Decisions

The decision to waiver CPR 3.1.1, 3.1.15, 8.1 and 8.2 for the supply and installation of a bespoke timber retail/education unit in the newly developed Wildlife World @ Lotherton Hall.

The Chief Officer, Housing Management, approved the new local lettings policy for 24 maisonette units situated on Argie Avenue, Kirkstall

The Director of Resources and Housing agreed to the purchase of one long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Chief Officer Culture and Sport has agreed to the variations to the Alliance Leisure Partnership Contract:
• Extending the contract by 18 months with an optional 1 year extension remaining on the agreement.
• To change the Thresholds to the financial performance achieved in 2016/17 as set out in section 3.12 table 5.
• To reduce the bandings within the percentage splits when profit share is reached as set out in section 3.12 table 5.

The Director of Resources and Housing gave permission to procure a consultant to supply technical advisor services to oversee the construction of the District Heating Network and the associated housing works under the NEC3 contract (both schemes valued at c£40 million).

The Chief Officer Economy and Regeneration has approved the sale of subject former Eastmoor Secure Unit site to the selected preferred bidder, the details and terms of which are detailed within the confidential appendix.

The Chief Officer Economy and Regeneration has approved that Kippax
Housing Office be declared surplus to Council requirements and sold by way of public auction with the reserve to be agreed by the Head of Land and Property. ln the event of a sale not being concluded then the Chief Officer Economy and Regeneration further approved that the property can be offered for sale by informal tender.

The Head of Governance Services has approved the transfer of the records listed in the attached schedule (Appendix A to the attached report) to the West Yorkshire Archive Service. The Head of Governance Services has the authority to approve the transfer of these documents through the sub-delegation scheme of the City Solicitor. The scheme gives the Head of Governance Services delegated authority for the management of corporate governance. This function is one of the specific delegations to the City Solicitor under the Executive delegation scheme within Part 3 Section 3E of the Council’s Constitution.

This transfer will take place on 15th August 2017 and is made in accordance with the Governance Services document retention and disposal arrangements

The Director of Resources and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Chief Officer of Parks & Countryside has approved the waiver of the following contracts procedure rule(s):

- Contracts procedure rule no 3.1.1.1 – category plan and approved budget

- Contracts procedure rule no 3.1.15 – requirement to use the councils standard tender documents

- Contracts procedure rule no 8.1 and 8.2 – intermediate value procurements

to enable us to award a contract to Contech UK to the sum of £35,000 to support the service in completing the work to new animal enclosures at Lotherton Hall.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Chief Officer CEL approves the waiver for the direct award of a contract for the provision of auction services for vehicles, plant and machinery to Stoodley Vehicle Auctions Limited from the 1st July 2017 to the 31st March 2019

The Chief Officer Resources and Strategy approved the changes required to move from Business Change to Embedding Change as follows:

The temporary Head of Business Change post is deleted.

The current postholder will be deployed back into her substantive post as Service Delivery Manager. At the person’s request they will return to an area SDM post. The SDM role in the Embedding Change team will be recruited to internally.

The Team Manager post is retained and the current postholder offered this role.

The senior Social Worker and Social Worker posts are retained with the current postholders offered these roles.

The two SO2 Project Administrators are no longer required and these vacant posts will be deleted.

Any unfilled positions will be recruited to via internal recruitment.

The current B3 Senior Business Support Assistant will be deleted. Creation of a C3 Senior Business Support Officer to support to the whole team, including the SDM. This role will provide support to deliver the general communications from the team to the wider workforce.

The Director of City Development has agreed to waive Contracts Procedure Rules 8.1 & 8.2 Intermediate value Procurements between £10,000 & £100,000 to agree to a direct appointment.

The Director of Adults and Health approved:

The waiver of Contracts Procedure Rules 9.1 and 9.2 to enter into a contract with the Alzheimers Society to continue the current provision of a day opportunities and an outreach service for younger people with dementia for 2 months from 1st October 2017 - 30th November 2017; with one option for a two-month extension, potentially taking the contract to 31st January 2018. The financial value of a two-month contract would be £48,750, and if required, a further two months would take the total to £97,500. Provision is available within the agreed budget for procuring this
service.

The award of a five-year contract to Community Links for the provision of the new service specification, with options to extend by a further three years. The start date for this contract to be varied from the date of 1st October 2017 advertised in the procurement process, to be mutually agreed with Community Links, to ensure adequate time to manage the transition of provider and premises, and to commence the day after the contract with the Alzheimers Society ends.

The Commissioning Manager, Dementia, to be responsible for ensuring the recommendations are implemented.

The Director of Adults and Health approved the appointment onto a 12 month framework agreement (for the supply of Telecare Equipment listed in appendix 2) the 10 suppliers listed in appendix 5, and approved the undertaking of further tendering exercises in years three and four to create further framework agreements which effectively gives new suppliers in the market an opportunity to supply the goods and allows the council to expand the number of items available to service users by asking bidders to submit new prices against a revised specification.

The Director of Adults and Health noted that the implementation discussions will take place with the suppliers once the contract is awarded; the proposed timescale for implementation is 1st September 2017; and the Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation. The estimated value of the framework is £400,000 during the twelve month period.

The Director of Adults and Health approved the waiver of the contracts procedure rule(s) no 8.1 and 8.2 intermediate value procurements and place an order for an agency worker directly with Practicus without seeking competition to cover an interim period of up to 6 months to work on the Procurement and Estates enabling programmes of the Leeds Health and Care Plan, commencing on 24th August 2017, whilst the fixed-term posts to continue this programme of work are finalised and recruited to. This decision will be implemented with immediate effect by the Chief Officer Resources and Strategy, Adults and Health. This will maintain continuity of the development and delivery of the Leeds Plan as agreed at the Leeds Health and Care Partnership Executive Group on 6th October 2016.

The Director of Adults and Health approved the request to utilise the 6 month extension to the current contract with St. Anne’s Community Services, in accordance with CPR 21.1, for the provision of the residential alcohol rehabilitation service in the sum of £157,157.00.
The Director of Adults and Health approved the request to utilise the 6 month extension to the current contract with St. Anne’s Community Services, in accordance with CPR 21.1, for the provision of the residential alcohol detoxification service in the sum of £141,430.00.

The Director of Adults and Health approved the authorisation of the extension of the forthcoming advocacy procurement to incorporate both Advocacy Support and Services Contract and the IMCA Service.
The Commissioning Officer will liaise with Projects, Programmes and Procurement Unit (PPPU) regarding the procurement exercise to ensure the Public Contracts Regulations 2015 and Contracts Procedure Rules (CPR) are adhered to. The decision will be implemented from April 2018.
The Director of Adults and Health will use her delegated authority to take commissioning decisions which will be a direct consequence of this significant operational decision, for example approval of the detailed specifications for procurement and subsequent contract awards. This is subject to the decisions being in line with the key principles and features as described in the report.

The Chief Officer for Parks and Countryside has agreed to use the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rules 8.1 and 8.2 for the purchase of a BioDisc Sewage Treatment Plant for the new Whinmoor horticultural nursery.

The Chief Officer Resources and Strategy agreed to a waiver of the Intermediate Value Procurement Rule, to allow for the purchase of new display cabinets at Abbey House Museum, at a value of £ 18,447.

An opportunity has arisen to fund some additional targeted work with people who are rough sleeping or begging, as a result of an increase in funding to the Council from DCLG for homelessness in the form of the Flexible Homelessness Support Grant.

The report recommends that funding should be allocated to DISC and CGL to strengthen the work of the Street Outreach team and Forward Leeds.

The Director of Resources and Housing approved the recommendation to:-

1. Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a short term contract of up to £72k p.a. with CGL to employ two workers from 1st September to 31st March 2019 (maximum cost £114k).

2. Waive Contracts Procedure Rule 8.1 and 8.2 using the authority set out in CPR 1.3, to enter into a short term contract of up to £40k p.a. with Disc to employ an additional worker at Forward Leeds from 1st September to 31st March 2019 (maximum cost £64k).

3. Agree to receive performance reports on a quarterly basis outlining activity undertaken and outcomes achieved.

The Chief Officer (Highways and Transportation):
(i) Noted the principles of the highway works as outlined in Section 6.2 and shown indicatively on Drawing Number 12068/GA/11 as shown at Appendix 3 of this report; and
(ii) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer; and
(iii) Gave authority to incur expenditure of £325,500 works costs and £80,500 staff costs; and meet the costs of any other works resulting from the outcome of safety audits and consultations, all to be fully funded by a developer through a Section 278 Agreement; and
(iv) Approved the advertisement on site of a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 to establish a pedestrian crossing facility as shown on Drawing Number 12068/GA/11; and
(v) Approved the advertisement of a notice under the provisions of Section 228 of the Highways Act 1980 to achieve the adoption of an unregistered private verge on Leeds Road, located to the west of Sandgate Lane, for the purposes of facilitating a relocated bus stop; and
(vi) Gave authority to carry out the detailed design, tender and implement the works as set out in Section 6.2.

The Chief Office Parks & Countryside has approved;

- the waiver of contract procedure rules 8.1 and 8.2.

- to award a contract to Darkside Security for the Leeds Reggae Event and the Leeds West Indian Carnival. The contract shall run for the 2017 events over August Bank Holiday.