Agenda and minutes

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor J Cummins.

To confirm as a correct record, the minutes of the meeting held on 16 June 2015

RESOLVED – That the minutes of the meeting held on 16 June 2015 be confirmed as a correct record.

The following changes to Community Lead Member roles were reported:

·  Councillor Helen Hayden to replace Councillor Stuart McKenna as Lead Member for Children’s Services

·  Councillor Andrea McKenna to carry out Lead Member role for both Health & Wellbeing and Adult Social Care.

Further to the workshop on Tackling Social Isolation, Mary Atkinson, Adult Social Care was in attendance to discuss any further issues.  Members discussed the recent voluntary contributions that had been sought with respect to Neighbourhood Network Contracts and the process to do this was explained. An update was also given on the extensions to the Neighbourhood Network Contracts.

Foodbanks in Garforth and Kippax were hoped to be operational in September and October.

A visit to Thorp Park for Members was to be arranged.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to ten minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.  On this occasion no members of the public present wished to speak.

To receive and consider the attached report of the Senior Communities Librarian.

The report of the Senior Communities Librarian provided Members with an update of the work that libraries are doing in the Outer East Area. 

Fiona Titterington, Senior Communities Librarian presented the report.

In response to comments and questions from Members, the following was discussed:

·  Mobile provision – it was agreed to provide Members with details of mobile usage across Outer East Leeds.

·  Summer Reading Challenge – it was asked whether this could be run via mobile provision.  It was reported that promotion of the challenge had been done in local schools and the mobile provision available.

·  It was reported that library users would not see a difference following the changes in operation of the library service.

·  There were no forthcoming plans to further review library services and provision.

RESOLVED – That the report be noted.

Report to follow

Members were given an update regarding the flooding that had occurred on Saturday, 22 August 2015 following a period of heavy rainfall.  It was reported that there had been problems with call handling on the evening concerned due to an IT upgrade. 

Peter Davies, Flood Risk Group Manager addressed the Committee.  There had been records of 130 incidents in South East Leeds on 22 August which included internal flooding to 26 properties.  The Council was working with Yorkshire Water to look at an approach to reduce the risk of flooding.  Whilst the risk of flooding was never going to be totally eliminated every action would be taken to lessen the risk.

In response to Members comments and questions, the following was discussed:

·  Reference to the Flood Support Group that operated in Garforth.  It was suggested that similar groups would be of benefit in other areas and this could form part of a future workshop discussion.

·  The need to develop a strategic approach with relevant partners including Yorkshire Water and the Environment Agency.

·  Raising awareness to inform people of what to do and who to contact for any future incidents.

·  Other contributing issues including highways maintenance and drainage.

·  Members expressed thanks to all staff involved on 22 August 2015.

To receive and consider the attached report of the South East Area Leader.

The report of the South East Area Leader provided Members with details of the Wellbeing Budget allocated to the Outer East Community Committee for 2015/16 along with funding stream recommendations and commitments.  The report also provided information on the Capital Budget and Youth Activity Fund.

Martin Hackett, Area Improvement Manager presented the report.

Member’s attention was brought to a proposal to fund an outreach worker for Neighbourhood Networks in the Outer East Area.  This would be an ‘in principle’ request subject to a bid to Time for Shine being successful and Members receiving a further briefing on the project.  Members were also informed of a bid from Swillington Parish Council towards a new boiler for the Village Hall.

RESOLVED –

(1)  That the Wellbeing Budget Streams be noted.

(2)  That YAF projects funded, remaining budget available and capital funding available be noted.

(3)  That the ‘in principle support’ of £10,000 for each year for 2 years to match fund the Social Isolation project which is subject to funding being acquired from other sources be approved.

(4)  That £1,000 towards the provision of a new boiler at Swillington Village Hall be approved.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader brought Members attention to a summary of key work which the Area Support Team was engaged in based on priorities identified by the Community Committee and not covered elsewhere on the Agenda.

Peter Mudge, Area Officer presented the report.

Issues discussed included the following:

·  Update following the Environment Workshop.  This was summarised in an appendix to the report.

·  Litter bins – these had all been installed.

·  Older Person’s Event Week – this would run from Monday 28 September to Friday 2 October.

·  Successful Youth Activity Fund applications.

RESOLVED –

(1)  That the report be noted.

(2)  That the delegated decision arrangements for free lettings be approved.

(3)  That the work on introducing the Environmental Workshop recommendations to be progressed through the Community Safety & Environmental Champion role be approved.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader presented a draft 2015/16 Community Committee annual Community Plan which included priorities and actions for the year and a framework for community engagement.

RESOLVED – That the Community Plan as set out in appendix 3 of the report be approved.

Tuesday, 1 December 2015 at 4.00 p.m.

Tuesday, 1 December 2015 at 4.00 p.m.