Agenda and minutes

Venue: Memorial Hall, St Andrew's Roundhay, Shaftesbury Avenue, Leeds LS8 1DS

Items
No. Item

1.

Chairs Opening Remarks

Minutes:

The Chair welcomed all present to this, the first meeting of the new Inner North East Community Committee. Brief introductions were made and the Chair provided a resume of the new meeting procedure to members of the public in attendance.

 

2.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

No formal late items of business were added to the agenda however Members were in receipt of an additional document in relation to agenda item 8 “Wellbeing Fund”. A revised appendix was tabled at the meeting.

 

3.

Declarations of Disclosable Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct

Minutes:

No declarations of disclosable interests were made.

 

4.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

No matters were raised by members of the public under the Open Forum at the beginning of the meeting.

 

5.

Minutes of the last meeting of North East Inner Area Committee pdf icon PDF 83 KB

To receive and note the minutes of the last meeting of the former North East Inner Area Committee held 5th June 2014.

Minutes:

The minutes of the last meeting of the former North East Inner Area Committee, the fore-runner of this Community Committee, were submitted for noting

RESOLVED – That the minutes of the last meeting of the former North East Inner Area Committee held 5th June 2014 be noted

 

6.

Matters Arising

Minutes:

Minute 78 - Area Committee Appointments –

a)  The Community Committee received confirmation of the appointments made to Area Lead roles, clusters and outside bodies made by the former Area Committee in June. The Chair reported that the Area Lead titles had been amended to “Champion for .

b)   A meeting to discuss the role/remit of the Housing Leeds ENE Panel had been arranged with the Chief Officer, Housing Management and the outcome would be reported back to Members in due course

 

7.

Wellbeing Fund and Youth Activity Fund 2014/15 pdf icon PDF 191 KB

To consider the report of the East North East Area Leader which provides an update on the current position of the revenue and capital Wellbeing and Youth Activity funds. The report also provides details of applications submitted for funding for consideration by the Community Committee

Additional documents:

Minutes:

The East North East Area Leader submitted a report providing an update on the current position of the revenue and capital Wellbeing and Youth Activity funds. Details of applications submitted for funding and previously discussed by the Wellbeing Working Group (WWG) were included within the report for consideration by the Community Committee.

 

(Councillor Rafique joined the meeting at this point)

 

Additionally, one application received but not yet discussed by the WWG was included for determination, as this project was due to commence at the end of the July school term.

 

In making their decisions, Members referred to a revised copy of Appendix 1 (Wellbeing Budget 2014/15) which was tabled at the meeting.

 

RESOLVED – That the Community Committee

a)  That the spend to date and current balances for the 2014/15 financial year be noted;

b)  Having considered the Wellbeing Working Group’s recommendations approval was given for the following amount of grant to be awarded.

 

Wellbeing Revenue

request

approved

LCC Parks and Countryside- Potternewton Recreation  Ground Changing Room Security Provision

£3000

£3000

Youth Activity Fund

 

 

Feel Good Factor - A Taste of Life

£12,380

£12,380

Feel Good Factor - A piece of the action

£15,312

£15,312

NACRO - Chapeltown YIP Holiday Outdoor Activities

£2842

£2652

 

c)  That the following delegated decisions made outside of Community Committee meeting cycle be noted

Wellbeing Fund – DDN -

 

 

Leeds West Indian Carnival - Taking Leeds West Indian Carnival to its Full Potential/Pop Up Carnival work shadowing

£16,920

£3,050

Youth Activity Project - DDN

 

 

Street Work Soccer Academy Ltd in conjunction with Manchester City Football Academy and West Yorkshire Police - Chapeltown and Harehills Ramadan Football Camp

£1550

£1550

 

d)  That in respect of the LCC Sport and Active Lifestyles application - Scotthall Sharks Community Athletics Club, a grant of £1973.75 be approved 

e)  To note that £32,218 remained within the Wellbeing Budget and £41,698 in the Youth Activity Fund

 

8.

Your New Community Committee! pdf icon PDF 651 KB

To consider the report of the East North East Area Leader setting out the new arrangements for community committees and community engagement which seek to encourage a new style of collaborative working with residents, partners and service providers. The report provides Members with the first opportunity to set the agenda for the Inner North east community Committee for the 2014/15 Municipal Year.

Additionally, the report seeks approval for a set of minimum conditions to be in place to ensure members are supportive of any delegated decisions taken between formal community committee meetings

Finally, the report includes a discussion paper on the proposed community engagement strategy for 2014/15 and the three themes agreed as priorities for the forthcoming year

 

Following formal consideration of the matters outlined above, the Community Committee will discuss the detail of the community engagement strategy and priorities during the workshop session to follow

 

Additional documents:

Minutes:

The East North East Area Leader submitted a report setting out the new arrangements for community committees and community engagement which seeks to encourage a new style of collaborative working with residents, partners and service providers. The report provided Members an opportunity to set the agenda for the Inner North East Community Committee for the 2014/15 Municipal Year. The report also sought approval for a set of minimum conditions to be in place to ensure Members supported the process for delegated decisions to be taken between formal community committee meetings.

 

Additionally, the report included a discussion paper on the proposed community engagement strategy for 2014/15 and the three themes identified by the former Area Committee on 10th March 2014 as being priorities:

~  Unemployment in the Queenshill’s and Brackenwood’s

~  Health Inequalities

~  Low take up of apprenticeships across the Inner North East

 

In presenting the report, the ENE Area Leader highlighted the following key issues:

·  The development of an engagement plan tailored to the needs and demographic specific to this community committee, including the use of social media

·  The need to keep the time allocated to formal decision making to a minimum at community committee meetings to ensure that more time and energy is available to devote to engagement activities that will be branded as ‘Citizens@....’.

·  The use of the planned workshop sessions held after the Committee’s formal business to establish a dialogue on each of the priority themes

·  Delegated decisions and the recognised need to take some decisions between formal Community Committee meetings within the governance framework set out in the report.

·  Those powers and areas of responsibility already delegated to the Community Committee

 

Members welcomed the proposals contained within the report, particularly the emphasis on creating a clear focus on local topics of interest and engagement with the local community and stakeholders. Members also considered whether it was appropriate for this Community Committee to recruit non-voting co-optees from the locality to help with the committees’ work and determined to defer consideration of this matter to allow time for further consideration of the necessary recruitment and selection mechanism and to continue to focus on engagement through the workshop sessions

 

Members noted that once the formal business on the agenda was complete, the Community Committee would hold a more informal workshop with attendees to shape the focus of the three priorities and themes

RESOLVED -

a)  To welcome the introduction of Community Committees.

b)  To approve the minimum conditions as set out in paragraph 12 of the submitted report with regard to the need for delegated decisions to be taken between formal community committee meetings.

c)  To approve the local priorities for engagement as detailed in paragraph 10 of the submitted report

d)  Having considered options for the future membership of the Community Committee, Members determined to continue with the existing arrangements to allow time for further consideration of the necessary recruitment and selection mechanism

 

9.

Any Other Business

Minutes:

At this point in the meeting, a member of the public who had not been in attendance at the start of the meeting when matters could be raised under the “Open Forum” item, was afforded the opportunity to speak to all present on his concern regarding the impact of the review of Music Centre charges and the proposal to close Carr Manor Music Centre.

The Chair noted receipt of earlier email correspondence on the matter.

RESOLVED – That the comments be noted

 

10.

Date and time of next meeting

To note the date and time of the next meeting as Monday 6th October 2014 at 6.00 pm

Minutes:

RESOLVED – To note the date and time of the next meeting as Monday 6th October 2014 at 6.00pm.

 

At this point, the formal meeting concluded. The Community Committee and all parties present moved on to attend an informal workshop session on the priority themes and issues identified for the Community Committee for the forthcoming year (minute 8 above refers)