

54.

Status of the Meeting

Minutes:

Having noted the apologies received from Councillors, the Committee was advised that the meeting was inquorate – as the Gipton and Harehills ward was not represented. It was noted that any decisions reached would be recorded as recommendations to be ratified by the next formal meeting or implemented via the delegated decision process.

 

55.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents

 

56.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

The agenda contained no exempt information

 

57.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

No formal late items of business were added to the agenda however Members were in receipt of a schedule containing a précis of the Wellbeing grant applications for ease of reference (minute 63 refers).

 

58.

Declarations of Disclosable Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

Minutes:

No declarations of disclosable pecuniary interests were made

 

59.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may only be extended at the discretion of the Chair.

 

No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

No matters were raised under the Open Forum.

 

60.

Minutes of the Previous Meeting pdf icon PDF 85 KB

To confirm as a correct record the minutes of the previous meeting held 10th December 2015

Minutes:

RECOMMENDATION – That the minutes of the meeting held 10th December 2015 be agreed as a correct record

 

61.

Matters Arising

To note any matters arising from the minutes

Minutes:

Minute 44 Deputation The Green, Seacroft – The Area Officer reported that he had received assurance that the matters raised in the Deputation had been included within recent consultation on the Delivering Better Lives Strategy undertaken by Adult Social Care.

Minute 49 Employment & Skills – Councillor Grahame tabled information on a scheme recently introduced by the West Yorkshire Passenger Transport Authority to offer reduced for young people

 

62.

Dates, Time and Venues of Future Meetings pdf icon PDF 319 KB

To consider the report of the City Solicitor containing a proposed schedule of meetings for the 2016/17 Municipal Year

Minutes:

Having considered a report seeking consideration of meeting dates, times and venues for the 2015/16 Municipal Year, the Community Committee (CC)

RECOMMENDATION

a)  To agree the following schedule of meeting dates and start times in order that they may be included within the Council diary for the 2016/17 Municipal Year (all to be held on Thursdays):

16th June 2016 at 6.00pm

8th September 2016 at 6.00pm

15th December 2016 at 6.00pm

23rd March 2017 at 6.00 pm

b)  To agree to continue existing venue arrangements – to alternate meeting venues between the wards within the Inner East CC area – and to note that venues will be confirmed at a later date

 

 

63.

Wellbeing Report and Budget for 2016/17 pdf icon PDF 96 KB

To consider the report of the East North East Area Leader which provides details of the Inner East Community Committee budget and details of new projects for consideration

 

Additional documents:

Minutes:

Neil Young, Area Officer, presented a report on the Inner East CC Wellbeing budget, including an update on the current position of the revenue and capital budgets and details of the £268,950.00 budget allocation for 2016/17 which included both Wellbeing budget and Youth Activity Funding and the likely carry-over of Wellbeing funding from the current year, subject to scheme slippage.

 

Additionally, the report also detailed three new applications for wellbeing funding from the 2015/16 budget and set out the top-slicing arrangements for the Area-wide Wellbeing Budget for consideration

 

A schedule providing an overview of the applications and the recommendations of the Members’ Wellbeing advisory sub group was tabled at the meeting for ease of reference.

RECOMMENDATION

a)  To note the Wellbeing spend to date and current balances for the 2015/16 financial year, as detailed in Appendices 1 and 2 of the submitted report

 

b)  That having considered the submitted project proposals and the comments of Elected Members the following be supported in respect of applications to the Wellbeing Fund 2015/16

Project

Community Voices

The “Up Our Street” Project

Stoney Rock Lane Knee Rail

Amount granted

£5,000.00

£3,754.00

£3,500.00

 

 

c)  To note the following decision taken by delegated authority in respect of Capital Wellbeing monies:

Project

CATCH Building refurbishment

Amount granted

£5,000.00

 

 

d)  That support be given for the proposed Wellbeing budget allocation for 2016/17 as set out in sheet 2 of the submitted report

 

e)  That support be given to the Inner East CC priorities as detailed in section 20 of the submitted report:

·  Projects that seek to promote diversity, encourage community cohesion and address language barriers

·  Projects that seek to tackle issues associated with child poverty

·  Projects that seek to get residents into employment, training, volunteering opportunities or learn new skills

·  Projects that seek to address both physical and mental health issues that affect residents in Inner East Leeds

·  Projects that seek to improve the environment for local residents

·  Projects that seek to reduce levels of domestic violence in Inner East Leeds

f)  That having considered the submitted project proposals and the comments of Elected Members the following be supported in respect of application to the Wellbeing Fund 2016/17

Project

Staffing neighbourhood improvement activity

Inner East CCTV for 2016/17

Inner East Community Engagement budget

Amount granted

£81,000.00

£16,000.00

£3,000.00

 

g)  To note that final approval of the funding matters supported in b) and f) above will be dealt with through the officer delegated decision process

64.

Environmental Service Delegation - 2016/17 pdf icon PDF 16 MB

To consider the report of the Chief Officer, Environmental Action Service, seeking the views of the Community Committee on the focus for the East North East Locality Team for the 2016/17 municipal year within the Inner East area

Minutes:

Councillor G Hyde, Inner East CC Environment Champion, introduced a report on proposals to refresh the Environmental Service Delegation for 2016/17. Councillor Hyde noted the success of the Environmental Action Service Locality Team during 2015/16 and highlighted the new “where you live” environmental education scheme being piloted in Harehills.

 

John Woolmer, ENE Locality Manager, presented the report and provided an overview of the success of the Team and the new functions acquired during 2015/16. Members noted the request for their views on the issues they would like the Locality Team to focus on during 2016/17 in order to inform the update of the existing Service Agreement. The revised Agreement would then be considered by the Environmental advisory Sub Group and presented to the first committee meeting of the municipal year.

 

(Councillor Selby joined the meeting at this point)

 

During discussions, the CC considered the following:

·  The success of the zonal operational working model which includes a team exclusively covering the three Inner North East wards

·  The success of the household bulky waste collection service and the reduction in the number of complaints about that service

·  The success of partnership working, with WYP to address environmental crime, with Housing Management Leeds to address council housing stock issues and with Parks & Countryside

·  The work to increase recycling rates; with an incentive scheme being drawn up

·  Recognition of the difficulties of bulky waste collection from multi storey flats, the concerns over fire risks caused by discarded items in stairwells and the need to educate residents of their responsibilities in terms of waste. The CC noted a pilot scheme for bulky waste collection by Housing Management was being undertaken in the Lincoln Green area.

 

Finally, the report included a request to consider two new areas of work for inclusion within the 2016/17 Environmental Service Agreement in respect of:

·  How the Council will work to support and ensure its’ tenants contribute to the effective management of household waste, and

·  How the EAS Team can work with the CC to identify practical opportunities to work with the community/residents to improve recycling and re-use rates to help reduce landfill costs, including how that can be meaningfully measured.

RECOMMENDATION -

a)  To note the content of the report, including the new  ...  view the full minutes text for item 64.

65.

Community Committee Update Report pdf icon PDF 97 KB

To consider the report of the East North East Area Leader which provides an update on the work programme of the Inner East Community Committee, it’s most recent success and challenges. The report also provides a brief introduction to a presentation from West Yorkshire Police on new ways of working.

Additional documents:

Minutes:

Neil Young, Area Officer, presented an update report on the Inner East CC work programme, its recent successes and current challenges. The report outlined the work undertaken following previous workshops, through the Committee’s sub groups and with local partners. A copy of the Community Committee Performance Management Framework was included at Appendix A. The report also outlined community events held since the last meeting, ward issues and an update on communications/social media

 

Additionally it was reported that the initial Inner East bid to the Community Led Local Development Fund had been successful, so work on the final bid would commence shortly with ward Members.

 

The report also provided an introduction to a presentation from West Yorkshire Police on the new Policing delivery model. 

 

Councillor B Selby, Inner East CC Champion for community safety introduced that element of the report, noting the new locality based operating model commenced on 15th February 2016. Councillor Selby reported that the inner east area would retain the same number of PCSO’s, with discussions due at Council on future council funding for PCSO’s.

 

Superintendent L Atkinson, Chief Inspector Ian Croft, Sergeant Jon McNiff and Sergeant Lucy Leadbeater attended the meeting to present the new ways of working model for the Inner East area.

 

Sgt McNiff spoke in detail on the following:

  • Leeds District Mission Statement
  • The District Structure Overview, with an outline of the resources available - including the Neighbourhood Team; the Crime Team; the Ops Team and the Partnerships Team
  • An explanation of the role Neighbourhood Sergeants and their supervisory responsibilities was provided, along with an overview of the specific role and responsibilities of Neighbourhood Ward Officers and PCSO’s
  • In terms of resources available, there would be much quicker response times to day to day incidents, and closer working relationships with local ward Councillors and partners

 

During discussions, the following issues were considered:

-  Incidents of environmental crime and reporting procedures

-  Social issues, and the need to educate in order to prevent crime

-  Recognition of the need to retain ward managers with their extensive local knowledge and understanding

-  The involvement of ward managers in the Community Leadership Teams in the Inner East area

-  The use of CCTV in the locality and the different roles of Leedswatch and West Yorkshire Police in their use

-  The role and future of PACT meetings

 

Additionally, the CC received assurance that as police activity was driven by crime patterns, extensive mapping had been undertaken to ensure that cross ward boundary working was undertaken by officers.

RECOMMENDATIONS

a)  That the contents of the report and the comments made during discussions be noted.

b)  That the contents of the presentation made by West Yorkshire Police on the new Policing model for local service delivery be noted.

 

66.

Progress Report on Work to Engage Young People in Inner East Leeds pdf icon PDF 90 KB

To consider the report of the East North East Area Leader providing an update on the work undertaken to engage children and young people in positive activities on Inner East Leeds City Council

Minutes:

Further to minute 15 of the meeting held 9th October 2014, Councillor C Dobson, one of the Inner East CC Champions for Children and Young People, introduced the report of the ENE Area Leader providing an update on work undertaken to engage children and young people in positive activities in the locality.

 

Councillor Dobson reported that not all the objectives arising from the October meeting had been met; however she emphasised the positive steps since taken in particular:

·  more young people now felt more engaged

·  A variety of activities were now available

·  The Champions now had a better understanding of how young people wished to be contacted

·  The role of the Champion was much clearer, with greater involvement of Children's Services and relevant partners

·  The coming year would see the Champion facilitating engagement with schools

In conclusion, Councillor Dobson thanked Councillor Ingham in her absence for her work with young people and commended the volume and quality of work undertaken by both the Champions and the Communities Team on this issue

RECOMMENDATIONS

a)  That the responsibility for considering applications for Youth Activity Funding/Wellbeing for children and young people be delegated to a Children and Young People’s advisory subgroup composed of elected Members from each ward, the Community Champion for Children and Young People, elected Members on the Cluster Partnerships, the Inner East CC Chair and staff from the Communities Team (ENE)

b)  That the Community Committee Champion for Children and Young People and elected Members on the Cluster Partnerships will help facilitate access for the Community Youth Engagement Team to primary and secondary schools in the area so they can conduct meaningful engagement with pupils about provision

c)  That Communities Team will work with Breeze to develop an Instagram-compatible platform for young people in Inner East to share their experiences of activities they have taken part in

d)  In addition to the consideration of relevant Youth Activity Funding/Wellbeing funding applications, the CC supported the role of the Children and Young People advisory sub group in establishing a coherent strategy and encouraging collaborative working. Terms of Reference for this group to be established by the Area Officer.

 

67.

Children's Physical Activity pdf icon PDF 66 KB

To consider the report of the Consultant in Public Health on the issue of children’s physical activity in the locality

 

Additional documents:

Minutes:

Debra Lowe, of the Public Health Children and Families Team, presented a report in support of discussions on the issue of children's physical inactivity and how this could be addressed in Inner East Leeds to help all children be active and healthy.

 

This issue had been intended to be the subject of an informal workshop with Members, partners and local residents taking part, however due to the late hour, the meeting agreed to receive a presentation, followed by question and answer session. The following key issues were highlighted:

·  One third of Leeds children were reported to be overweight, with huge implications for their later life

·  One hour per day physical activity was recommended for children

 

The CC noted the suggestion that this issue should be referred to the Children and Young People advisory sub group, once established, for further consideration with the involvement of relevant partners

RECOMMENDATIONS

a)  To note the contents of the report, submitted as the basis for discussion in the informal workshop/presentation after the meeting, where the Community Committee would consider actions that can be taken at a locality level to support children and families to be more active

b)  To note the intention to refer the issues raised during the presentation to the Children and Young People advisory sub group, once established, for further consideration with the involvement of partners

 

68.

Community Comment

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 

 A time limit for this session has been set at 10 minutes.

 

Due to the number and nature of comments it will not be possible to provide responses immediately at the meeting; however, members of the public shall receive a formal response within 14 working days.

 

If the Community Committee runs out of time, comments and feedback on the reports may be submitted in writing at the meeting or by email (contact details on agenda front sheet)

 

Minutes:

The following matters were raised by Members of the public in relation to the formal Committee reports:

·  The historical approach to refuse/bulky waste collection.

·  The need to identify play spaces for children and young residents of high rise flats in order to promote community cohesion, physical activity

·  A request for a report back on how consultations undertaken for the CC  were reported back

·  A request for a report back on the District Heating Scheme

 

Where possible, officers provided direct responses at the meeting. The CC noted the issues raised and, for those matters where a response was not given at the meeting, noted that members of the public could expect to receive a formal response in due course.

 

At the conclusion of formal business, the CC received a presentation on the theme of children's physical activity and related issues in the Inner East Leeds area.