a) The Chief Officer for Environmental Services approved the utilisation of Regulation 32 (2)(b)(ii) of the Public Contracts Regulations 2015 in order to award a contract directly HW Martin Waste Ltd to treat the co-mingled recyclate including glass collected through the green bin kerbside collections for a period of 2 + 2 Years. This would see the ultimate expiry of the contract being 2028.
b) The decision is exempt from call-in due to the reasons outlined below. The decision has been on list of forthcoming decisions published 29th February 2024.
c) In order to generate and access immediate savings as part of the new contract and to ensure mobilisation period of 5 months required by HW Martin to be able to accept co-mingled glass collections by summer 2024. Due to the short timescales required to implement this decision, there is a need to follow the special urgency procedure relating to publicity in connection with Key Decisions. In line with Part 2 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, and Part 4(b) 2.3.4 and 2.6.1 the relevant Scrutiny Board Chair has provided confirmation that consideration of this matter is urgent and cannot reasonably be deferred. The use of the special urgency provisions on this occasion will in accordance with Executive and Decision-Making Rule 2.6.2 feature in the annual report to the Corporate Governance & Audit Committee.