Decisions

The Director of Children & Families accepted the tender supplied by Clonshall Ltd (t/a Young and Co) in sum of £134,488.88 to carry out roofing works at Whitecote Primary School.

The Director of Children & Families accepted the tender supplied by Innercity Roofing Yorkshire Ltd in the sum of £150,418.00 to carry out roofing works at Wigton Moor Primary School.

The Director of Children & Families accepted the tender supplied by Jennings Roofing Ltd in the sum of £120,261.80 to carry out roofing works at Beeston Primary School.

The Deputy Director of Children & Families approved the waiver of Contracts Procedure Rules 9.1 and 9.2 in order to enter into a 3 year contract with Barca-Leeds for the value of £80k per annum.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £116,159.68 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Children & Families agreed to:
• Approve the waiver of the following Contracts Procedure Rule to enable the delivery of critical accommodation at Beecroft Primary School, thus allowing the engagement of the Councils Strategic Partner (Leeds LEP Limited) to deliver the required works:
o CPR 9.1 Where no appropriate internal provider, Exclusive Supplier, existing provider, LCC Approved Framework Agreement or Approved Framework Agreement exists, competition is required for procurements valued over £100k.
o CPR 9.2 Where there are sufficient numbers of providers at least four written tenders will be invited.
• Approve the engagement of the LLEP via the existing Strategic Partnering Agreement and generate a programme of works that will be delivered at selected schools that cannot be met by the Internal Service Provider or an existing Framework Agreement in time for the start of the 2017 September term.
• Note that he design and technical services have been procured utilising the City Council’s preferred provider, Norfolk Property Services Leeds (NPS), who will be appointed to provide a technical & cost assurance service.

The Natural Environment Manager authorised the making of a Public Path Diversion Order in accordance with Section 119 of the Highways Act 1980, in respect of a part of Great

The Head of Asset Management has accepted to list the Rosebud lnn,22
Westfield Road, Rothwell, Leeds, LS26 OSJ on the List of Assets of Community Value on the basis that the nomination satisfactorily meets the criteria laid down in the LocalÍsm Act 201 1.

The Leader has decided to adopt the executive arrangements detailed in the report and appendices attached with effect from 25th May 2017.

The Chief Executive has granted a dispensation, for a period of four years, to those Leeds City Councillors who are signatories to the attached application Schedule from the restrictions in section 31(4)(a) to take part in the discussion of a matter in which they have a disclosable pecuniary interest to allow them to make representations at a meeting where members of the public have the same entitlement (e.g. to allow a Councillor who is making an application for planning permission to attend to make representations at a meeting of the Council’s Planning Committee which is to hear the matter in the same way as a member of the public) for the reasons set out in the attached report.

The Chief Executive granted a dispensation, for a period of four years, to those Leeds City Councillors who are signatories to the appendices to the attached report, with a disclosable pecuniary interest arising through:
• Any office held within Leeds City Council for which they receive a taxable income; and
• Any office held outside Leeds City Council (to which they have been appointed by Leeds City Council) for which they receive a taxable income,
from both restrictions in section 31(4) to allow them to take part in any decision affecting these interests.

The Chief Officer Civic Enterprise Leeds approves the commencement of a procurement exercise in order to secure a contract for the supply of vehicle parts. The contract will have an annual spend value of £190k, start on 1st February 2018 and be for a period of 3 years, with an option to extend for up to 12 months

To seek approval of the Chief Officer Civic Enterprise Leeds for the authority to procure a new contract to replace the existing arrangements. The contract will be for a five year period to start on the 1st January 2018 and the annual cost will be approximately £155k per year

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £245,700.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £102,445.20 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer of Culture and Sport is recommended to approve the waiver of Contract Procedure Rules: 8.1 and 8.2 (Intermediate Value Procurement) and approve the awarding of an exclusive merchandise partnership with Awesome Merchandise covering the bidding period until July 2018.

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) noted the identified maintenance responsibilities;
iii) approved a £19,864 funding contribution towards the improvement of a public footpath as shown on Drawing number LD.634.02; and
iv) gave authority to incur expenditure of £19,864 to be funded from the LTP Transport Policy Capital Programme.

The Head of Transportation):
i) Approved the request to utilise Mouchel to assist in modelling the air quality requirements of the CAZ;
ii) Approved consultancy support to assist the Council to complete the detailed business case for implementing a CAZ in Leeds;
iii) Approved the appointment of a consultant to undertake an Alternative Fuel Feasibility Study for the Leeds area;
iv) Approved the use of internal resources to liaise with the external consultants as necessary to ensure effective and timely progression of the work; and
v) Approved the injection of £238,000 into the Highways and Transportation capital programme, fully funded by Government Grant; and
vi) Authorised expenditure of up to £237,864 to be funded via the DEFRA air quality capital grant award to cover the cost of the external consultancy support as itemised above.

The Head of Transportation): Approved
i) The injection of £150,000 into the Highways and Transportaion capital programme, fully funded by Government Grant;
ii) The discharge of the £150,000 to the Dearman Engine Company Ltd in order to commence work on the above workstreams; and
iii) The use of a Grant Agreement as a means of discharging the grant funding to the Dearman Engine Company Ltd for its intended purpose.

The Chief Officer (Highways and Transportation):
i) Noted the contents of this report;
ii) Gave authority to advertise and introduce two experimental Waiting and Movement Traffic Regulation Orders comprising of waiting, loading, and movement restrictions; and at the end of the 18 month experimental period and in the event that no valid objections have been received give appropriate consideration to making the Order permanent incorporating any modifications considered appropriate following the monitoring of the measures;
iii) Gave authority to incur expenditure of £113,200, which comprises of £77,000 Works costs, £33,200 staff fees (of which £30,100 previously spent) and £3000 legal fees and to be funded from the LTP Transport Policy Capital Programme; and
iv) Request the City Solicitor to:
a. Advertise an Experimental Traffic Regulation Order as detailed on drawing number TM.26.1850.TRO to introduce specific waiting restrictions;
b. Advertise an Experimental Traffic Regulation Order as detailed on drawing number TM.26.1850.TRO to introduce movement restrictions; and a provision shall be included to enable the Chief Officer (Highways and Transportation) to modify or suspend the Orders during the period of the experiment should he consider it necessary to do so; and
c. at the end of the 18 month experimental period and in the event that the measures are considered to be successful and no valid objections have been received give appropriate consideration to making the Order permanent incorporating any modifications considered appropriate following the monitoring of the measures.

The Cheif Officer of Parks and Countryside has approved the appointment of GMS Fencing & Maintenance Ltd to provide specialist expertise regarding the installation of zoo animal enclosures and adjoining boundaries at Lotherton Hall Bird Garden.

The Chief Planning Officer approved the following:

i) The modification of the Farnley Upper Moor Side Conservation Area
(boundary map Appendix 2) with effect from 5th June 2017.

ii) Adoption of the Farnley Upper Moor Side Conservation Area Appraisal
and Management Plan as non-statutory planning guidance (and as such
with weight as a material consideration) with effect from 5th June 2017.

The Director of Adults and Health approved the recommendation for the creation of two additional FTEs (1xC1-3 and 1xB1-3) on the Direct Payments team and release these for recruitment.
The Senior Manager, Adult Operational Services will be responsible for the recruitment process once the decision has been approved.

The Director of Resources and Housing has approved the award of a conditional contract to Vital Energi Utilities Ltd for the Housing District Heating Network.

Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

Pursuant to the Director of City Development's scheme of delegation;
having regard to the contents of the Award Report dated 26th April2017 and the
Executive Board report 9rn March 2016, the Chief Otficerfor Economy &
Regeneration is recommended to:
Support the recommendations made by the Appraisal Panel and under
CPR 18.1 approve the appointment award of the preferred bidder BE
Group for the contract to deliver the Digital Knowledge Exchange
service.
Authorise entry into all necessary contractual arrangements with the
preferred bidder BE Group to deliver the Digital Knowledge Exchange
service to the value of 8617 ,272.61.

The Natural Environment Manager authorised the City Solicitor declare the route shown on Background Document A, between Naburn Approach and White Laithe Approach, as a public right of way which will result in the addition of a footpath to the Definitive Map and Statement.

The Natural Environment Manager authorised the City Solicitor to make and advertise a Public Path Diversion Order in accordance with Section 119 of the Highways Act 1980, in respect of part of Rothwell Public Footpath No. 49 as shown on the map and to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Director of Communities and Environment gave Authority to Spend of £379,555.

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) considered and over-ruled the objections to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.59) Order 2014 Harewood Ward Amendment Order No.1 Order 2017;
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.59) Order 2014 Harewood Ward Amendment Order No.1 Order 2017; and
iv) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Head of Transportation noted and endorsed the revised Sustainable Education Travel Strategy and gave authority for publication.

The Chief Officer (Highways and Transportation):
i) noted the contents of the report; and
ii) approved the application from Manahatta, for a licence to operate a street café on the highway at Greek Street, as shown on the attached drawing numbered 2001 A, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation):
i) noted the principles of the highway works as outlined in Section 6.2 and shown on the Indicative Highway Works plan attached at Appendix 3 of this report;
ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
iii) gave authority to incur expenditure of £22,000 works costs and £5,500 staff costs to be fully funded by a developer through a Section 278 Agreement;
iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions on Neville Road and surrounding streets as shown on drawing APPENDIX 3 – INDICATIVE HIGHWAY;
v) authorised the City Solicitor to advertise notices under the provisions of Section 90c of the Highways Act 1980 advertise a Draft Traffic regulation Order and if no valid objections are received, to make, seal and implement the Orders as advertised; and
vi) give authority to carry out the detailed design, tender and implement the works as set out in Section 6.2.

The Chief Officer (Highways and Transportation):
i) Approved the design and implementation of ‘No Waiting At Any Time’ restrictions along all three Alderton Heights blocks. Details are shown on drawing number TM-2-2777-CONSULT-01.; and

ii) Requested the City Solicitor to advertise a draft Traffic Regulation Order to implement the measures in item 4 (i) above as shown on drawing number TM-2-2777-CONSULT-01 and if no valid objections are received, to make, seal and implement the order as advertised.

The Director of Children & Families accepted the tender supplied by SBS Roofing Ltd in the sum of £128,500.90 to carry out roofing works at Brudenell Primary School.

The Director of Communities and Environment agreed to approve the award and appoint Aspect Building Solutions Ltd, 7A Asquith Avenue Business Park, Asquith Avenue, Morley, LS28 5PZ as the contractor to carry out the proposed alterations to Bramley Library to deliver and create the Bramley Community Hub.

The Director of Children & Families accepted the tender supplied by Leeds Building Services (LBS) in the sum of £204,008.18 to carry out windows, walls and doors works at Hugh Gaitskell Primary School.

The Chief Officer HR agrees to waive Contracts Procedure Rules 3.1.15 – Requirement to use the Council’s standard tender documents and 8.1 and 8.2 – Intermediate value procurements in order to procure a corporate contract with Learning Pool for e-learning without seeking competition

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) considered and over-ruled the objection to Leeds City Council (Speed Limit) (No.1) Order 2017 20mph Zone Holt Park, Adel and Wharfedale and associated Section 90C notice for traffic calming measures;
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) (No.1) Order 2017 20mph Zone Holt Park, Adel and Wharfedale; and
iv) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Head of Asset Management has accepted to list Rawdon Community Library, Micklefield Park, New Road Side, Rawdon, LS19 6DD on the List of Assets of Community Value on the basis that the nomination satisfactorily meets the criteria laid down in the Localism Act 2011.

The Chief Officer Culture and Sport agreed the award of the Temporary Event Fencing, Barriers and Front of Stage Barrier Systems Contract to Events Solution Ltd. The contract will operate from the 1st May 2017 for a period of two years with an option to extend for a further 24months.