Decisions

This report is the response to a Deputation to Council in November 2017 which is concerned with the impact of development upon the community of Bardsey and requested a City Council audit of flood risk liaison between agencies and other public bodies. The Deputation is also concerned with the democratic process that allows the public to be consulted on all issues that directly affect them and to be given as much information that allows them to come to an informed view.

These points are set within the context of concerns regarding the protection of the Green Belt and the impact of development between the A58 and Wetherby (a ‘new suburb’ and ‘urban sprawl’).

The Director of City Development has noted the contents of this report and approved as the response to the Deputation.

The Chief Officer (Highways and Transportation):

i) noted the contents of this report; and

ii) gave authority to incur the additional expenditure of £720,000 (£595,000 works and £125,000 fees) all to be fully rechargeable to the Developer.

The Head of Transportation:

i) Approved the refusal of the request to the Stopping Up of the Highway shown red on drawing SD/217960/WR/01 under Section 116 of the Highways Act 1980; and

ii) Returned the advance payment in full to the applicant.

The Director of Public Health, in accordance with CPR 7.1 (below £10k low value procurement), has agreed a request to award interim contracts to pharmacies currently delivering the Pharmacy Supervised Consumption Service for the period 1 April 2018 to 30 June 2018. This will ensure continuity of provision from 164 pharmacy outlets across Leeds while a review to determine longer term commissioning requirements from 1 July 2018 is completed. The terms and conditions are to remain the same as current contracts. Pharmacies remunerated on a transaction per client basis and the combined value of expenditure during this three month period is expected to be circa £150,000.

The Head of Transportation approved the waiver of Contract Procedure Rules 8.1 and 8.2 – (Intermediate Value Procurements) so that the Council can specify the use of the High Ratio Co-Polymerised Calcium Sulfonate Alkyd paint system manufactured by Termarust Ltd in its specification for the Newlay Bridge Repainting Scheme, at an estimated cost of £15,000.

The Head of Transportation agreed to instruct the City Solicitor to apply to the magistrates’ court for an order under Section 116 of the Highways Act 1980 stopping up the two areas of adopted highway shown hatched in red on drawing SD/217960/KB/01C to all traffic and the area hatched in blue to all traffic except pedestrians, cycles and mobility scooters.

The Director of Public Health has approved the waiver of CPRs 8.1 and 8.2 using the authority set out in CPR 1.3 to enter into interim contracts in respect of two existing services.
1) Improving the health of women involved in the commercial sex scene (including targeted sexual health service for street workers)
BASIS provide support and outreach services to improve the sexual health of women involved in the commercial sex scene. The new interim contract will start on 1st April 2018 for 12 months with a further 12 months extension period available and the contract value is £36,520 per annum. This will maintain services during a council wide review of all contracts supporting this client group.
2) Public Health Library
Leeds Community Healthcare NHS Trust provides a specialist library service to the Council and citywide partners including specialist journals, a wide range of health promotion materials, regular updates on policy, and access to other NHS libraries. The new contract will be from 1st April 2018 for 2 years with a further 12 month extension period available and the contract value will be £9,925 per annum. The direct appointment was required due to no other local supplier being available for this type of service.

The Head of Transportation:
i) Noted the contents of the report;

ii) Authorised, subject to objections, the detailed design and implementation of a scheme to introduce additional traffic calming features as shown on drawing number TM/26/3074/HB;

iii) Requested the City Solicitor to Advertise a notice under Section 90c of the Highways Act 1980 to provide vertical traffic calming features as shown on drawing number TM/26/3074/HB; and

iv) Gave authority to incur expenditure of £12,000, which comprises of £8,000 works costs, £3,000 Staff fees and £1,000 legal fees, all to be funded from the LTP Transport Policy Capital Programme.

The Head of Learning Systems approved:

• entry into another Pre-Construction Agreement (PCSA 2) with Henry Boot Construction Limited to cover the pre-construction design fees up to the end of Gateway 3 (as set out in the document titled Gateway Review Process – Direct Selection) which will be paid on successful approval of Gateway 3 by the Council supported by our technical advisors, NPS.

• payment of £183,626.08 to be paid based on the approval of the Gateway 3 submission issued on Monday 6th November 2017;

• payment of £46,232.51 to be paid on approval of Gateway 3A which will be submitted on Friday 16th February 2018.

• that in the event of the Council cancelling the scheme between Stages 3 and 4 (Developed design and approval to contract award and proceed to construction), Stage 4 fees may be payable. If the scheme is not cancelled these Stage 4 fees are payable on Contract Award.

The Director of Adults and Health approved the waiver of CPRs 8.1 and 8.2 using the authority set out in CPR 1.3 to enter into a new contract with the existing provider, Advanced Health and Care, for one year (this is the minimum contract time) to ensure that there is not a break between contracts.
The Director of Adults and Health approved the expenditure of £16,977.15 for the cost of the second year extension.
Implementation will be by the Head of Service Assessment and Provision, Adults and Health.

The Chief Officer Communities approved the proposal to accept the grant funding of £152,500 from Government Equalities Office to deliver the Centenary Cities:100 Years of Votes for Women programme in Leeds and agreed to provide grant funding of £25,000 to Womens Lives Leeds to deliver a Community Outreach Programme.

The Director of Housing and Resources agreed to approve the request to apply Contracts Procedure Rule 21.1 for a 6 month contract extension with RD Willis Properties for the Supply and Management of Furnished Temporary Accommodation Service from 1 April 2018.

. The Director of Resources & Housing agreed to approve the waiver of CPR’s 8.1 and 8.2 to allow a 12 month (+ 2 x 6 month) contract to be awarded to Elisian Ltd for the provision of the MiCase hosted case management system for the period 1 April 2018 to 31 March 2019. The contract value is £10,260 per annum for the entire 12 month contract (with a potential additional cost of £4,995 + £4,860 for the 2 x 6 month extensions, respectively).

The Chief Officer (Highways and Transportation):

i) noted and approved the contents of this report;

ii) Approved the posting of a formal notice under Section 23 of the Road Traffic Regulation Act for a new “zebra” controlled crossing on Belle Isle Road; and

iii) Gave authority to incur expenditure of £62,208 work costs and £9,381 staff costs to be funded by the Children’s Services Capital Plan.

The Director of City Development gave approval to waive Contract Procedure Rules relating to orders over£ 1Ok, permitting the placing of the CPO and SRO notice adverts in the Yorkshire Evening Post.

The Director of Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £234,000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Resources & Housing and Director of City Development agreed to disband the Projects, Programmes and Procurement Unit (PPPU) service function in its current format and adopt a new operating model; with staff being integrated back into existing Directorate teams.
Realigning JNC posts in the Projects, Programmes and Procurement Unit (PPPU) in Resourcing and Housing.
Revisions to the senior management structure in City Development to support a refocused service delivery in relation to Economic Development and Asset Management. This will also allow for the transfer of senior staff from PPPU

The Chief Digital and Information Officer agreed to award a contract to Hydra Management Limited for a period of 6 months with the option of a further 6 month should it be required at a cost of £8,719 for each 6 month period.

The Director of Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £262,600.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer for Housing Management agreed to renew the partnership with West Yorkshire Community Rehabilitation Company to the value of £87,858 for activity from 1st April 2018 to 31st March 2019.

That permission is agreed in line with CPR 8.2, to enter into an intermediate value contract with a value between £10k and £100k without seeking competition and CPR 27.1 by completing a Chief Officer Delegated Decision Notice following approval of a waiver report.

The Chief Officer for Parks and Countryside authorised the use of the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rule No 9.1 and 9.2 – High Value Procurement – to enter into a contract for the procurement agreement of 10x Tractor Mounted Cylinder Mowers as set out within the report.

The Chief Officer Housing Management approved the 77 tenant led environmental and community related funding recommendations of the HAPs from 1 October 2017 to 31 December 2017.
The 11 Housing Advisory Panels (HAPs) are supported by the Resources and Housing Directorate to invest in a range of environmental and community related projects.
The panels are tenant led, each making recommendations for financial support for projects in line with locally agreed priorities and in support of the Councils 2017/18 priorities.
A full list of projects is provided in appendix 1

The Director of Resources and Housing noted the contents of this report including its appendices, and:
Agreed the business case presented in Confidential Appendix 1 and the external due diligence conducted on the business case presented in Confidential Appendix 2.

Agreed the current position with heat loads and our plans to secure the future heat loads required in the business case presented in Confidential Appendix 1.

Agreed to proceed on the basis that the £4m grant has been approved by WYCA board and that the conditions will not be removed from Vital’s contract until the grant agreement has been signed by WYCA.

Agreed the efficiencies achieved for the spine and housing contracts via the contract variation described in Confidential Appendix 4 and delegate authority to the Executive Programme Manager, Low Carbon to agree the final terms of the variation.

Approved a limited scope of works and services for the spine DHN D&B contract as described at paragraph 3.19-3.23 of this report for a maximum sum of £1,174,398.78.

Approved an extension to the limited scope of works and services for the housing DHN D&B contract as described at paragraph 3.25-3.26 of this report for a maximum sum of £775,740.

Agreed to remove conditionality from the Vital Energi Utilities Ltd D&B and O&M contracts for the housing and spine DHNs, subject to the Executive Programme Manager, Low Carbon agreeing the terms of the contract variation as described at recommendation 1.4.

Granted authority to enter into the WYCA grant agreement for the partial funding of the Spine DHN for a value of £4m subject to the Executive Programme Manager, Low Carbon agreeing the detailed terms.

The Chief Officer Environmental Action approved the evaluation criteria used in the procurement exercise for the provision of official controls interventions by an external contractor.

The Head of One Adoption West Yorkshire approved the waiver of Contracts’ Procedure Rules 9.1 and 9.2 to enter in to a contract with After Adoption as part of the regional adoption agency arrangements:

a. Adoption support service for the Wakefield district. This will be a call off contract with a maximum contract value of £38k. The contract will be for 6 months plus 6 months; commencing on the 1st of April 2018 and expiring on 30 September 2018.

The Chief Officer of Parks and Countryside has agreed;

to allocate additional resources from the housing revenue account (HRA) to fund an additional forestry crew in order to provide additional capacity to manage risks associated with trees across the city.

• The Director of Resources and Housing approved the award of the Shakespeare’s render repairs & external wall insulation contract with a value of £3,267,748 to Engie Regeneration Ltd.
• It is anticipated that the contract will take effect on 1 April 2018 and last for 12 months.

The Director of City Development authorised:

(i) Entering into a Stage 2 Funding Agreement with Arts Council England on terms summarised in the report for a grant of £6.333m towards the cost of reconfiguring and refurbishing the West Yorkshire Playhouse building.

(ii) Entering into a Development Agreement with the West Yorkshire Playhouse that incorporates the issues detailed in the report.

(iii) Entering into an Access Licence Agreement with the West Yorkshire Playhouse to allow the Council, its consultants / contractor to access the theatre building to undertake the proposed works.

The Head of One Adoption West Yorkshire approved the waiver of Contracts’ Procedure Rules 8.1 and 8.2 to award a contract to PC for delivery of the Prospective Adopters Training Programme. The contract will commence on 1st April 2018 and will expire on 31st March 2020. The contract will be a call off contract and the maximum contract value will be £18 K pa. The total maximum contract value over two years will be £36k

The Director of Resources and Housing agreed to approve the Write off irrecoverable Former Tenants Arrears in the sum of £74,960.85 represented by 91 accounts in relation to the citywide accounts.
Furthermore it is proposed that 11 long standing former tenant accounts with a total credit balance of £660.81 are written off.

The Director of Resources and Housing agreed to the approval of an increase in the fixed element of the Management Fee from £96 to £97 pa and the reduction in the percentage of the variable element of the Management Fee from 19% to 18%.

The Chief Officer (Highways and Transportation):

i) noted the contents of the report; and

ii) approved the application from Ivy’s, for a licence to operate a street café on the highway at 59-93 Vicar Lane, LS1 6BA, as shown on the attached drawing numbered EX102, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation):

i) noted the contents of the report; and

ii) approved the application from Ask Italian, for a licence to operate a street café on the highway at 14-22 Lands Lane, Leeds, LS1 6LB, as shown on the attached drawing numbered TB_15_1228_501_3, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation):

i) Authorised, subject to public consultation the detailed design as outlined in drawing TM-18-2851-01-02 and give authority to implement the works;

ii) gave authority to incur expenditure of £22,200 being £13,000 works costs and £9,200 staff costs, all to be fully funded by the developer from the signed S106 Agreement; and

iii) Requested the City Solicitor to:

a) Advertise a draft Speed Limit Order and associated 90C Notice under the Highways Act 1980 to inform the public of the proposed traffic calming elements:

b) Advertise a Traffic Regulation Order to introduce Waiting Restrictions as deemed appropriate and;

c) Subject to no objections being received, to make seal and implement the above Orders.

The Chief Officer (Highways and Transportation):

i) Noted the detail of the highway works as outlined in section 3 and shown on plans TM-27-2993-CON-01B and 17468-C50 Rev B attached at Appendix 3 of this report;

ii) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the developer will design and procure the highway works at their expense and the Council will check the design of the work and inspect the construction, with step in powers should the works not be managed or constructed to appropriate standards;

iii) Requested the City Solicitor to advertise a draft Speed Limit Order to introduce a 40mph speed limit on Warren House Lane as shown on drawing no. TM-27-2993-CON-01B attached at Appendix 3, and if no valid objections are received to make, seal and implement the Orders as advertised; and

iv) Gave authority to incur expenditure of £18,000 fees to check the design and inspect the access works and prepare and implement a Traffic Regulation Order, which will be fully funded through the Section 278 agreement.

The Chief Officer (Highways and Transportation):

i) Approved the implementation of a scheme to introduce a Prohibition of All Motor Vehicles ‘Except for Access Order on High Weardley Lane, Harewood, as shown on the attached drawing number TM-16-2970-01-01 at an estimated cost of £4500, made up of £3000 legal costs and £1500 staff costs which will be fully funded from private external income; and

ii) Authorised the City Solicitor to advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

The Chief Officer (Highways and Transportation)

i) noted the contents of this report;

ii) considered and over-ruled the objection to Leeds City Council (Speed Limit) (No.07) Order 2017 20mph Zone Yeadon Westfield, Guiseley & Rawdon Ward;
i) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) (No.07) Order 2017 20mph Zone Yeadon Westfield, Guiseley & Rawdon Ward; and

iv) requested the City Solicitor to write to the objector informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer (Highways and Transportation):
i) Noted the detail of the highway works as outlined in section 3 and shown on drawing number 16026-GA-03 rev D;
ii) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the developer will design and procure the highway works at their expense and the Council will check the design of the work and inspect the construction, with step in powers should the works not be managed or constructed to appropriate standards;
iii) Requested the City Solicitor to advertise a draft Traffic Regulation Order to create no waiting at any time restrictions on Sayner Lane as shown on drawing 16026-GA-03 rev C and, if no valid objections are received to make, seal and implement the order as advertised;
iv) Gave authority to incur expenditure of £20,000 fees to check the design and inspect the works and prepare a Traffic Regulation Order, which will be fully funded through the Section 278 agreement; and
v) Approved the adoption of new highway construction on land shaded green and blue on drawing number 16026-GA-03 rev D so that it can be added to the Council’s maintenance regime.

The Chief Officer (Highways and Transportation):

i) Approved the design and implementation of ‘No Waiting At Any Time’ restrictions on Outgang Lane, Broad Lane, Broadlea Crescent, Landseer Mount and Landseer Crescent, Bramley & Stanningley and ‘No Stopping’ (8am-5pm Mon to Fri) restrictions on the School Keep Clear markings outside Hollybush Primary school on Outgang Lane, Landseer Mount and Landseer Crescent, Bramley & Stanningley; and

ii) Approved the design and implementation of speed humps on Outgang Lane and Landseer Crescent with a section of new footpath along the eastern side of Landseer Crescent to the junction with Outgang Lane, Bramley & Stanningley, at an estimated cost of £33,000, all to be funded from the Children’s Services Capital Programme. Details are shown on drawing TMW-6-2559-CONSULT-01. and

iii) Requested the City Solicitor to:

a) Advertise a draft Traffic Regulation Order to introduce ‘No Waiting At Any Time’ restrictions on Outgang Lane, Broad Lane, Broadlea Crescent, Landseer Mount and Landseer Crescent, Bramley & Stanningley and ‘No Stopping’ (8am-5pm Mon to Fri) restrictions on the School Keep Clear markings outside Hollybush Primary school on Outgang Lane, Landseer Mount and Landseer Crescent, Bramley & Stanningley and if no valid objections are received, to request that the City Solicitor make, seal and implement the order as advertised; and

b) Advertise a notice under Section 90c of the Highways Act 1980 to provide traffic calming measures in the form of speed humps on Outgang Lane and Landseer Crescent, as shown on drawing TMW-6-2559-CONSULT-01.

The Director of City Development has declared surplus to requirements 163 Lower Wortley Road and approved that it be sold by way of public auction with the reserve is to be agreed by the Head of Land and Property. In the event of a sale not being completed it was further approved that the property can be offered for sale by informal tender.

The Director of Children & Families approved the request to waive contracts procedure rules no 9.1 and 9.2 – high value procurements to award an 11 month contract (with 2 x available extensions of 6 months) to Scope in Leeds for Inclusion Support from 1st May 2018.

The Director of Children and Families agreed to waive contract procedures rules 9.1 and 9.2 to award a contract, without competition, to Homestart for delivery of Family Support Service. The contract will commence on 1st April 2018 and will expire on 31st January 2019 with the option to extend for 1 x 5 month period. The contract value will be a maximum of £236,122.

The Director of Children & Families:

• Approved the proposed changes to the structure for the Sufficiency & Participation Team;

• Gave authority for the outcome of the Managing Staff Reduction process to be implemented.

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Body of Pudsey Waterloo Primary School and Pudsey Primrose Hill Primary School and the Owlcoates MAT;

• Give authority for the Commercial Transfer Agreement to be executed and completed to enable the Academy to open on 1st March 2018.

The Director of Childrens & Families agreed to:

1. Authorise the required ‘task orders’ issued via the LLEP to deliver a package of ‘Early Works’ to facilitate the Learning Places expansion at Beecroft Primary School for the sum of £868,416 which includes pre-construction fees incurred to date and securing of the offsite manufacturing slot for the required accommodation.

2. Approve the expenditure of £868,416 from capital scheme number 32450/BEE/000 for the completion of a package of ‘Early Works’ necessary to deliver the expansion of Beecroft Primary School for a September 2018 occupation. This is to be funded from the £1.2m allocated for the expansion of Beecroft Primary as part of the Learning Places Programme report approved at the December 2016 Executive Board.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2018.

4. Note that a subsequent DCR will be submitted for the main works following the decision of the 2018 February Executive Board.

5. Note that the officer responsible for implementation is the Built Environment Project Officer.

The Director of Children & Families approved the award of a contract to Barnardo’s for the provision of the Leeds Portage Service for a period of three years (with the option to extend for two further 12 month periods) at a cost of £185k per annum.

The Leader has decided to adopt the executive arrangements detailed in the report and appendices attached with effect from 25th May 2017.

The Leader has decided to amend her executive arrangements as detailed in the report and appendices attached.

The Leader has decided to amend her executive arrangements as detailed in the report and appendices attached.

The Leader has decided to amend her executive arrangements as detailed in the report and appendices attached.

The Leader has decided to amend her executive arrangements as detailed in the report and appendices attached.

The Leader has decided to adopt the Executive Arrangements detailed in the report and appendices attached.

The Director of Environments and Housing agreed to the approval of amendments to the Environment and Housings Sub-delegation Scheme the amendments in appendix one to this attached Report.
This report sets out proposed amendments to the sub-delegation scheme for the Director of Environment and Housing following amendments to the Leaders Executive arrangements. As a result of these changes the Directors delegation scheme has been updated.
The scheme sets out how the Director of Environment and Housing intends to exercise the powers delegated to him in accordance with the constitution.

The Leader has approved amendments to the Officer Delegation Scheme (Executive Functions) and the Executive Members Oversight of Officer Executive Delegations as detailed in the attached report.

The Leader has decided to adopt the Executive Arrangements detailed in the
report and appendices attached.

The Leader has approved amendments to his Executive Arrangements shown at Appendices A and B to the attached report.

The Leader has approved the Executive Arrangements shown at appendices A to U on the report attached for the 2014/15 Municipal Year.

The Leader of Council approved the Executive arrangements for the authority for the 2013/14 Municipal year.