Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration.

(the special circumstances shall be specified in the minutes)

There were no formal late items submitted for consideration. However in relation to Agenda Item 6 “Minutes – 6^th June 2014” the draft minutes were circulated to the Committee at the meeting.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

No declarations were made.

To receive any apologies for absence.

Apologies for absence were received from Councillors M Dobson, J Lewis and M Harland.

To confirm as a correct record, the minutes of the meeting held on 6 June 2014 – to follow

The minutes of the last meeting of the former East Outer Area Committee, the fore-runner of this Community Committee, were submitted for noting.

RESOLVED – That the minutes of the last meeting of the former North East Inner Area Committee held 5th June 2014 be noted.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

On this occasion no members of the public wished to make representations.

To receive and consider the attached report of the City Solicitor regarding appointments to Outside Bodies; Children’s Services Cluster Partnerships; Area Lead Members and the Corporate Carer’s Group.  The Community Committee is invited to make appointments to these groups and organisations.

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Area Lead Members; Children’s Services Cluster Partnerships and the Corporate Carers’ Group. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

RESOLVED-

(a)  That in respect of the Committee’s Outside Body schedule, the following appointments be made for the 2014/15 municipal year:-

• Cross Gates & District Good Neighbours Scheme – Councillor P Grahame for 1 year;
• HOPE (Halton Moor & Osmondthorpe project for Elders) (2 Appointments) – Councillor Mitchell and Councillor Cummins for 1 year;
• Neighbourhood Elders Team – Councillor J Lewis for 1 year;
• Swarcliffe Good Neighbours Scheme – Councillor P Gruen for 1 year
• Outer East Local Housing Advisory Panel – Councillor Mitchell for 1 year;
• Swilington Educational Charity - Vacant – to be determined by the relevant ward Members; and
• Outer South East Local Housing Advisory Panel (2 appointments) – Councillor P Grahame and Councillor A McKenna for one year.

(b)  That in respect of Area Lead Member roles the following appointments be made for the 2014/15 municipal year;

·  Environment & Community Safety – Councillor Harland;

·  Children’s Services – Councillor Coupar;

·  Employment, Skills and Welfare – Councillor Cummins and Councillor P Grahame; and

·  Health, Wellbeing and Adult Social Care – Councillor  A McKenna.

(c)   That in respect of the Corporate Cares’ Group Councillor Coupar  be appointed for the 2014/15 municipal year;

(d)   That in respect of Cluster Partnerships, the following appointments be made for the 2014/15 municipal year:-

·  Cllr M Dobson – Garforth

·  Cllr J Lewis – Brigshaw Co-operative Trust;

·  Cllr M Lyons – Temple Newsam Learning Partnership;

·  Cllr J Cummins – Temple Newsam Learning Partnership Associate Trustee;

·  Cllr P Grahame – Seacroft Manston.

To receive and consider the attached report of the South East Area Leader which sets the scene for the new Community Committee and asks approval of a set of minimum conditions for any decisions that may need to be delegated, or taken, between formal Community Committee meetings.  The report also asks Members to approve the priorities for the Committee for the rest of 2014/15.

The South East Area Leader presented his report set the scene for the new community committee and asked for approval of a set of minimum conditions for any decisions that may need to be delegated, or taken, between formal community committee meetings. The report also asked members to approve the priorities for the Committee for the rest of 2014/15 municipal year.

Members considered it important that meetings we’re held in the community so as to attract as many members of the public as possible. Members felt that themed meetings should be held in the community and that business meetings be held at the Civic Hall.

In discussing grants made to external organisations Members stressed the importance of ensuring that the Leeds City Council logo was featured on any events they hold.

Members suggested that in March the these should focus on environment and neighbourhoods and Safer Leeds. It was confirmed to members that if they wished additional meetings could be schedule.

Members discussed the positives and negatives of using social media to promote the work community committee. It was stressed that any social media sites should be monitored by Council officers.

RESOLVED –

(a)  That the introduction of Community Committees be welcomed by members;

(b)  That the minimum conditions as set out in paragraph 9 of the submitted report be approved with regard to the need for delegated decisions to be taken between formal community committee meetings; and

(c)  That the local priorities for engagement detailed within the  Community Plan as featured at  Agenda Item 10 of the published agenda (Minute No 9 refers) be approved.

The report of the South East Area Leader presents a draft Community Committee Annual Community Plan which includes priorities and actions for the year; Area Leads and a framework for community engagement.

The South East Area Leader presented his report which presented a draft 2014/15 Community Committee annual Community Plan. The report set out key priorities supported by Community Committee through its Well Being Budget, delegated roles and functions, Area Lead roles and various partnership groups.

Members noted that community forums were not detailed anywhere yet and requested that ward members be updated when meetings take place.

Members discussed the use of social media and requested that strong controls continue to remain in place. It was commented that through using social media, members of the public were becoming more familiar as to the role of the community committee.

Area lead roles were discussed and considered important ways of ensuring the Outer East areas interests were put first and well represented which will hopefully create opportunities for the local community.

RESOLVED –

(a)  That the priorities highlighted in the plan be agreed; and

(b)  That regular updates on actions, activities and programmes of work that will be delivered locally to address these priorities be provided to the Committee.

To receive and consider the attached report of the South East Area Leader which provides details of the Well Being Budget 2014/15, including commitments and approved funding streams.  The report requests Community Committee award funding to support new projects.

The South East Area Leader submitted a report which provided details of the Well Being Budget allocated to Outer East in 2014/15; it also included commitments and funding streams already agreed.

The report also provided information on a new project proposal that Community Committee was recommended to support.

RESOLVED

(a)  That  the funding streams agreed in June 2014 be noted; and

(b)  That £5,000 towards the improvements at Sutton Park Childrens Playground be awarded to Groundwork.

To receive and consider the attached report of the South East Area Leader which details priority work carried out in the area over recent weeks.  It also provides minutes relating to forums, partnership and sub-group minutes and minutes of Area Chairs forum.

The South East Area Leader submitted a report which provided the Community Committee with details of key issues and activities in recent months including project work and community engagement.

The report also provided Members with minutes relating to recent community forums and engagement activities, sub groups and partnerships and minutes of Area Chairs meetings.

Members requested that Thorpe Park be a priority venue for the next meeting and asked officers to consider other options if there was no availability a Thorpe Park.

RESOLVED – That the contents of the submitted report, be noted.

Tuesday, 7 October 2014 at 4.00 p.m.

It was confirmed that the date and time of the next meeting will beTuesday 7^th October 2014.

The Committee were informed that a memorial service for Anne Maguire will take place in Leeds Town Hall at 12pm on 29^th September 2014.