Decisions

The purpose of this report is to document in detail the procurement processes undertaken to identify the preferred providers to be included on the new Demolition Works Framework.

The Director of Resources and Housing approved the award of the Demolition works framework to the following providers:

1. Frank O'Gara & Sons Ltd
2. Demolition Services Limited
3. Gill Demolitions Ltd
4. A Buckler Haulage Ltd

The purpose of this report is to request that the Head of Learning Systems approve the acceptance of a tender supplied by Jennings Roofing Ltd in the sum of £221,906.92 in respect of roofing works at Beeston Primary School.

The Head of Learning Systems accepted the tender supplied by Jennings Roofing Ltd in the sum of £221,906.92 to carry out roofing works at Beeston Primary School.

The report provides a summary of negotiations to date, advises on issues and risks and requests the Chief Officer, Learning Improvement to:
• Note and approve the negotiations held with the DfE, and Solicitors acting for DAT, CMAT and the PFI Consortium.
• Approve the signing of the key documentation required to enable the South Leeds Academy to become part of the CMAT on 1st April 2018.

This report makes recommendations on the procurement exercise to select a developer partner to develop the Engine House.

The Director of City Development:

i) Noted the contents of this report.

ii) Agreed that the procurement exercise (Ref No: DN187182) to secure a developer partner for the restoration of the Engine House be abandoned without an award of contract to the preferred developer (Carillion Maple Oak (Ltd)) for the reasons set out in confidential appendix 1.

iii) Noted that the Principal Regeneration Officer will be responsible for implementing these actions.

This report seeks to award a Framework Agreement to Independent Fostering Agencies and Supported Lodgings providers identified at appendix 1.

The Director of Children and Families is recommended to award the White Rose Framework Agreement for Independent Fostering Agencies and Supported Lodgings providers identified at appendix 1.

The purpose of this report is to seek approval to waive Contract Procedure Rules 8.1 and 8.2 in order to award a 12 month contract to Basis Yorkshire, without seeking competition, for a period of 12 months from April 2018.

The Director of Children and Families approved the waiver of Contract Procedure Rules no 8.1 and 8.2 in order to award a 12 month contract to Basis Yorkshire, without seeking competition, in the sum of £45,000 per annum. The contract shall commence on the 1st April 2018 and expire on the 31st March 2019.

To request a waiver to procurement rules 8.1 and 8.2 and to award Help Employee Assistance a six months contract starting from 1st April until 30th September 2018.

The Chief Officer Human Resources approved the waiver of Contract Procedure Rules 8.1 and 8.2 Intermediate Value Procurement and award a contract to HELP Employee Assistance for a six month period. The contract shall commence on the 1st April 2018 and expire on the 30th September 2018.

This report seeks approval for the proposed functional and operational partial management re-structure of the Children’s Centre family services.

The Director of Children and Families approved the decision to implement the Children’s Centre Family Services partial management restructure arrangements for the Learning for Life service.

To seek the waiver of CPR 8.1 and 8.2 for the establishment of a contract with Phonak UK for a period of 12 months to a maximum value of £40,000.

The Chief Officer, Partnership approved the waiver of CPR No 8.1 and 8.2 – Intermediate Value Procurements, and award a contract to Phonak UK in the sum of £40,000, for a period of 12 months.

The purpose of this report is to seek approval to waive Contract Procedure Rule (CPRs) 9.1 and 9.2 to specify the use of ATG Access Ltd to supply and install hostile vehicle mitigation raise and lower bollards and associated apparatus to the sum of £373,472.

The Chief Officer Highways and Transportation approved the waiver of Contract Procedure Rule 9.1 and 9.2 (High value procurement over £100,000) to specify without competition the use of ATG Access Ltd to supply and install hostile vehicle mitigation raise and lower bollards and associated apparatus at an estimated cost of £373,472.

The purpose of this report is to seek the approval of the Director of Resources and Housing to suspend lettings, remove from charge and demolish one block (10 garages) at Alandale Crescent, Garforth, LS25 1DH

The Director of Resources and Housing has approved the suspension of lettings, removal from charge and full demolition of the 10 garages (G1 to G10) at Alandale Crescent, Garforth, LS25 1DH. The land will then be left for general residential parking and access to properties

The purpose of this report is to seek approval from the Director of Resources and Housing to put in place a new contract for a period of 12 months (plus up to an additional 12 months, if required), commencing 1 April 2018 with Basis Yorkshire. This will enable continuity of support for women who are sex working but are looking to exit from sex working by offering long-term support and alternatives to sex work, pending the outcome of any commissioning review and re-procurement process.

The Director of Resources and Housing approved the request to:
Waive Contract Procedure Rules 8.1 and 8.2 using the authority set out in CPR 1.3, to enter into a new contract for the delivery of the New Futures Project with Basis Yorkshire for a period of 12 months, with an option to extend for a further 12 months from 1 April 2018 to 31 March 2019. The maximum value of the contract will not exceed £16,717 per annum.

The purpose of this report is to seek approval to extend the contract with St Anne’s Community Services for the Raise Resource Centre for 12 months, in accordance with Contracts Procedure Rule 21.1.

The Director of Resources and Housing approved the available 12-month extension of the Raise contract to the value of £210,000 in accordance with Contracts Procedure Rule 21.1.

The purpose of this report is to seek permission from the Chief Officer Partnerships to accept funding from the Clinical Commissioning Groups (CCGs) totalling £300k to be invested in the Futures service and associated developments in post removal support over a period of 3 years. This £100k a year investment in Futures Service will complement the previously approved investment from LCC via the DfE Innovations fund in the Futures service which provides support to parents who have had a child removed from their care with the aim of preventing further removals.

The Chief Officer Partnerships approved the request to accept a total of £300k funding from the Leeds Clinical Commissioning Groups to be invested over a period of 3 years at £100k per annum. This funding is given to be invested specifically in developing the authorities work in supporting parents who had had a child removed from their care, including the Futures service, with the aim of preventing future removals.

This report sets out the outcome of the review of the management structure of Children and Families Services The purpose of the review was to ensure the service arrangements were appropriate to drive improvements in educational outcomes for vulnerable leaners. This is the first review of the management structure since the Children and Families Directorate was established in 2011.

The Director of Children and Families approved:
• the proposed changes to the staffing structure including the deletion of 6 posts and application of the Managing Staff Reductions Policy for the 6 members of staff identified as being at risk of redundancy.
• the creation of new roles of Head of Learning Inclusion (Dir 60%), 2x Early Help Service Delivery Managers (Dir 45%) and 2x Service Improvement Officers (PO6).
• the re-grading and re-designation of the Chief Officer Learning and Improvement post (Dir 80%) to Chief Officer Social Work (Dir 70%)
• the establishment on the Childrens and Families structure on a permanent basis, the post of Chief Officer Audit and to redesigante this post as Chief Officer Resources & Strategy (Dir 65%).
• the recruitment to the following posts:- Head of Learning Improvement (Dir 70%), Head of Learning Inclusion (Dir 60%) 2x Service Delivery Managers Early Help (Dir 45%) and 2 x Service Improvement Managers (PO6)
• the proposed re-alignment of teams and associated line management changes.

The purpose of this report is to set out the rationale for seeking a 12 month extension period, in accordance with Contracts Procedure Rules 21.1, to enable the continued delivery of the Street Outreach service delivered by CGL. The contract delivers an assertive outreach service to support rough sleepers and/or people begging to move off the streets.

The Director of Resources and Housing approved:
A twelve month extension of the CGL Street Outreach Service (DN251746) in accordance with Contract Procedure Rule 21.1.

The purpose of this report is to recommend that the Director of Children & Families approves revised recharges to schools for the provision of transport to swimming lessons.

The Director of Children & Families has taken a decision to increase the charges schools set for the provision of swimming transport.

Approval to spend to the value of £240k, to development a new retail/visitor unit which will form the main entrance and exit point to the attraction.

The Chief Officer Parks and Countryside provided authority to spend on capital scheme 32910 to value of £240k. The Senior Projects Officer Parks and Countryside will be responsible for implementing the recommendations within this report and ensuring that the necessary capital works are implemented and completed promptly.

The City Solicitor has approved amendments to the Constitution as detailed in the appendices to and for the reasons set out in the report attached.

The City Solicitor has approved amendments to the Constitution as detailed in the appendices to and for the reasons set out in the report attached.

To seek approval of a Local Lettings Policy for the Kidacre Park site

To seek approval of a Tenancy Agreement for the Kidacre Park site

To seek approval to set the pitch rent for the Kidacre Park site

The Director of Resources & Housing agreed:

The approval of a Local Lettings Policy, this policy sets out the procedures for allocations at the Kidacre Park site.

The approval of a Tenancy Agreement for the Kidacre Park site. Pitches will be let on a tenancy agreement under the Mobile Homes Act 1983, it will include the Leeds City Council’s ‘Express Terms’.

The approval to set the pitch rent for the Kidacre Park site.

To seek approval to enter into an agreement with An Invisible Man to produce a touring play based on resettlement refugee stories.

That the Chief Officer Communities recommended the waiver CPRs 8.1 & 8.2 and to enter into a contract with theatre company An Invisible Man. The value of the contract being £26,000.

The purpose of this report is to seek approval from the Director of Resources and Housing to remove from charge and demolish the 19 garages including abandoned contents at Dolphin Road. The site to be then declared surplus to departmental requirements and for the Housing Growth Team to take the site forward and develop proposals for new housing development at this location.

The Director of Resources and Housing has approved the suspension of lettings, removal from charge and full demolition of 19 garages at Dolphin Road. The Director has further approved the site be declared surplus to departmental requirements and for City Development to take the site forward for new housing growth.

N/A

The Director of Children and Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Body of Methley Primary School, The Brigshaw Learning Partnership and the DfE;

• Give authority for the following agreements (“The Agreements”) to be executed and completed to enable the Academy to open on 1st April 2018, (subject to the PFI Funders/Banks approval):

o Schools Agreement;
o Principal Agreement;
o Deed of Variation;
o Long Term Lease; and
o Commercial Transfer Agreement;
Together with any other documentation required to complete the transfer; and

• Note that a Local Government (Contracts Act) certificate will be signed by the Director Children and Families (as approved by the City Solicitor and the Deputy Chief Executive) in relation to the Deed of Variation, to be issued at close.

• Give authority for the City Solicitor to give an indemnity to the Director Children and Families in respect of the signature of the Local Government (Contracts Act) 1997 certificate in relation to the Deed of Variation.

•Give authority for any other necessary action to be taken to effect the transfer.

1 Purpose of this report

1.1 The purpose of this report is to recommend that:

I. The sale of the subject site be approved, the terms of which are detailed within the confidential appendix

II. A Grant be offered to cover remediation costs associated with the development of the site and that a Recoverable Grant be offered to contribute towards build costs

The Director of City Development has given approval to;

the sale of the subject site as identified on the attached plan, the terms of which are detailed within the confidential appendix.

enter into a Grant Agreement for remediation of the site and a
Recoverable Grant Agreement to contribute towards development costs
The terms of each are detailed within the Confidential Appendix.

1. To request that the objections to Adel 20mph zone and the associated traffic calming features within the Adel Ward are over-ruled and that the objectors be informed.

2. To request that the speed limit order Leeds City Council Speed Limit (No.18) Order 2017, relating to Stairfoot Lane, be re-advertised as 30mph as a result of the objections to the legally advertised speed limit order.

The Head of Transportation:

i) Noted the content of this report;

ii) Considered and over-ruled the objections to the 20mph zone and associated traffic calming features within Adel;

iii) Requested the City Solicitor to write to the objector informing them of the Chief Officers (Highways and Transportation) decision; and

iv) Requested the City Solicitor to advertise a 30mph speed limit on Stairfoot Lane, and if no objections are received, seal and implement the order.

In accordance with Contract Procedure Rule 3.1.8, this report seeks Director of City Development approval to undertake a procurement exercise for the procurement of external Legal Advisers to support the work proposed by the LCR HS2 Growth Strategy.

The Director of City Development:

a) Agreed that the Council waives CPR 3.1.6 for the reasons set out in this report, and progresses an open tender exercise to select an external organisation to provide the Council with multi-disciplinary legal advice from a single advisor framework, in order to support on the scoping, planning, delivery and implementation of projects proposed by the Leeds City Region HS2 Growth Strategy.

b) In accordance with Contract Procedure Rule 3.1.8, agreed to the procurement methodology and, under Contract Procedure Rule 15.1, the evaluation criteria headlines as set out at paragraph 3.15 for the evaluation of legal firms through an open tender exercise.

c) Noted that given the scale and speciality of the legal services required they could not be provided in their entirety by Internal Service Providers, and that a market sounding exercise did not provide confidence that the most effective/best value provider was available from an approved framework.

d) Noted that the Principal Regeneration Officer will be responsible for implementing these actions.

The report provides background on a proposed community engagement scheme focussing on Leeds City Council cemeteries and crematoria. The report highlights the need for the scheme to be delivered and why it is necessary to recruit two additional members of staff to deliver it.

Recruiting two rangers to increase the current ranger resource would enable them to provide more support for the cemeteries and crematoria volunteer groups that are already established, help new groups get set up, and increase volunteering at the sites overall (through better publicity, corporate volunteering days etc.).

The outcome of more volunteer time being spent on cemeteries and crematoria will be improvements to these sites, since they would be better maintained (and possibly benefit from funds raised by the groups). Visitors should have a better experience and this has been proven to work following the establishment of ‘Friends’ groups at locations such as Lawnswood Cemetery and Woodhouse Ridge.

The Chief Officer of Parks and Countryside has approved;

- the appointment of two additional members of staff (based in the Parks and Countryside Service) to engage with communities in improving cemeteries and crematoria through volunteering.

The Chief Officer (Highways and Transportation):

i) Approved the design and implementation of ‘No Waiting At Any Time’ restrictions on Outgang Lane, Broad Lane, Broadlea Crescent, Landseer Mount and Landseer Crescent, Bramley & Stanningley and ‘No Stopping’ (8am-5pm Mon to Fri) restrictions on the School Keep Clear markings outside Hollybush Primary school on Outgang Lane, Landseer Mount and Landseer Crescent, Bramley & Stanningley; and

ii) Approved the design and implementation of speed humps on Outgang Lane and Landseer Crescent with a section of new footpath along the eastern side of Landseer Crescent to the junction with Outgang Lane, Bramley & Stanningley, at an estimated cost of £33,000, all to be funded from the Children’s Services Capital Programme. Details are shown on drawing TMW-6-2559-CONSULT-01. and

iii) Requested the City Solicitor to:

a) Advertise a draft Traffic Regulation Order to introduce ‘No Waiting At Any Time’ restrictions on Outgang Lane, Broad Lane, Broadlea Crescent, Landseer Mount and Landseer Crescent, Bramley & Stanningley and ‘No Stopping’ (8am-5pm Mon to Fri) restrictions on the School Keep Clear markings outside Hollybush Primary school on Outgang Lane, Landseer Mount and Landseer Crescent, Bramley & Stanningley and if no valid objections are received, to request that the City Solicitor make, seal and implement the order as advertised; and

b) Advertise a notice under Section 90c of the Highways Act 1980 to provide traffic calming measures in the form of speed humps on Outgang Lane and Landseer Crescent, as shown on drawing TMW-6-2559-CONSULT-01.

The Chief Planning Officer has:

• Agreed the modifications that have been recommended by the Examiner;
• Agreed that the draft Alwoodley Neighbourhood Plan proceeds to referendum in the Alwoodley Neighbourhood Area.