Decisions

The Head of Elections, Licensing and Registration agreed to waived contract procedure rules 8.1 & 8.2 to ensure a consistent approach to English literacy and numeracy testing is delivered by engaging the existing service provider previously procured (waiver report attached).

The Chief Officer Shared Services approved a report to waive CPR 8.1 and 8.2 and to extend the contract with Giant Precision Limited, for the provision of Abacus e recruitment software for a period of up to 18 months.

The report explained the need to extend the current contract to allow time to comprehensively review the Council’s business requirements, including determining the impact of the new provisions of the General Data Protection Regulations and Public Sector Network licence requirements

Subject to the implementation of the recommendations of the Headingley Stadium Redevelopment report dated 19 September 2017 the Director of City Development has granted approval to enter into the Agreement for Lease and to take a lease of the accommodation.

Subject to all other parties obtaining the necessary approvals to enter into the documentation, the Director of City Development, in conjunction with the Chief Officer (Financial Services), has approved the terms of the arrangements outlined in this report and authorised the necessary documents to be entered into so as to facilitate the redevelopment of Headingley Stadium.

The Chief Officer Economy and Regeneration has given approval to declare surplus to Council requirements the former Peel Street Community Centre, its disposal to the adjoining owner and a release of rights enjoyed over the adjoining Melbourne Street car park on terms outlined in the confidential appendix.

The Chief Officer Learning Improvement agreed to:
• Authorise expenditure of £231,123 from capital scheme number 32453/STC/000 to undertake the proposed refurbishment works at St Catherine’s Children’s Home;
• Note the programme dates identified in section 4.2 of the attached report in relation to the implementation of this decision; and
• Note that the officer responsible for implementation is the Built Environment Project Officer.

The Chief Officer Learning Improvement is requested to:

• Approve the expenditure of £92,005 from capital scheme number 32457/SOU/HIG for the design and delivery of the off-site highways and off-site planting works, as conditioned by Planning, to support the South Leeds SEMH development. This figure includes the design fees for the work and full delivery cost as well as a client held contingency commensurate with works of this scale and risk.

• Authorise acceptance of the cost estimate submitted by Highways in the sum of £77,004, including all design and development fees, and approve placement of the necessary order.

• Authorise acceptance of the cost estimate submitted by Parks & Countryside in the sum of £3,000, including all design and development fees, and approve placement of the necessary order.

• Note the following:

a. That ‘Approval to Spend’ the full SEMH programme cost of £45m, from capital scheme number 32457/000/000, required to cover all costs incurred to facilitate this programme was granted at the 27th July 2016 Executive Board as part of the “Investment in new Social, Emotional and Mental Health Specialist Provision for children and young people” paper.

b. That this constitutes one of three developments to be undertaken as part of the SEMH programme, each of which will be formalised under individual scheme specific contracts. A cross programme budget of £45m has been identified for this of which £40m has been allocated for post-feasibility work streams and construction on-site. The particulars within this report refer to the necessary off-site works at South Leeds only and their associated design costs. Further Design and Cost Reports will be submitted referring specifically to the projects at North Leeds upon completion of the design work by Highways. The works at East Leeds have been approved under a separate report.

c. The programme dates identified in section 4.0 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.

d. The officer responsible for implementation is the Senior Project Officer.

The Chief Digital Officer Digital and Information service agreed to approve the extension of contract DN188509 (9LPB-AFRGZH: LCCITS140018: Data Network Hardware Maintenance, Support, Design, Supply and Implementation Services) with BT IT Services Ltd for a further 24 months, for the period 01 April 2018 to 31 March 2020.

The Natural Environment Manager authorised the City Solicitor to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of three claimed Footpaths off Kentmere Approach, Seacroft shown on the map attached as Background Documents A and to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Natural Environment Manager authorised the making and advertising of a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of part of Garforth Footpath No. 36 shown on Background Document A and the confirmation of the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determinatio and making of a Public Path Creation Agreement with the landowner in accordance with Section 25 of the Highways Act 1980 to create a public footpath between the new estate road off Baildon Avenue and Garforth Footpath No. 22 off Sandgate Drive with a width of 2 metres as shown on Background Document B.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate
Governance)

The Chief Digital & Information Officer gave approval to award a contract to Ripple Foundation C.I.C Ltd in accordance with the negotiated procedure without prior publication of a contract notice in the Official Journal of the European Union OJEU (in accordance with Directive 2004/18/EC) under Regulation 32 of the Public Contracts Regulations 2015. This will apply to business and technical services for a period of 12 months during the initiation period.

The Head of Elections, Licensing and Registration has approved the request for a variance to the special conditions attached to the grant of a private hire minibus licence.

The Deputy Director of Children & Families approved the waiver of CPR 8 under the process set out in CPR 27 to award a contract for the provision of 'Tuition for Children with Complex Needs who are not on the school roll'. The contract will run for 12 months from 1/9/17 to 31/8/17 at a cost of £185k to ensure continuity of the service.

The Director for Resources & Housing agreed to give Authority to Spend of £4.406m from existing budget provision in order to furnish Merrion House with the necessary furniture, IT equipment, FFE items and white goods, plus associated removals costs to accommodate 2,196 staff in accordance with New Ways of Working.

The Director of Communities and Environment agreed to provide authority to procure a contract for the support and maintenance of the Councils Contact Centre Technologies and associated Telephony estate along with supply of associated goods and services

The Director of Resources and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Director of Resources and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Resources and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Resources and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

In accordance with CPR 3.1.8 the Chief Officer Culture and Sport approved the selection of a contractor via an openly dvertsised tender utilising the restricted procurement process and the evaluation criteria of 60% price, 40% quality for the proposed roof maintenance works at Leeds Town Hall.

The Director of Children & Families agreed to:

1. Approve the waiving of the following Contracts Procedure Rule to enable the procurement, delivery and installation of all identified pieces of furniture and equipment necessary to populate the new SEMH schools in East Leeds (Seacroft) delivered under the SEMH Programme.

a) CPR 9.1
“Where no appropriate internal provider, Exclusive Supplier, existing provider Third Party Framework Agreement exists, competition is required for procurements valued over £100k.”

b) CPR 9.2
“Where there are sufficient numbers of providers at least four written tenders will be invited.”

2. Allow the use of a central purchasing body, the Yorkshire Purchasing Organisation (YPO) for the procurement of the identified furniture & equipment at the Leeds East SEMH development. This will include for design (where appropriate), delivery and installation of the identified items.

3. Note that the specification for the required furniture & equipment at East Leeds SEH has been drawn up in conjunction with the ‘End User’ (Wellspring Academy Trust). This report seeks means to efficiently and quickly procure this equipment in keeping with the project timeline.

4. Note that placement of orders for the identified furniture and equipment is needed three months prior to delivery and installation to ensure sufficient fabrication and procurement time is available to the appointed contractor. Leeds East is due for handover in December 2017 and therefore placement of the order for the furniture and equipment is required by the end of October 2017.

In accordance with Contract Procedure Rules, the Director of Resources and Housing approved the award of this contract to Selkirk and Westmoreland Ltd., for the tendered sum to re-roof 45 dwellings within the Belle Isle Tenant Management area. The anticipated contract start date will be 9th October 2017.

The Chief Officer Property and Contracts agreed with the waiver of Contracts Procedure Rules 9.1 and 9.2 – (High Value Procurements) in order to formalise the current service provider agreement with Switch 2 without seeking competition in the sum of £160,000. This agreement will expire on the 2nd January 2019 .

The Chief Officer (Highways and Transportation):

i) noted the principles of the highway works as outlined in Section 3.2 and shown indicatively on drawing 732641/LCC/HWT/XX/DR/EP/GA_01_ as shown at Appendix 3 of this report;

ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;

iii) gave authority to incur expenditure of £219,821 works costs and £43,964 staff costs to be fully funded by a developer through a Section 278 Agreement;

iv) requested the City Solicitor to:

1. Advertise a notice to amend an existing Traffic Regulation Order associated with the existing on-street parking bay affected by the relocation of the bus stop; and if no valid objections are received, to make and seal the TRO as advertised;

2. Advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 to establish a pedestrian crossing facility as shown on drawing 732641/LCC/HWT/XX/DR/EP/GA_01_; and

v) Noted and approved the changes to the adopted Highway boundary proposed as part of the works as described in section 3.2. The area shown in purple on the attached Proposed Adopted Highway Plan, included as Appendix 4, will be the resultant area of adopted Highway; and
vi) gave authority to carry out the detailed design, tender and implement the works as set out in Section 3.2.

The Head of Governance and Scrutiny Support has approved consequential amendments to the Members’ Allowances Scheme as set out at Appendix A for the reasons set out in the attached report.

The Director of Resources and Housing has approved the request to apply Contracts Procedure Rule 21 for a 6 month contract extension with RD Willis for the Supply and Management of Furnished Temporary Accommodation Service from the 1st October 2017.

This is a corporate contract. Placements to temporary accommodation within this contract for homeless households are made by Resources and Housing via the Leeds Housing Options Team, Children’s Services and Adults and Health.

The Chief Planning Officer has approved the City Council’s response to the Pre-Submission Draft Scarcroft Neighbourhood Plan.

The Director Resources & Housing gave Authority to Spend of £131,566 from existing budget provision (Capital Scheme no. 16256) for the refurbishment of office space at John Charles which will enable 34 workstations to be accommodated as part of the Changing the Workplace Programme

The Leader has decided to amend her executive arrangements as detailed in the report and appendices attached with effect from 8th September 2017.