Agenda and minutes

Venue: East Leeds Academy, South Parkway, Seacroft LS14 6TY

Contact: Helen Gray 0113 247 4355 

Items
No. Item

CO-OPTEES  Sue Lynch – Burmantofts & Richmond Hill CLT

  Rod Manners – Killingbeck & Seacroft CLT

  Phil Rone – Burmantofts & Richmond Hill CLT

 

Approximately 50 representatives of the local community, stakeholders and partners attended the meeting

 

14.

Chair's Opening Remarks

Minutes:

Councillor Khan, Chair of the Community Committee, welcomed all present to the meeting and reported on changes to the format of the meeting in response to feedback received from members of the public who had attended the July Community Committee (CC) meeting. Short introductions were made before the meeting went into a workshop session

 

15.

7:00 PM - COMMUNITY BUSINESS - Informal Workshop Session - Re-engaging with Young People in Inner East Leeds pdf icon PDF 614 KB

 

Councillor Maureen Ingham, Children and Young People’s Champion for the Community Committee, will introduce a report for discussion on re-engaging young people in Inner East Leeds. The intention being for local Councillors and  Co-opted Members of the Community Committee to join in discussions on the issues with young people, residents, stakeholders and partners in a workshop session.

 

The findings of the workshop will inform and support the future work of the Community Committee and enable the Committee to monitor future progress.

 

 

(Report attached)

 

 

 

At the conclusion of the workshop session, at approximately 7:45 pm, the meeting will take a short break.

 

At 8.00 pm, the meeting will then move onto the formal Council business on the agenda.

 

 

 

Minutes:

Councillor Maureen Ingham, Children and Young Peoples Champion for the Community Committee, introduced the report of the East North East Area Leader on re-engaging young people in Inner East Leeds for discussions on the issues with young people, residents, stakeholders and partners in an informal workshop session.

 

Andy Birkbeck, Area Officer, presented the findings of various conversations held with young people during the summer and reported that the findings of this workshop would be used to inform and support the future work of the CC and enable the Committee to monitor future progress.

 

The report contained recommendations for consideration by the workshop.

RESOLVED That the contents of the discussions be noted and that the priorities identified during the workshop be reported back to the next meeting and used to inform the future work of the CC to tackle the issue of re-engaging with young people in Inner East Leeds. The findings would also be reported on the CC's social media pages

 

8:00 pm FORMAL BUSINESS

16.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents.

 

17.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

The agenda contained no exempt information.

 

18.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items of business.

 

19.

Declarations of Disclosable Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

Minutes:

There were no declarations of disclosable interests.

 

20.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Councillors K Maqsood and V Morgan

 

21.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

No matters were raised under the Open Forum

 

22.

Minutes of the Previous Meeting pdf icon PDF 76 KB

To confirm as a correct record the minutes of the previous meeting held 17th July 2014

 

Minutes:

RESOLVED – That the minutes of the previous meeting held on 17th July 2014 be agreed as a correct record

 

23.

Matters Arising from the minutes

To note any matters arising from the minutes of the previous meeting

Minutes:

Minute 8 Area Lead Appointments - Members expressed a preference for the title of "Area Lead" rather than Community Champion which had been adopted as the corporate title for CC Members taking lead roles in a given service area. Members requested that their comments be reported back to the Assistant Chief Executive (Citizens and Communities).

 

24.

Housing Leeds Update Report pdf icon PDF 595 KB

To consider the report of the Head of Housing Management, Housing Leeds, East and North East Leeds, providing an update on the restructure progress of redesigning a single Housing Management Service for Council Housing for the whole city of Leeds following the transfer of the service into Leeds City Council from the former Leeds Arms-Length Management Organisations (ALMOs) on the 1st October 2013

 

(Time – 10 minutes)

Minutes:

David  Longthorpe, Head of Housing Management, Housing Leeds (East and North East Leeds) presented a report on the progress made to redesign and restructure a single Housing Management Services for Leeds. Members were introduced to Pam Parker, Inner East Housing Manager, and noted the following key points:

·  Implementation of the changes was anticipated by November 2014

·  Housing management boundaries to be aligned to mirror Community Committee boundaries

·  Housing management patch size to be reduced

·  Number of front line housing staff to be increased

·  Housing services would still provide residents with access to services now provided by the anti-social behaviour teams and the environmental action service

·  Comments made on the provision of the estate caretaker function at weekends, particularly in high rise flats were noted.

Members noted the intention to provide them with a comprehensive list of officer contacts for the redesigned service areas

RESOLVED – That the contents of the report and the comments made by Members be noted

 

25.

Environmental Service Level Agreement pdf icon PDF 433 KB

To consider the report of the Chief Officer, Environmental Action Service, which provides an update on how improvements will be made to a range of locally delivered environmental services. Additionally, the report describes how the services will continue to be delivered as normal this year whilst the changes are made, including the continuation of the current Inner East Service Level Agreement (SLA) that covers street cleaning and environmental enforcement/regulatory work undertaken by the Locality Team

 

(Time – 10 minutes)

Minutes:

Councillor G Hyde, Community Committee Champion for the Environment, presented the report of the Chief Officer, Environmental Action Service, on how improvements will be made to a range of locally delivered environmental services. Additionally, the report described how the services would continue to be delivered as normal this year whilst the changes are made, including the continuation of the current Inner East Service Level Agreement (SLA) that covers street cleaning and environmental enforcement/regulatory work undertaken by the Locality Team

 

John Woolmer, ENE Locality Manager, Environmental Action Service, attended the meeting to respond to comments with discussion concentrating on the following:

 

·  The reasons for change – including reductions already made to management levels/costs

·  The pros and cons of the current ways of working and how improvements would be made

·  The need to continue working patterns/shifts that help deliver a 7 day service, and the creation of zonal teams to better tackle environmental issues in each locality

·  Improved working conditions and job satisfaction for front-line staff a priority

·  The importance of working with the council’s grounds maintenance contract

·  Clarification that the upkeep/cleaning within council owned multi-occupancy flats and void properties will be done through Civic Enterprise Leeds (C.E.L.) for Housing Services.  

·  Household bulky waste collection being added to the service’s responsibilities

·  The need for intensive work in the Harehills area to tackle environmental issues in partnership with residents and stakeholders such as businesses and landlords.

RESOLVED – To note the contents of the report and:

a)  Approve the continuation of the existing SLA for the 2014/15 municipal year

b)  Note the proposals for new services to be added to existing ones to form a new Locality Team service; delivered through Inner East zonal teams operational from early 2015

c)  Note the development of a new, enhanced SLA (for 2015/16) to be co-ordinated through the Committee’s Environmental Sub Group and then presented to the Community Committee with their recommendation

d)  That the issues raised in respect of an audit of the existing bulky waste collection service and proposals for intensive work in Harehills be considered by future meetings of the Environment Sub Group

 

26.

Community Safety Update report pdf icon PDF 592 KB

To consider the report of the North East Locality Safety Partnership which provides an overview of the performance of the North East Locality Safety Partnership, focussing on the period 1st April 2013 to 31stt March 2014

 

(Time – 10 minutes)

Minutes:

Councillor B Selby, Community Safety Community Champion, presented the report of the North East Locality Safety Partnership which provided an overview of the NE Locality Safety Partnership for the period 1st April 2013 to 31st March 2014.

 

Bev Yearwood, Area Community Safety co-ordinator attended the meeting to respond to comments. Chief Inspector Matt Davison and Inspector Mark Wheeler of West Yorkshire Police were also in attendance. The CC's attention was drawn to:

  The need to remind residents to secure their homes, particularly when attending community events

  The fact that the number of recorded drug offences had fallen

  The incidents of violent crime had increased and this had been identified by Safer Leeds as an issue to tackle in the CC area with a workshop being planned for December 2014

  Community Safety Teams continued to work closely with partners and overall, levels of satisfaction for the support provided to residents had increased

RESOLVED That the Community Committee continue to support the Locality Community Safety Partnership in relation to prioritising and tackling Burglary Dwelling during 2014/15 through partnership work at neighbourhood level

 

27.

Area Update Report pdf icon PDF 594 KB

To consider the report of the East North East Area Leader providing a brief update on the work programme of Inner East Community Committee.

 

(Time – 10 minutes)

Additional documents:

Minutes:

Andy Birkbeck, Area Officer, presented the Area Update report and highlighted the following:

·  The proposal for a multi-agency referral scheme to be piloted in Inner East Leeds to develop the idea of one point of access to various services relating to health and wellbeing. 

·  The launch of the CC’s social media sites

·  The first meeting of the Employment & Skills board would be held on 22 October and be reported on the CCs social media sites

 

During discussions, Members noted the theme of the next CC meeting would be Health, with a specific focus on mental health and social isolation. Additionally, Members considered how to monitor and report on the outcomes of the work done to tackle the issues identified as priorities for the CC

RESOLVED - That the contents of the report and the comments made be Members during discussions be noted

 

28.

Wellbeing report pdf icon PDF 195 KB

To consider the report of the East North East Area Leader setting out the Inner East Community Committee Wellbeing budget and including details of any new projects for consideration.

 

(Time – 5 minutes)

Additional documents:

Minutes:

Andy Birkbeck, Area Officer, presented information on the Inner East Community Committee budget, particularly funds still available to spend; and sought consideration of applications made to the Wellbeing Fund.

 

The recommendations of the Elected Members as previously discussed at Ward Member briefings on the applications were contained in a schedule circulated to Members prior to the meeting for their reference.

 

RESOLVED –

a)  To note the contents of the report and the current budget information

b)  To note the comments of the Elected Members in respect of applications received

c)  That the following be agreed in respect of the applications to the Wellbeing Revenue Fund:

Project

Award

Mini Bus project, SSGN

£3,000 agreed

Haslewood West Subway, Seagulls

£3,975 agreed (although could be reduced subject to outcome of bid to Area Housing Panel)

Operation Flame

£1,575.84 agreed (to be split between the 3 wards)

B&RH Celebration event

£1000 agreed

Crossgates Festive Lights

£585 agreed

Sandhurst & Dorsets CCTV

Deferred. To be taken from Ward Based Initiatives instead

Greenacres Brighter Gardens Project

Refused. Insufficient information

 

d)  That the following be agreed in respect of applications to the Wellbeing Capital Fund:

Studio Equipment, EMAAN TV

£3,000 agreed

IT refurbishment, Shantona WC

£1,865 agreed

Dame Fanny Waterman Centre IT

£700 agreed

 

e)  That the following be agreed in respect of applications to the Youth Activity Fund:

On Street Project

£3,870 agreed

Wednesday Night Football

£3,500 agreed

 

f)  To note the funding decision taken by delegated authority as detailed in paragraph 28 of the submitted report

Harehills Gala Project

£1,284 agreed

 

29.

Community Comment

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 

A time limit for this session has been set at 10 minutes.

 

Due to the number and nature of queries it will not be possible to provide responses immediately at the meeting. However, Members of the public shall receive a formal response, in writing, after the meeting

Minutes:

The Chair noted the introduction of a new item for the CC in order to promote further engagement with the public on the work of the CC. This item would provide an opportunity for members of the public to feedback or comment on the reports presented to this Community Committee meeting. On this occasion, no comments were made

RESOLVED The CC welcomed the introduction of the item

 

30.

Date and Time of Next Meeting

To note the date and time of the next meeting as Thursday 22nd January 2015 at 5.30 pm

Minutes:

RESOLVED - To note the date of the next meeting as Thursday 22nd January 2015. The start time was amended to 7.00 pm. A venue would be confirmed nearer the date.