Agenda and minutes

Venue: Pudsey Town Hall Council Chambers, Robin Lane Pudsey LS28 7BL

Contact: Debbie Oldham 0113 395 1712 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against refusal of inspection of documents

2.

Exempt Information - Possible Exclusion Of The Press And Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

Minutes:

There were no exempt items

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no formal late items. However, there were supplementary items in relation to:-

·  Item 7 – Minutes

·  Item 11 – Community Committee Update Report – Community Centres Policy and Pricing

 

4.

Declaration Of Disclosable Pecuniary Interest

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

Minutes:

There were no declarations of Disclosable Pecuniary Interests  

5.

Apologies For Absence

To receive any apologies for absence.

Minutes:

Apologies were received from Cllr. Andrew Carter

6.

Open Forum / Community Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the term of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

On this occasion the Reverend Paul Ayers addressed the Committee.

 

He thanked all the Councillors for their support with the Community Café. He said that the event had proved successful and the Community Café would now be open every Thursday between 10:00am and 2:00pm.

7.

Minutes of previous meeting pdf icon PDF 82 KB

To receive and confirm as a correct record the minutes of the meeting held on 20th May 2015.

Additional documents:

Minutes:

RESOLVED – That the minutes of the meeting held on 20th May 2015 be approved as a correct record

8.

Matters arising

To note any matters arising from the minutes of the previous meeting

Minutes:

In line with previous years the Outer West Community Committee appointed a Vice Chair.

 

All Members of the Committee were in agreement that Cllr. David Blackburn should be Vice Chair of the Outer West Community Committee for the duration of 2015/16 municipal year.

9.

Community Committee Appointments 2015/2016 pdf icon PDF 340 KB

The report of the City Solicitor invites the Committee to make appointments to the following as appropriate:-

·  Those Outside Bodies as detailed at Appendix A of the submitted report

·  One representative to the Corporate Parenting Board

·  The Committee’s ‘Community Lead Members’

·  Children’s Services Cluster Partnerships

Additional documents:

Minutes:

The report of the City Solicitor invited the Committee to make appoints to the following as per the submitted report:-

·  Outside Bodies  as detailed at appendix 1

·  One representative to the Corporate Parenting Board

·  The Community Committee’s Lead Members

·  Those Children’s Services Cluster Partnerships

 

The Members discussed the nominations to the Outer West Housing Advisory Panel. Members also discussed the work of the Panel. Members were of the view that there needed to be better links between the Outer West Community Committee and the Outer West Housing Advisory Panel

 

Members also discussed the Corporate Parenting role and suggested that the role be split between two Members of the Committee ensuring that there was representation at meetings and the remit of Children’s Services and Health and Wellbeing were covered

 

The Committee were informed that a report was to be submitted to the Head of Governance Services in relation to the change of name from Community Committee Lead Member to Community Champion

 

RESOLVED – That the Committee appointed the following for the duration of the 2015/16 municipal year:

 

Outside Bodies

Outer West Housing Advisory Panel

·  Cllr. R Lewis (Pudsey)

·  Cllr. R Wood (Calverley & Farsley)

·  Cllr. A Blackburn (Farnley & Wortley)

 

Farsley Charity – Cllr. Amanda Carter

Calverley Charity – Cllr. Amanda Carter

 

Corporate Parenting Board

·  Cllr. Amanda Carter

·  Cllr. Josie Jarosz

 

The Community Committee’s Lead Members (Community Committee Champions)

·  Environment and Community Safety – Cllr. Coulson

·  Children’s Services – Cllr. Amanda Carter with Cllr. Jarosz as Deputy

·  Employment, Skills and Welfare – Cllr D Blackburn

·  Health, Wellbeing and Adult Social Care – Cllr. Josie Jarosz

 

Children’s Cluster Partnerships

·  Farnley & Wortley – Cllr. Ann Blackburn

·  Pudsey – Cllr. Josie Jarosz

·  Calverley & Farsley – Cllr. Amanda Carter

 

 

 

 

10.

Appointment of Co-optees to the Community Committee pdf icon PDF 300 KB

The report of the City Solicitor invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2015/2016 municipal year.

Minutes:

The report of the City Solicitor invited Members to nominate co-optees to the Outer West Community Committee.

 

Only one nomination was received for the Reverend Paul Ayers of Pudsey Parish Church

 

RESOLVED – That the Committee appointed the Reverend Paul Ayers to be co-optee for the Outer West Community Committee for the duration of the 2015/16 municipal year

11.

Community Committee Update Report pdf icon PDF 314 KB

The report of the West North West Area Leader updates the Community Committee on the work of the three sub groups of the Committee: Environment, Business, Employment & Skills and General Purposes. The report sets out the roles and key principles of the Community Committee sub groups and ask the community committee to consider the Elected Member representation to each group. This report also updates the Committee on pieces of work and partnership working that has taken place in the area since the last meeting.

Additional documents:

Minutes:

The report of the West North West Area Leader updated the Committee on the work of the three sub groups of the Committee: Environment, Business, Employment and Skills and General Purposes.

 

The report set out the roles and key principles of the Community Committee sub groups and asked the Community Committee to consider the Elected Member representation to each group.

 

The report also updated the Committee on pieces of work and partnership working that had taken place since the last meeting.

 

Members were informed that the first meeting of the Neighbourhood Improvement Partnership (NIP) for the works on the Heights and the Bawn’s had taken place. Area Support are to arrange a second meeting to progress the works.

 

Appendix 1 of the submitted report listed the current membership of the Community Committee’s sub groups. Members discussed the proposal for General Purposes sub group membership to be the same as the Environment sub group with a base membership of one Elected Member from each ward with invites and paperwork circulated to all Members.

 

Members were asked for their views and comments on the new Outer West Community Committee Newsletter which was attached as an appendix of the submitted report. Members were informed that the newsletter highlights the work of the Community Committee over the past year including the themed workshops. The newsletter will be sent to library’s and community networks.

 

Community Centre Pricing Policy document was sent to Members as supplementary information at this item.

 

Members were informed that the pricing policy for community centres within the citizens and communities portfolio was implemented for new bookings on 1st May 2015. This was agreed by Executive Board in July 2014. The new policy sets prices at commercial and community rates and allows Community Committees to agree free lettings in their community centres.

 

The community centres in the Outer West area that this policy relates to are Swinnow Community Centre and Calverley Mechanics.

 

Members were asked to agree the delegated approval process for the Outer West Community Committee.

 

RESOLVED – That the Community Committee;

·  Noted the contents of the report, commented on matters raised and suggested items for inclusion in future area update reports

·  Noted the work of the sub groups since the last Community Committee update

·  Considered and agreed the Elected Member representative from each ward for each sub group for the municipal year 2015/16 as follows:

Sub Group

Environment

Business, Employment & Skills

General Purposes

Chair of sub group

Cllr. Mick Coulson

Cllr. Richard Lewis

Cllr. Mick Coulson

Membership

Cllr. David Blackburn

Cllr. Rod Wood

Cllr. Ann Blackburn

Cllr. David Blackburn

Cllr. Andrew Carter

Cllr Mick Coulson

Cllr David Blackburn

Cllr. Rod Wood

 

Open invitation to all Community Committee Members

 

 

 

·  The Chair Cllr. Coulson agreed to take responsibility for the delegated approval process of free lettings of the Community Centres in Outer West area in consultation with Ward Members

12.

Wellbeing Fund and Youth Activities Update Report pdf icon PDF 313 KB

The report of the West North West Area Leader provides the Outer West Community Committee with an update on the budget position for the Wellbeing Fund for 2015/16 and the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting.  The report also provides an update on the Youth Activity Fund.

Additional documents:

Minutes:

The report of the West North West Area Leader provided the Outer West Community committee with an update on the budget position for the Wellbeing Fund for 2015/16 and the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting.

 

The report also provided an update on the Youth Activity Fund.

 

Members were informed that the Statement outlining the financial position is to be circulated to Members shortly and will be brought to a future meeting.

 

Members were asked to consider applications attached at Appendices 1, 2, and 3 of the submitted report;

·  Appendix 1 – Calverley Village Guide Association, The Guide Hut, Blackett Street – Stone Wall Rebuilding Around Site – Amount requested £500

·  Appendix 2 – PHAB Leeds – Amount requested £83.11

·  Appendix 3 – Pudsey Global Gang – Amount requested £1,560

·  Appendix 4 – Armley Juniors Project for Young People  had been withdrawn

·  Appendix 5 – Lazer Centre Summer Youth Activity Programme had been deferred

 

The Committee was informed that at the General Purposes sub group earlier, Members had received a presentation from Leeds DEC – Pudsey Global Gang. At the sub group Members had discussed this project at length with a view to uses this as a pilot scheme at Southroyd Primary school in Pudsey and if successful to look into setting up similar schemes at a school in each of the other wards. Members were asked to attend one of the sessions which will run between Jan 2016 and March 2016. The organiser had been requested to bring a report to the Community Committee.

 

A short form of minutes of General Purposes sub group to be circulated to all Members.

 

RESOLVED – That the Committee:

·  Noted the available Wellbeing budget and Youth Activities Fund allocation in 2015/16

·  Considered the following projects;

 

Project

Organisation

Amount requested

Outcome

Stone Wall Rebuilding Around Site

Calverley Village Guide Association , The Guide Hut, Blackett Street, Calverley

£500.00

APPROVED

PHAB Leeds

PHAB Leeds

£83.11

APPROVED

Pudsey Global Gang

Leeds DEC

£1,560

APPROVED

Schools Out!

Armley Juniors Project 4 Young People

 

WITHDRAWN

Lazer Centre Summer Youth Activity Programme

Youth Service

 

DEFERRED

 

 

 

Date and time of next meeting

The next Meeting of the Outer West Community Committee will be on 7th October 2015. The Venue is still to be confirmed.

 

The Formal Business meeting will start at 6:30pm.

 

The Community Committee workshop on Neighbourhood Planning will start at approximately 7:30pm