Agenda, decisions and minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection fo documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items submitted to the agenda for consideration. However supplementary information was circulated at the meeting with regards to Agenda Item 10 (Minute No.102 refers) in the form of Appendices 1  - 4.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

There were no declarations of interest made.

To receive any apologies for absence.

There were no late items submitted to the agenda for consideration. However supplementary information was circulated at the meeting with regards to Agenda Item 10 (Minute No.102 refers) in the form of Appendices 1  - 4.

To confirm as a correct record the minutes of the meeting held on 21 March 2012.

The minutes of the meeting of the South Inner Area Committee were approved as a correct record subject to an amendment to Minute 85. LDF Core Strategy – Publication Document where it was requested that the following wording replace the first bullet point; “ That no property of less than 120sq Metres of ground space be divided into flats.”

The Chief Executive, Tom Riordan, updated the Committee  on the latest developments with regards to the construction of a southern entrance to Leeds Railway Station and confirmed that all Members views have been fed back to the authorities with responsibility for driving this project forward.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

(10 mins discussion)

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.

Concerns were raised about the number of horses grazing on public land in and around Beeston. A call had been logged about this previously and the Chief Executive of Aire Valley Homes Leedsagreed to follow this matter up.

A local resident raised concerns with Councillors about the poor state of the park by Lady Pitt Lane allotments, Councillor Ogilvie agreed to report this issue to the Parks and Countryside service.

At this point in the discussion Chief Executive, Tom Riordan, sought the views of Councillors and members of the public present on the devolution of powers to the Area Committee in relation to some environmental services. Following a short discussion it was generally agreed that the delegation had been a positive development and brought improvements to the service.

To receive a report of the Chief Officer (Democratic and Central Services) explaining the arrangements for the annual election of Chairs for Area Committees and that in line with this process, to recommend that the Area Committee elect a Chair for the 2012/2013 municipal year.

(Council Function)

The Chief Officer (Democratic and Central Services) submitted a report on the election of Area Committee Chair for the 2012/13 municipal year.

Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 refers).

It was reported that one nomination had been received for Area Committee Chair on behalf of Councillor A Gabriel.

RESOLVED-

a)  That the contents of the report and appendices be noted; and

b)  That Councillor A Gabriel be elected as Chair for the 2012/2013 Municipal Year.

To receive a report of the Assistant Chief Executive (Planning Policy and Improvement) updating Members on both the capital and revenue elements of the Area Committee’s wellbeing budget, advising Members of the small grants approved since the last meeting and inviting Members to determine the capital and revenue proposals detailed within the report.

(Executive Function)

RESOLVED –

(a)  That the contents of the submitted report be noted;

(b)  That the position of the Wellbeing Budget, as set out at paragraph 3.0 of the submitted report be noted;

(c)  That the ring fencing arrangements, as proposed within paragraph 3.3 of the submitted report be approved, outlined specifically between paragraph 3.3.1 – 3.3.13. Further it was agreed that the below two applications be deferred to the Children & Young People’s Working Group to allow officers to undertake further scrutiny of funding bids;

·  St Lukes Cares – HIT Base (£12,500/£15,250 (Revenue)) all three wards; and

·  Hamara Healthy Living Centre  - Enhancing Learning and employability skills (£12,370 (Revenue)) all three wards (£4,123 each ward).

(d)  That the Wellbeing revenue projects, which have previously been agreed by the Area Committee, as listed within Appendix 1 to the submitted report;

(e)  That the following be agreed in respect of Wellbeing funding allocations, as detailed within paragraph 4.0of the submitted report: -

(f)  That the current position, in respect of Small Grant allocation, as detailed at paragraph 5.0 of the submitted report, be noted.

The Area Officer presented a report of the Assistant Chief Executive (Customer Access and Performance). The report sought to provide:

1.  Confirmation of the 2010/11 carry forward figure and 2011/12 revenue allocation.

2.  Confirmation of the 2012/13 revenue allocation and the 2011/12 carry forward figure.

3.  An update on both the revenue and capital elements of the Well being budget.

4.  Details of revenue funding for consideration and approval

5.  Details of revenue projects agreed to date (as shown at Appendix 1 to the report)

6.  Members are also asked to note the current position of the Small Grants Budget

RESOLVED –

(a)  That the contents of the submitted report be noted;

(b)  That the position of the Wellbeing Budget, as set out at paragraph 3.0 of the submitted report be noted;

(c)  That the ring fencing arrangements, as proposed within paragraph 3.3 of the submitted report be approved, outlined specifically between paragraph 3.3.1 – 3.3.13. Further it was agreed that the below two applications be deferred to the Children & Young People’s Working group to allow officers to undertake further scrutiny of funding bids;

·  St Lukes Cares – HIT Base (£12,500/£15,250 (Revenue)) all three wards; and

·  Hamara Healthy Living Centre  - Enhancing Learning and employability skills (£12,370 (Revenue)) all three wards (£4,123 each ward).

(d)  That the Wellbeing revenue projects, which have previously been agreed by the Area Committee, as listed within Appendix 1 to the submitted report;

(e)  That the following be agreed in respect of Wellbeing funding allocations, as detailed within paragraph 4.0 of the submitted report: -

(f)  That the current position, in respect of Small Grant allocation, as detailed at paragraph 5.0 of the submitted report, be noted.

To consider a report form the South East Area Leader detailing work by the Area Management Team on key priorities in the inner south area of Leeds since the last Area Committee meeting.

(Executive Function)

RESOLVED – That the contents of the submitted report be noted.

The Area Leader submitted a report which provided brief details of the range of activities with which the Area Support Team are engaged based on the Area Committee Business Plan priorities, that are not addressed in greater detail elsewhere on this agenda. It provided opportunities for further questioning or the opportunity to request a more detailed report on a particular issue.

At this point the Chief Executive – Tom Riordan agreed to involve Members with the progress of Beeston Hobeck PFI scheme.

RESOLVED – That the contents of the submitted report be noted.

Wednesday, 20th June 2012 6.30PM, Belle Isle Family Centre.

Wednesday, 20^th June 2012 6.30pm, Belle Isle Family Centre.