Decisions

To accept an allocation of funding circa £3.5m for delivery of Stronger Families.

The Director of Children’s Services agreed to:

·  Provide approval to enter into the grant agreement with Building Better Opportunities for Leeds Children’s Services; and

·  Provide approval to accept the grant of £3.5m of European Structural and Investment Funds & Big Lottery funds as part of the Building Better Opportunities programme.

To authorise the funding allocations and the award of contracts to sub-contractors totalling £1,876,500 to deliver the STEP project as part of the ESIF Local Flexibilities for Unemployed People Programme.

The Director of Children’s Services authorised the contract awards with funding allocations to the selected providers on the STEP project to the total value of £1,876,500 over three years. The activity will contribute to the delivery of the European Structural and Investment Fund (ESIF) Local Flexibility to Reduce Unemployment Programme across Leeds and Bradford.

To provide funding for the compartmentation works to the remaining high rise, low rise and sheltered blocks that require the works. An extension of the existing contract has also been requested via an extension report

The Director of Environment and Housing agreed to approve the implementation of the available extension to this framework for 2 years commencing 1^st April 2017 and expiring 31^st March 2019.

The Director of Adult Social Services will be recommended to approve the payment of annual grants, during 2017/18 to third sector organisations who support social care functions.

The Director of Adult Social Services approved the recommendation for the payment of the third sector grants to the maximum amounts detailed in Appendix 1 for the financial year 2017/2018.

The Commissioning Manager Adult Social Care will implement this decision directly after it has been taken, subject to the necessary clearance process being completed, by informing the relevant organisations that, subject to the ongoing budget review process, their grant has been extended for a further year. 

To agree certain contract variations and settlement of outstanding issues.

The Director of City Development is recommended to:

a. note the contents of the report relating to this decision;

b. agree to the terms of settlement of various disputes relating

to performance failures; and

c. agree to the terms of the various contract variations and

novation referred to in the report (and any other ancillary

documents) in order to (amongst other things) facilitate the

sale of SSE/Royal Bank Leasing's sale of their shares in the service provider.

To approve the procurement strategy for the provision of classroom and school modular units for primary schools across the city using the YPO framework (651).

The Director of Children’s Services agreed to:

·  Approve the Learning Places Programme Procurement Strategy for bulge cohort temporary modular accommodation in the form of a call-off from YPO Framework for the requirements for 2017/18 academic year; and

·  Note that the Chief Officer, Projects, Programmes & Procurement Unit (PPPU) is supporting the procurement strategy for delivering the bulge temporary accommodation cohort through the YPO framework.

To award the contract for the provision of independent fostering services and supported lodgings.

The Director of Children’s Services agreed to award the White Rose Independent Fostering Framework Contract for a period of six months plus six months to the providers detailed in appendix 1 of the attached report.

Decision to award a number of Children’s Services contract extensions and variations for the continued delivery of commissioned services in 2017/18.  This will be managed via a block extension process.

1)  The Director of Children’s Services approved the invocation of CPR 21.2 to extend the following contracts

Contracts Procedure Rule No 21.2 – any contract extension must be approved by and dealt with by the relevant Chief Officer.

  Between £10k and £100k - Intermediate Value contract extensions:

·  Community Accord:  The sum of £15,000.  The contract extension shall   commence on 1 April 2017 and expire on 31 March 2018

·  Leeds Gypsy and Traveller Exchange (GATE):  The sum of £26,601.  The   contract extension shall commence on 1 April 2017 and expire on 31 March   2018

·  Leeds Community Healthcare Trust:  The sum of £35,000.  The contract   extension shall commence on 1 April 2017 and expire on 31 March 2018

·  Women’s Health Matters:  The sum of £36,067.  The contract extension shall   commence on 1 April 2017 and expire on 31 March 2018

  Over £100k - High Value contract extensions:

·  HomeStart Leeds:  The sum of £189,000.  The contract extension shall   commence on 1 April 2017 and expire on 31 March 2018

·  BARCA Leeds:  The sum of £340,000.  The contract extension shall   commence on 1 April 2017 and expire on 31 March 2018

2)  The Director of Children’s Services approved the invocation of CPR 21.7 to vary the following contracts

Contracts Procedure Rule No 21.7 – all Contract variations must be in writing and signed by both the Council and the provider except where different provisions are made within the Contract documentation. The value of each variation must be assessed by the Authorised Officer and a Delegated Decision taken by the relevant Chief Officer

·  HomeStart Leeds:  A variation to reduce the annual value of the contract   from £210,000 to £189,000.  This represents a saving of 10%, or £21,000 per   annum.  The contract variation shall commence on 1 April 2017

·  BARCA Leeds:  A variation to reduce the annual value of the contract from £475,000 to £340,000.  This represents a reduction of 28%, or £135,000 per annum.  However, the reduction includes £75,000 of Families First funding which is due to end on 31^st March 17 and it is not yet clear whether any further funding may be available, therefore the annual saving to LCC is £60,000.  The contract variation shall commence on 1 April 2017

·  Women’s Health Matters:  A variation to reduce the annual value of the contract from £42,432 to £36,067.  This represents a saving of 15%, or £6,365 per annum.  The contract variation shall commence on 1 April 2017

To reduce individual children’s centre budgets according to a formula that allocates monies according to the number of under 5s and levels of deprivation in a specific ‘reach’ area from April 2017. Individual centre budgets will be reduced on a sliding scale according to the level of need in the area of reach.

The Director of Children’s Services approved the proposal to reduce individual children’s centre budgets according to the formula.

To approve expenditure over £250k in respect of the 2017/18 Capital Maintenance Programme.

The Director of Children’s Services agreed to:

·  Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2017/18 and funded from the available Schools Condition Allocation grant;

·  Authorise expenditure of £8,225,000 of the available Schools Condition Allocation grant on these essential condition works;

·  Approve the proposed procurement strategy, including the use of the internal provider for some work areas and the Constructionline framework for the remaining programme;

·  Note that works are ongoing with the PPPU to develop an elemental framework that may be utilised to deliver the 2018 onwards programme, and that a separate report and DDN will be submitted for approval in respect of any further costs associated with this ongoing work stream; and

·  Note that £3,181,455 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2017/18 Capital Maintenance Programme, based on current outturn projections for last year’s maintenance schemes.

The Director of Environments and Housing agreed and authorises the release of grant funding from the Right to Buy Replacement Programme toAffinity Sutton Homes Limited who are apart of the Clarion Housing Group to facilitate the development of New Affordable Homes

The Director of Public Health will be recommended to agree a contract variation to reduce the annual contract price for the Community Drug and Alcohol Prevention, Treatment and Recovery Service (known as Forward Leeds) delivered by Developing Initiatives for Support in the Community (DISC) with effect from 1 April 2017.

ln accordance with Contracts Procedure Rule (CPR) 21.7 the Director of Public

Health has agreed a variation to the Community Drug and Alcohol Prevention,

Treatment and Recovery Service contract (YORE-9F7N76), known as Forward

Leeds, to reduce the contract price (excluding CCG funding) by £670,000 (8%)

p.a. from £8,329,730 to £ 7,659,730 with effect from 1 April 2017 .

Following a 2% reduction to the contract value in 2016/17 this brings the total

amount of savings realised from this service to 10% which is in line with the

overall reduction to public health funding in Leeds.

ln accordance with CPR 21.7, the reduced contract value has already been

consulted on and agreed with DISC who deliver this contract.

To seek approval for the contract extension and variation of the Home Independence Pilot for Independent Living to enable the continued provision of service throughout review and future procurement timescales.

The Director of Environment & Housing and the Director of Public Health agreed with the recommendation to approve a +6 +6 month extension and variation of the contract (9RXF-MZHGWW) held with Care and Repair Leeds for the delivery of Home Adaptations and Repairs for Independent Living Pilot in accordance with Contract Procedure Rules 21.1 and 21.7.

Key decision relating to the value of the contract.

Decision to award a number of Children’s Services contracts without subjecting the matter to competition, for the continued delivery of commissioned services in 2017/18.  This will be managed via the block waiver process.

The Director of Children’s Services approved the waiver of the following Contracts Procedure Rule(s):

Contracts Procedure Rule No 8 – Between £10k and £100k Intermediate Value Procurements and award contracts to:

·  Basis Yorkshire in the sum of £28k. The contract shall commence on the 1^st April 2017 and expire on the 31^st March 2018.

·  The Market Place in the sum of £92,385. The contract shall commence on the 1^st April 2017 and expire on the 31^st March 2018.

Contracts Procedure Rule No 9 – Over £100k High Value Procurements for the following contracts:

·  Barnardo’s in the sum of £265,725 per annum (Children Services contribution of £161,473, Adult Social Care contribution of £104,252). The contract shall commence on the 1^st July 2017 and expire on the 31^st March 2018 [with the option to extend for a period of 12 months].

To seek approval for waiver of Contract Procedure Rules to put in place short term interim contracts and extension of existing contracts to enable completion of strategic reviews. Waiver of Contract Procedure Rules to put in place contracts for specialist Housing Related Support services.

The Director of Environment and Housing approved the request to

1.   Waive Contracts Procedure Rule 8.1 and 8.2 using the authority set out in CPR 1.3, to enter into short term interim contracts for services to maintain continuity between 1^st April 2017 to 30^th June 2017. The value of each individual contract is less than £100K and the maximum value of all contracts will not exceed £435,682 (see table 1A at Appendix 1); and

2.  Request to approve the extensions of existing contracts under Contracts Procedure Rules (CPR) 21.1 to take up the available 12 month contract extensions for the Mental Health accommodation based services and Young People’s services that are subject to an on-going strategic review. The Maximum value of the extensions not to exceed £1,647,075 (see table 1B at Appendix 1); and

3.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into new interim short term contracts between 1^st April 2017 to 30^th June 2018 for housing related support services for Young People, also subject to ongoing review. Maximum value of contracts not exceeding £1,281,373.06 (see table 1C at Appendix 1); and

4.   Waive Contracts Procedure Rule 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a new 12 month contract with BASIS between 1^st April 2017 to 31^st March 2018 for the New Futures housing related support service. Maximum value of contract not exceeding £16,717 (see table 1C at Appendix 1); and

5.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into new contract commencing 1^st April 2017 for up to three 12 month periods with St Anne’s Community Services for the RAISE service providing housing related support services for homeless people. Maximum value of contracts not exceeding £513,000 (see table 1C at Appendix 1); and

6.   Waive Contracts Procedure Rule 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a contract based on a period of up to 24 months under the proviso that the Council will retain the right to enter into short term contract comprising up to four separate six month periods with R.D. Willis from 1^st April 2017 for the Temporary Accommodation Service when deemed appropriate (see table 1C at Appendix 1); and

7.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a new contract with C.G.L. for the Street Outreach Service commencing 1^st April 2017 for a period of 12 months with the option to extend further up to 26^th December 2019. Maximum value of the contract period not to exceed £589,148 (see table 1C at Appendix 1); and

8.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a new longer term contract with Home Group for the Kirkstall Lodge service between 1^st April 2017 and 31^st March 2020 to the sum not exceeding £171,002.16 (see the second row at table 1D at Appendix 1); and

9.    Approve the award of 3 contracts for the delivery of Specialist Housing Related Support services for a period of up to 5 years (with the option to extend by another 3 years) using the Negotiated Procedure without prior publication of a notice under Regulation 32 (2) (b) (ii) where the services can only be provided by a single provider due to competition being absent for technical reasons (see rows 3, 4 and 5 at table 1D at Appendix 1).