Agenda and minutes

Venue: The Reginald Centre, 263 Chapeltown Road, Leeds LS7 3EX

Contact: Helen Gray 0113 247 4355  6.30 util 7.30pm - A community workshop will be held with local residents, partners & stakeholders prior to the formal meeting

Items
No. Item

Approximately 15 representatives of the local community, organisations and stakeholders attended the meeting.

 

36.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

Minutes:

There were no appeals against refusal of inspection of documents.

 

37.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

   RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

The agenda contained no exempt information.

 

38.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

No formal late items of business were added to agenda.

 

39.

Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct

Minutes:

No declarations of disclosable pecuniary interest were made.

 

40.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Councillor Rafique who had indicated he would be late to the meeting.

 

41.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

No matters were raised under the Open Forum.

 

 

42.

Minutes of the previous meeting pdf icon PDF 79 KB

To confirm as a correct record the minutes of the previous meeting held 19th September 2016

Minutes:

RESOLVED – The minutes of the previous meeting held 19th September 2016 were approved as a correct record

 

43.

Matters Arising

To note any matters arising from the minutes of the previous meeting

Minutes:

Minute 31 Wellbeing Report – Flower Planters - A comment expressing concern over the £2,500 allocated to flower planters and reiterating a previous request that the allocation be reviewed in March 2017 during consideration of the budget for 2017-18 was noted.

Minute 31 Wellbeing report – CCTV – The Committee noted the report back that the five year CCTV contract would expire in March 2017. It was agreed that the future funding of CCTV would be considered by the Wellbeing Advisory sub Group during consideration of the budget for 2017/18

Minute 33 – Leeds Transport Conversation – Councillor Sobel reported on the key issues of the Cycleway and lack of rail provision in the locality highlighted at the additional Inner North East Transport Conversation workshop. In response to comments over low attendance at the workshop, it was noted that some local residents had attended other workshops elsewhere in the City – perhaps nearer to work – so the views of the community were being fed into the consultation process. Additionally Councillor Sobel reported on the recent announcement that the £173m previously earmarked by Central Government for Leeds’ transport system had been matched with a further £100m by the West Yorkshire Combined Transport Authority. Three new rail stations were proposed along with other transport interventions.

RESOLVED – To note the updates provided.

 

 

44.

East North East Divisional Locality Safety Partnership Performance Report pdf icon PDF 400 KB

To consider a report submitted by the East North East Locality Safety Partnership which provides an overview of the performance of the East North East Locality Safety Partnership during the period between 1st April 2016 and 13th November 2016.

 

Minutes:

The East North East Locality Safety Partnership submitted a report which provided an overview of the performance of the Partnership during the period between 1st April 2016 and 13th November 2016, including schedules showing a breakdown of the recorded offences by ward in the Inner North East CC area.

 

Prior to the formal meeting, the Committee had facilitated a community workshop on the theme of community safety using this report as the basis of discussions. The workshop was led by Chief Inspector Croft, Sgt. Holden and Sgt. Micklethwaite and attended by local residents, representatives of the local businesses, stakeholders and service providers. The comments made during the workshop would be collated and inform future discussions between ENE Area Management, West Yorkshire Police and the Community Committee Champion for Community Safety.

 

(Councillor Rafique joined the meeting at this point)

 

In response to comments and queries from Committee, WYP discussed the following information:

-  Perception of incidents of crime held by residents of the Carr Manor area. The response that Carr Manor area was traditionally an area associated with burglaries, that the ginnels caused a logistical problem for WYP and that the statistics did not show an increase in crime in that area. Additionally, CI Croft highlighted that he felt crime was under reported and sought local residents’ input.

-  The report of a recent firearms incident within the locality

-  Patterns of crime across the three Inner North East wards

Additionally, the Chair asked for more to be done to attract new BME staff to the police force to reflect the community and cultural demographic of the area. Members discussed how to integrate WYP recruitment into any recruitment events to be held at the Reginald Centre

RESOLVED –

a)  To note the contents of the report and the comments made during the workshop on the theme of ‘community safety’ held just prior to the meeting

b)  To continue to support the Locality Community Safety Partnership in relation to continuing to deliver against the priorities set out by Safer Leeds for 2016/17.

 

45.

Neighbourhood Improvement Update report pdf icon PDF 355 KB

To consider the report of the East North East Area Leader which provides an update on neighbourhood improvement activity across Inner North East Leeds within the two Neighbourhood Improvement Partnerships (NIPs) – Chapeltown and Meanwood

 

Minutes:

The ENE Area Leader submitted an update report on neighbourhood improvement activity across Inner North East Leeds within the two Neighbourhood Improvement Partnerships (NIPs) – Chapeltown and Meanwood. The report acknowledged the challenges which the NIPs were working together to tackle and include a précis of the NIP progress and challenges across the Chapeltown and Meanwood areas.

 

Clare Wiggins, ENE Area Improvement Manager, presented the report and highlighted the different approaches to neighbourhood improvement taken in the two areas in response to finding a way of working which worked best for that locality.

During discussions, Members made the following comments:

Crime reporting – Members noted that some local residents who witnessed or were victims of crime did not report the incident to WYP. Consideration was given to what was currently in place (on-line reporting and 111 crime reporting telephone line) and what additional remote reporting measures could be put in place. Harvinder Saimbhi, LCC Anti-Social Behaviour Team, described the actions available to the Team to tackle and support local communities. The Team worked closely with WYP, Housing providers and the Youth Offending Service to provide an all-round service. Members also noted the response that anonymous reporting also brought difficulties as personal details were often required in order to build a case. 

Availability of support – Members noted that not all agencies offered 24/7 support and requested information/policies on what support was available at what times during the week.

Anti-Social Behaviour – The need to take early action to tackle ASB before it escalated to more serious crime was recognised.

House in Multiple Occupation - The impact of private landlords acquiring former large family homes and developing them into HMOs was noted in terms of the de-stabilising effect on the community of temporary residents and low level nuisance (such as fly-tipping and ASB). It was noted that LCC Plans Panel had recently refused two applications for HMOs in the locality

Stonegates area – Funding for CCTV installation was being considered in partnership with two local housing providers and WYP - a response was awaited from WYP and one housing provider

RESOLVED – To note the contents of the report and the comments made during discussions

 

46.

Environmental Service Level Agreement 2016/17 pdf icon PDF 292 KB

To consider the report of the Chief Officer, Environmental Action Service seeking to confirm the continuation of the current Service Level Agreement (SLA) between the Committee and the Environmental Action Service, as overseen on its behalf by the Environmental Sub Group. The report provides the Committee with an opportunity to discuss and refer related issues to the sub group to look at on its behalf which may include any potential changes in local priorities, service development requests for the 2017/18 SLA and any current performance related issues.

Additional documents:

Minutes:

Councillor S Hamilton, Community Committee Champion for the environment introduced a report on the Service Level Agreement (SLA) between the Committee and the Environmental Action Service. The report sought to confirm the continuation of the current SLA, which was overseen by the Environmental advisory Sub Group on behalf of the Committee.

 

John Woolmer, Head of Environmental Action Service (ENE and WNW Localities), presented the report and highlighted the opportunity for Members to refer related issues to the sub group to look at on its behalf, which could include any potential changes in local priorities, service development requests for the 2017/18 SLA and any current performance related issues. Additionally, the future funding reduction for the city-wide service was raised and the Committee received assurance that any savings to be made would not impact on the front-line service.

 

The following matters were considered during discussions:

-  The impact of extreme weather conditions/changing seasons on service provision

-  The success of Continental - the contracted-in service - to support the INE team, noting the report that the firm did not undertake weekend work. Additionally, a general query was raised over the procurement process and whether LCC should tender contracts to firms which did not pay minimum wage rates

-  The success of the INE Environmental Action Team and their ability to take a flexible, responsive approach to tasks, seven days a week

-  Bulky Waste collection service and the request for an up to date policy to be circulated to Members

-  Access to roads/sites and the impact of narrow streets lined with parked cars on waste collection services in the locality. It was noted that a recent joint approach between the Service and PCSOs to tackle this issue had been successful. Support was expressed for this local approach to continue as non-collection or re-visiting to collect waste outside of a usual round was an enormous cost to LCC

-  Path obstruction due to overgrown hedges/trees and responsibility for lopping/trimming works and LCC powers in respect of private land. A comment about maintenance of LCC owned hedges along Harrogate Road was noted, particularly in respect of accessibility. 

 

(Councillor Macniven left the meeting at this point)

 

RESOLVED -

a)  To approve the continuation of the existing Service Level Agreement as presented in Appendix 1 of the submitted report

b)  Having considered the current priorities, the Committee decided there were no changes to the current priorities for the service to consider for this 2016/17 year;

c)  Having considered the proposed SLA for 2017/18 the Committee did not identify any changes it would like to see in the SLA for 2017/18 at the meeting;

d)  To note that consideration of any changes identified by the Committee throughout the forthcoming year will be referred to the Environmental advisory Sub Group to give the Service time to consider and respond through the Sub-Group.

 

47.

Community Committee Update Report pdf icon PDF 294 KB

To consider the report of the East North East Area Leader which provides an update on the work programme of Inner North East Community Committee, its’ recent successes and current challenges

Additional documents:

Minutes:

Neil Pentelow, Area Officer, presented an update on the Inner North East CC work programme, its recent successes and challenges. The report provided an outline of the main issues discussed by the Member advisory Sub Groups; the progress of the Neighbourhood Improvement Partnerships and highlighted community events held in the Inner North East CC area since the last meeting.

 

LCC Childrens Services had also submitted the Inner North East Children’s Data Profile for consideration (Attached as Appendix 1 of the report). As there was no representative of the Department at the meeting, it was suggested that any comments on the Data Profile should be directed to Councillor Tunnicliffe – the INE Champion for Children and Young People – to raise with the Department

RESOLVED

a)  That the contents of the report and discussions be noted.

b)  To note that any Councillor comments on the Inner North East Children’s Data Profile should be directed to the INE Champion for Children and Young People to raise with the Department of Children’s Services

 

 

48.

Wellbeing Budget Report pdf icon PDF 264 KB

To consider the report of the ENE Area Leader on the Inner North East Community Committee Wellbeing budget.

 

Additional documents:

Minutes:

Neil Pentelow, Area Officer, presented the report on the Committee’s current budget position which included decisions taken under delegated authority for the area since the last CC meeting in September 2016. It was noted there were no new wellbeing applications submitted for consideration at this meeting.

 

A correction to paragraph 32 was reported in order for the recommendation to refer to Paragraph 20 (not paragraph 15 as reported)

RESOLVED

a)  To note the current balances for the 2016/17 and the spend to date against these budgets as set out in Appendix 1 of the submitted report

b)  To note the spend to date against budget headings for the 2016/17 financial year

c)  To note the delegated decisions made since the last meeting of the Inner North East Community Committee (19th September 2016) as outlined in paragraph 20 of the submitted report

 

49.

Community Comment

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 

 A time limit for this session has been set at 10 minutes.

 

Due to the number and nature of queries it will not be possible to provide responses immediately at the meeting. However, members of the public shall receive a formal response within 14 working days.

Minutes:

The Chair noted the opportunity for members of the public to give feedback and/or queries on the reports presented during the formal part of the CC meeting. No comments were made.

 

50.

Date and Time of Next Meeting

To note the date and time of the next formal Community Committee meeting as 7th March 2017 at 6.30pm.

Minutes:

RESOLVED - To note the date and time of the next meeting as Tuesday 7th March 2017.