Agenda and minutes

The Chair welcomed Jane Maxwell, East North East Area Leader to her first meeting of the Outer North East Community Committee

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the Inspection of Documents

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

3  If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 No exempt items or information have been identified on the agenda

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items of business

To receive any apologies for absence.

Apologies for absence were received from Councillor P Harrand and Councillor R Procter

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

There were no declarations of any disclosable pecuniary interests.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 6.24 and 6.25 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

On this occasion, there were no matters raised under this item by Members of the Public.

To receive and note the minutes of the meeting held on 27^th May 2014

(Copy attached)

The Minutes of the Meeting of the North East (Outer) Area Committee held on 27th May 2014 were received and noted.

To consider any matters arising from the minutes (If any)

Area Committee Business Plan (Including Police Programme of Change) (Minute No.77 (ii) refers) – It was agreed at a previous meeting that Chief Inspector Davison be invited back to the Community Committee to provide clarification around the Police Programme of Change.

The Chair welcomed Chief Inspector Davison to the meeting.

Chief Inspector Davison thanked Members for the opportunity to return and provide clarification around the Police Programme of Change.

Chief Inspector Davison acknowledged that the issue which was of concern to Members was that previously 12 PCSO’s had been assigned to two wards in the North East Area. Under the new proposals 15 PCSO’s had been assigned to cover 3 wards. He understood it was the view of the Committee Members that 17 PCSO’s should cover the 3 wards not 15.

Chief Inspector Davison said there was a budget in place for 16.12 PCSO’s,  but he was confident an increase in that figure could be achieved.

Councillor Robinson referred to staff turnover and asked if it was difficult for PCSO’s to become regular Police Constables.

In responding Chief Inspector Davison said there was a degree of staff turnover with many PCSO’s seeking to become regular PC’s. Currently the North East area had 69 PCSO’s, a number of which had applied to become regular PC’s many of whom were at different stages of the required training.

Referring to the number of vehicles operated by PCSO’s in the Wetherby area, Councillor Robinson understood the figure was 4?

In responding Chief Inspector Davison said 6 un-marked vehicles were currently operated by PCSO’s

Councillor Robinson asked about PCSO’s and powers of arrest.

In responding Chief Inspector Davison said Legislation provided a list of what powers were available to PCSOs. It was for the Chief Constable of the Force to determine what powers should be available to PCSOs.

Members asked if the aforementioned list could be provided to Members.

Beverley Yearwood, Area Community Safety Co-ordinator offered to supply Members with the requested information.

On a separate matter the Chair referred to issue of Heavy Goods Vehicles (HGV) parking on Sandbeck Lane. The Chair had requested if cones could be put out to prevent the parking, only to be told there were no cones available.

It was reported that a large number cones had been used in connection with the Tour De France, now the event had moved on more cones would become available.

Beverley Yearwood offered to make enquiries about the supply of cones.

The Chair thanked Chief Inspector Davison and Beverley Yearwood or their  attendance and for providing the requested clarification.

To consider a report by the City Solicitor which outlines the Community Committee’s role regarding appointments to: Outside Bodies; Area Lead Members; Children’s Services Cluster Partnerships and the Corporate Carers’ Group.

In addition, the report invites the Committee to determine the appointments to these groups and organisations

Report attached)

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to Outside Bodies, Area Lead Members, Children’s Services Cluster Partnerships and the Corporate Carers’ Group for the 2014/15 Municipal year.

The report provided background information and commentary on each of the categories to be appointed.

RESOLVED – That appointments be made as follows:

Outside Body

East North East Local Housing Advisory Panel – Councillors: Buckley and Wilkinson

Area Lead Member Roles

·  Environment & Community Safety – Councillor G Wilkinson

·  Children’s Services – Councillor A Lamb

·  Employment, Skills and Welfare - Councillor  M Robinson

·  Health, Wellbeing and Adult Social Care – Councillor N Buckley

Children’s Services Cluster Partnership Representative

Alwoodley  - Councillor D Cohen

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor M Robinson (Harewood

Corporate Carers Group

·  Councillor A Lamb

To consider a report by the Assistant Chief Executive (Citizens and Communities) which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking wellbeing funding and youth activity funding.

(Report attached)

The Assistant Chief Executive (Citizens and Communities) submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking wellbeing funding and youth activity funding

Appended to the report were copies of the following documents for information/ comment of the meeting:

(i)  Outer North East Community Committee Wellbeing Budget for 2014-15 (Appendix A refers)

(ii)  Outer North East Community Committee Youth Activity Fund Budget 2014-15 (Appendix B refers)

Sharon Hughes, Outer North East Support, Presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report together with the appendices which included:

·  Available funding for the current financial year

·  Clarification around some of the projects seeking financial assistance

RESOLVED –

(i)  To note the spend to date and current balances for the 2014/15 financial year.

(ii)  That the following projects requesting Wellbeing Funding be determined as follows:

(iii)  That the following Youth Activity Project be determined as follows:

To consider a report of the Assistant Chief Executive (Citizens and Communities) which provides the Community Committee with the minutes from the latest meeting of the Outer North East Parish and Town Council Forum.

(Report attached)

The Assistant Chief Executive (Citizens and Communities) submitted a report which set out the main issues discussed at the latest meeting of the Outer North East Parish and Town Council Forum held on 3^rd April 2014. The minutes of the meeting were submitted for information/ discussion.

RESOLVED – That the report and minutes from the Outer North East Parish and Town Council Forum held on 3^rd April 2014 be noted

To consider a report of the East North East Area Leader which aims to set the scene for the new community committeeand seeks approval of a set of minimum conditions for any decisions that may need to be delegated, or taken, between formal community committee meetings.

The report also requests Members to approve the priorities for the Community Committee for the rest of 2014/15.

(Report attached)

The East North East Area Leader submitted a report which aimed to set the scene for the new Community Committee and requests Members approval to a set of minimum conditions for any decisions that may need to be delegated, or taken between formal Community Committee meetings.

The report also sought approval the priorities for the Community Committee for the 2014/15 period.

Jane Maxwell, East North East Area Leader, Presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

·  Giving voice to the Community

·  The development of a common framework of principles that allow enough flexibility to ensure they operate in the best way for Elected Members and their local communities

·  To strengthen focus on engagement, encouraging Elected Members and Officers to think creatively about the best ways to involve local residents and make their voices heard.

·  Improving Communications to successfully engage with local residents

·  The recruitment of a marketing and communications officer to develop a Communications Plans which would form part of all Community Engagement Plans

·  To promote and support Civic engagement and enterprise with a local focus

·  Priorities for Outer North East Community Committee 2014 to 2015

·  Proposed Delegated Authority Arrangements

Councillor Procter raised the issue of the Community Infrastructure Levy (CIL’s) suggesting that monies raised by Section 106 contributions would in future go to the local council, which in many instances would be Parish and Town Councils.

A discussion ensued on the responsibility of Parish and Town Councils and how local services would be delivered.

In offering comment Jane Maxwell said there was already work ongoing to create closer relationships with Parish and Town Councils with a view to establishing a “spending framework for the improvement of local services” which would include Section 106 contributions.

Councillors: J Procter, N Buckley and M Robinson volunteered to represent their wards/ Parish / Town Councils in any such discussions.

RESOLVED –

(i)  To note the introduction of Community Committee

(ii)  That the minimum conditions for delegated authority arrangements, as set out in Section 9 of the submitted report be not supported

(iii)  That approval be given to the local priorities for engagement as detailed in Section 8 of the submitted report

(iv)  That Members be kept informed of the establishment of a “Spending Framework for the Improvement of Local Services”

To note that the next meeting will take place on Monday 13^th October 2014 at 5.30pm in the Civic Hall, Leeds.

RESOLVED – To note that the next meeting will take place on Monday 13^th October 2014 at 5.30pm in the Civic Hall, Leeds.