Decisions

The Chief Officer Parks and Countryside has approved the
waiver of the following contracts procedure rule(s) in accordance
CPR 27:

- Contracts procedure rule no 3.1.1.1 – The proposed procurement
expenditure must be contained within a category plan

- Contracts procedure rule no 3.1.15 – requirement to use the
council’s standard tender documents

- Contracts procedure rules no 8.1 and 8.2 – intermediate value
procurements

- Award a contract to Rotomation in the sum of £95,650 for the
provision of bespoke horticultural machinery.

The Chief Officer Waste Management Service approved the waiver of CPR 8.1 and 8.2 and awarded a contract directly to Hopkinsons Fairdeals Ltd to purchase a used narrow track refuse collection vehicle.

The Director of Environment and Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report. The scheme has been . updated to include the Chief Officer Facilities and Fleet.

The Head of Asset Management has declined the nomination to add Wetherby Civic Offices, 24 Westgate, Wetherby, LS22 6NL to the List of Assets of Community Value and instead add the property to the List of Assets Nominated by Unsuccessful Community Nominations on the basis that the nomination does not meet the criteria laid down in the Localism Act 2011.

The Chief Officer for Parks and Countryside agreed to use the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rule No 8.1and 8.2 – Intermediate Value Procurement – to enter into a contract for the purchase of memorials and plaques direct from the Columbaria Company

The Director of City Development has:
i) Approved the panel's recommendations;

ii) Instructed the Acting Head of Innovation and Sector Development and the Head of Asset Management to develop detailed funding agreements with the recommended projects and in consultation with Council's legal department;

iii) Agreed that the programme of funded projects is overseen by a Leeds Tech Hub programme board, to be chaired by the Chief Officer Economy and Regeneration;

iv) Noted that £1,013,353.48 of the Tech Hub remains unallocated and a further report will be submitted in due course which sets out how this money will be allocated, following revised proposals from the remaining eligible projects.

The Chief Officer Waste Management made the decision to implement charges for replacement black (residual waste) and brown (garden waste) bins, in line with the revenue budget agreed by Full Council on 22nd February 2017.

Extension of the contract LCCITS160008 Microsoft Premier Support (A95B-A6FOUC) to 29th April 2018

The Director of Children & Families agreed to:

1) approve the waiver of the following Contracts Procedure Rule to enable the delivery of critical accommodation at Bramley Primary School, thus allowing the engagement of the Council's Strategic Partner (Leeds LEP Limited) to deliver the required works.
* CPR 9.1 where no appropriate internal provider, Exclusive Supplier, existing provider, LCC Approved Framework Agreement or Approved Framework Agreement exists, competition is required for procurements valued over £100k.
*CPR 9.2 where there are sufficient numbers of providers at least four written tender will be provided,

2) Approve the engagement of the LLEP via the existing Strategic Partnering Agreement and generate a programme of works that will be delivered at selected schools that cannot be met by the Internal Service Provider or an existing Framework Agreement in time for the start of the 2016 September term.

3) Note that design and technical services have been procured utilising the City Council's preferred provider, Norfolk Property Services Leeds (NPS).

The Chief Officer Waste Management agreed to note the content of this report and approve the award of the Manufacture, Supply and Installation of Bin Frames contract to Wrightways UK Ltd for the period of 5 years subject to annual review.
Appendix1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Resources and Housing agreed to approve the Write off irrecoverable Former Tenants Arrears in the sum of £100,517.36 represented by 220 accounts in relation to the citywide accounts.
It was also agreed that 268 long standing former tenant accounts with a total credit balance of £8065.23 are written off.

A Full Council decision in February 2017 approved the introduction of a charge for the collection of bulky household waste in Leeds. A charge of £20 per collection of up to four items is proposed, which represents a subsidised collection service for householders. This fee level compares favourably to other Councils, many of which have been charging for this collection service for some years.

The changes proposed provide two significant opportunities for local third sector reuse organisations. Firstly, the charge will drive more households to contact these organisations to remove their waste as that route will remain free of charge. This sector will therefore be provided with more items to collect for eventual re-use. Secondly, a proportion of the income generated through the introduction of a charge will be used to support the work of local reuse organisations to help ensure a sustained presence in the city.

The Director of Resources and Housing agreed to approve the wavier of CPR 9.1 and 9.2 to enable the commission and appointment of Michael Parrett Associates to undertake Expert Witness services.
To Agree the wavier of CPR 8.1 and 8.2 to enable the commission and appointment of Michael Parrett Associates to undertake a training program for staff.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Resources and Housing has approved to remove from charge and approve the sale of the Council garage along with the land it is situated, adjacent to 10 Cobden Terrace, Farnley, LS12 5LE to the leaseholder of the garage.

The Director of Resources and Housing has approved the suspension of lettings, removal from charge and full demolition of garages including removal of abandoned contents, associated structures and general debris at G1 to G24 at Rose Grove, Rothwell, Leeds LS26 0QY.

The Director has approved declaring the site surplus to departmental requirements and for the site to be taken forward by Housing Growth Team to explore capacity for self-build plots.

The Director of Resources and Housing agrees to give authority to spend £3,011,541 from the existing budget provision (Capital Scheme no. 16256) for the refurbishment of the Middleton Complex which will enable 305 workstations to be accommodated as part of the Changing the Workplace Programme.

The Director of Resources and Housing also gave Authority to spend £500,000 from existing budget provision (Capital Scheme Number 16256) for feasibility studies to support the development of business cases for the remainder of the retained estate where identified for retention to be transitioned to Changing the Workplace and New Ways of Working.

The Chief Officer Housing Management, approved the 25 tenant led environmental and community related funding recommendations of the HAPs from 1 March 2017 to 31 March 2017 and the 64 projects initially deferred and now supported by the HAPs.

The Director of Communities and Environment agreed to give Authority to spend £238,00 to upgrade lifts 4 and 5 at Woodhouse Lane Car Park via Leeds Building Services through funding from the capital programme

The Chief Officer (Highways and Transportation):
i) Instructed the City Solicitor to advertise a package of draft Traffic Regulation Orders comprising various waiting and movement restrictions all as shown on the drawings scheduled in Paragraph 4 to include any necessary revocation(s) of existing Orders in whole or in part and subject to no valid objections being received, to make seal and implement the orders as advertised.
ii) took all necessary steps under the provisions of Section 228 of the Highways Act 1980 to declare the area of highway being parts of St Cecilia Street and a small area of St Peter’s Square as shown on the plan in Appendix 4 to be adopted and be held as highway maintainable at public expense; and
iii) instructed the City Solicitor to prepare and advertise a Notice under the provisions of Section 228 of the Highways Act 1980 to declare the area of highway shown hatched on the plan in Appendix 4 to be highway maintainable at public expense; and
iv) if objections are received from the majority of the owners of the land, request the City Solicitor to make immediate application to the Magistrates’ Court for an Order overruling the objections
v) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway and carriageway shown on the marked up Drawings as shown in Appendix 5. 732408-LCC-AX-DF2-DR-EP-MI_07_ and 732408-LCC-CX-DF2-DR-EP-MI_01_ are removed and that following the removal of the footway designation, cycle tracks are constructed under powers contained under the provision of Section 65(1) of the Highways Act 1980 for shared joint use by cyclists and pedestrians.

The Chief Officer (Highways and Transportation) approved the extension of the Supply of Traffic Census Enumerators Contract for 12 months to 26th April 2018 in accordance with its terms and conditions.

The Chief Officer (Highways and Transportation) is requested to:
i) approved the delegation of authority to hold the events listed;
ii) gave authority to the traffic management arrangements;
iii) requested the City Solicitor to make the requisite temporary Orders for the regulation of traffic for each event listed in Appendix 1, the late applications and those associated with protests/marches/parades/demonstrations under relevant legal provisions as and when requested on behalf of the Chief Officer (Highways and Transportation); and
iv) approved the facilitating of street parties on weekends and Temporary Play Streets throughout the year at no charge to the organiser subject to organisers agreeing conditions in Appendices 2 & 3.

The Chief Officer (Highways and Transportation) approved the increase in fees and charges as set out in Appendices A; B and C to this report.

The Chief Officer Highways and Transportation approved the waiver of Contract Procedure Rule: 8.1 and 8.2 (Intermediate Value Procurement) and approve the purchase of an annual software and hardware support contract with Integrated Design Techniques Limited to the value of £20,256 for the first year with the option to extend for a further three years without seeking competition.

The Chief Officer for Waste Management approves the award of the Mineral Oil Collection and Treatment contract to Avista Oil Services UK.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Chief Officer (Highways and Transportation):
i) noted and approved the contents of this report; and
ii) instructed the City Solicitor to advertise Notices in the press and on the relevant streets / car parks under the provisions of section 35C and 46A of the Road Traffic Regulation Act 1984 to vary the tariffs for both on street and off street car parks respectively as detailed in paragraph 3.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report, effective from 1 April 2017.

The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Chief Officer, Culture and Sport:
1. approved health and fitness memberships as set out in section 3.7 – 3.12 and note that a further review will need to be taken the following year.
2. approved the implementation date of the new membership prices for March 2017.
3. agreed to implement average price increases (rounded up) in line with inflation on the majority of price points, but to seek to maximise revenue on key income lines where possible above inflation. To be implemented March 2017
4. approved no increases to the Leeds Card Extra rates to protect the most vulnerable
5. noted a further review of Leeds Card will be taken in early 2017.