Agenda and minutes

The Chair welcomed those present to the meeting and invited everyone to introduce themselves.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no disclosable pecuniary interests declared at the meeting.

To receive any apologies for absence.

Apologies were received from Councillors Congreve and Nash.

To approve as a correct record the minutes of the meeting held on 6 December 2017 and ratify any decisions made at the point the meeting was inqourate for the reasons specified in the minutes.

RESOLVED – That the minutes of the meeting held on 6 December 2017 be approved as a correct record and to ratify any decisions within the minutes that were made at the point the meeting was inqourate for the reasons specified in the minutes.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

Member’s attention was drawn to a serious parking issue on or near to Jack Lane/Dewsbury Road. There are double yellow lines either side of the road which are being ignored by motorists who park there causing issues for other motorists and buses due to the narrowness of the road.       

To consider a report from the City Solicitor requesting Members to give consideration to the proposed Community Committee meeting schedule for the 2018/2019 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

The City Solicitor submitted a report which requested Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2018/2019 municipal year.

In agreeing the dates Members agreed that the formal Committee meetings should have varied start times in an attempt to encourage further public attendance. The location of the meetings was also discussed with a view to securing venues within the Community Committee boundary which would maximise the accessibility of the meetings for the community.

RESOLVED – That the following meeting dates be agreed for the forthcoming Municipal Year:

·  Wednesday, 13 June 2018, 7pm

·  Wednesday, 5 September 2018, 4.30pm

·  Wednesday, 28 November 2018, 2pm

·  Wednesday, 6 March 2019, 4.30pm.

To consider a report from the South East Area Leader setting out the delegated budget position for the Community Committee and inviting Members to consider the Wellbeing applications submitted.

The South East Area Leader submitted a report which presented the delegated budget position for the Community Committee and invited Members to consider the wellbeing application that had been submitted.

The report set out in detail the following;

·  Wellbeing Budget position

·  An update on both the revenue and youth activities fund elements of the Wellbeing budget.

·  Details of revenue projects agreed to date

·  Details of Youth Activities Fund agreed to date

·  Details of Capital Budget agreed to date

·  Details of project proposal for consideration and approval Details of the project approved via Delegated Decision

·  The current position of the Small Grants Budget

Members also discussed an application for wellbeing funding for the installation of barriers in the Middleton Park Ward.

The following were in attendance:

-  Martin Hackett, Area Improvement Manager, Citizens and Communities

-  Light Addaquay, Area Officer, Citizens and Communities

-  Lyn Bambury,  Area Officer, Citizens and Communities

RESOLVED –

(a)  That the contents of the report be noted

(b)  That the revenue projects previously agreed and listed within Table 1 of the report be noted

(c)  That the activities fund projects previously agreed and listed within Table 2 of the report be noted

(d)  That the capital budgets previously already agreed and listed within Table 3 of the report be noted

(e)  That the following wellbeing application be approved:

•  Installation of Armco barrier at the Clearings in Middleton Park ward to prevent the use of quad bikes on the site. 

  £2,220.00(Capital) (Middleton Park Ward)

(f)  That the projects approved by Delegated Decision Notification be noted

(g)  That the small grants position be noted.

To consider a report from the South East Area Leader providing a summary of work which the Communities Team are engaged in that is not covered elsewhere on this agenda.

The South East Area Leader submitted a report which provided a summary of work which the Communities Team was engaged in based on priorities that had been identified by the Community Committee and was not covered elsewhere on this agenda.

Officers presented the report and provided information in respect of the following themes and schemes;

Children’s Services

·  Inner South Youth Summit

Employment, Skills and Wefare

·  Employment, Skills and Welfare Board

·  South East Debt Forum

Environment

·  Instaplanta

·  Clean air zone consultation

A detailed discussion took place in respect of the instaplanta scheme(s), members noted the concerns and objections raised by the Highways Officers in respect of 5 out of the 7 proposed locations. In light of those objections the Committee did not feel it was appropriate to support those locations set out in the report.

Members were supportive in principle of the 2 Schemes where no Highways objections had been received but did note comments from officers present in respect of the concerns that had been raised by Parks & Countryside officers who had let sponsorship sites in the locality and were subsequently receiving complaints from those sponsors.

Middleton Park ward members confirmed in light of the current challenges, they will not be considering future submissions.

Members asked that local ward members be consulted on any future new proposals of this nature as well as the usual consultees.

Community Safety

·  CCTV

·  Managed Area

Adult Social Care and Health & Wellbeing

·  Winter Wellbeing

·  Leeds Let’s Get Active

·  Better Together

·  National Diabetes Prevention Programme

·  Primary Care Update

·  Mental Health

Community Engagement

·  Holbeck Residents Forum

·  Love Where You live Belle isle and Middleton

The report also set out the current position in respect of ;

Community Centre Lets and an update on recent Social Media and Communications activity in the Community including facebook activity.

Members also had a discussion around the use of Community Infrastructure Levy (CIL) and how the Community Committee element might be allocated.

The following were in attendance:

-  Martin Hackett, Area Improvement Manager, Citizens and Communities

-  Light Addaquay, Area Officer, Citizens and Communities

-  Lyn Bambury,  Area Officer, Citizens and Communities

RESOLVED –

(a)  That the contents of the report and appendices be noted.

(b)  That consideration of the CIL be deferred to allow Members to receive further detailed information at Community Committee prior to making a decision on how the monies should be allocated.

The Chair closed the meeting and in doing so thanked everyone for their attendance at what would be the last meeting of the Inner South Community Committee of the Municipal Year.

The Chair then took the opportunity to thank Councillor Adam Ogilvie, Councillor Patrick Davey and Councillor David Congreve for their contribution to the work of this Committee and within their local communities over many years as this would be their last meeting as they would not be standing in the 2018 local elections.