Decisions

Following the award of a Framework Agreement by Crown Commercial Services and a subsequent mini competition process from the suppliers on the Framework Contract, a decision was made to award the contract to Lloyds Bank PLC from 1^st April 2015 to 31^st March 2017 with the provision to extend the period for a further 12 or 24 months.

It has now been decided to invoke the extension of this contract with Lloyds Bank PLC for a further 24 months from 1 April 2017 to 31 March 2019.

Following the award of a Framework Agreement by Crown Commercial Services and a subsequent mini competition process from the suppliers on the Framework Contract, a decision was made to award the contract to Lloyds Bank PLC from 1^st April 2015 to 31^st March 2017 with the provision to extend the period for a further 12 or 24 months.

It has now been decided to invoke the extension of this contract with Lloyds Bank PLC for a further 24 months from 1 April 2017 to 31 March 2019.

To commence procurement for day services for younger people living with dementia, for a new contract to commence 1^st October 2017. The current annual contract value is £272,500 and the new contract is proposed for a minimum of three years, which is above the threshold for a key decision;

To take up the two three-month extension options in the existing contract for these services with the Alzheimers Society, to provide these services until the end of September 2017. This will take the duration of the current contract to 12 months, so the total contract value will be £272,500, which is above the threshold for a key decision

The Director of Adult Social Services approved the following recommendations:

- that the Council exercises the options available within the existing contract, pursuant to Contract Procedure Rule 21.1, to extend the contract by two further periods of three months each, to continue the provision of the current services from 1st April 2017 until 30th September 2017, with a contract value of £136,250 for the six-month period. 

- the authority to commence a procurement exercise for the provision of the new service for a contract period of five years, with options to extend by a further three years.  The value of the contract is £272.5K per annum.

- the new model of service delivery and change of location of the day centre, noting the outcome of the consultation exercise.

- to approve the introduction of the local authority’s assessment, eligibility and charging policies to the services, noting the outcome of the consultation exercise.  However, further consultation is to take place with people who currently use the services after assessments have been carried out, in order to fully understand the impact of introducing the policies.

The Commissioning Manager, Dementia, to be responsible for ensuring the recommendations are implemented.

Extension of the Strategic Partnering Agreement between the Council and Leeds Local Education Partnership which was entered into in April 2007 for a period of 10 years with an option to extend for a further period of 5 years. The Strategic Partnering Agreement was entered into as part of the Building Schools for the Future Programme and granted exclusivity in relation to secondary capital projects over £100k to the LLEP.

The Director of Children’s Services agreed to:

1.  Approve the extension of the Strategic Partnering Agreement with the LLEP for a further five years on the terms proposed in the attached report, with exclusivity in relation to Council funded capital works over £100,000 on secondary schools to remain the same as the original contract; and

2.  Authorise the Chief Officer PPPU to take any necessary action to implement the extension.

The contracts are required to allow for sufficient time to consult on a new proposed service model for community based mental health services and to undertake a sunsequent procurement exercise, in accordance with Contract Procedure Rules 9.1 and 9.2.

The Director of Adult Social Services approves the recommendation to waive Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into an interim contract with Women’s Counselling and Therapy Service (WCTS) for two years.

The Director of Adult Social Services approves the recommendation for the use of the negotiated procedure without prior publication of a notice in relation to the award of the following three contracts:

I.  Leeds Mind for the provision of the well-being service and the Drop-In and Outreach Budget.  The value for 18 months is £527,931 and for 6 months it is £175,977.  Total contract value - £703,908.

II.  Touchstone for the provision of the Community Support Team, Dosti and the Support Centre.  The value for 18 months is £861,315 and for 6 months it is £287,105.  Total contract value - £1,148,420.

III.  Community Links for the provision of the Mental Health Support Service (MHSS) and Oakwood Hall.  The value for Oakwood Hall for 18 months is £1,232,535 and for 6 months it is £410,845.  Total contract value - £1,643,380.

The Director of Adult Social Services agreed for the budgets below to be transferred to the North CCG under a Section 76 agreement as follows:

I.  The budget for the employment service element of Leeds Mind is transferred to the North Clinical Commissioning Group (NCCG) from 1 April 2017 as they commission the much larger mental health employment service also provided by Leeds Mind.  The expectation would be that the service would continue to support those individuals not entering the service via a Community Mental Health Team (CMHT).  The value of this element of the contract is £173,300 and it would be reduced by 10 per cent before transferring it to the NCCG, giving a saving of £17,330.

II.  The budget for Leeds Survivor Led Crisis Services (LSLCS) including the Connect telephone helpline be transferred to the NCCG from 1 April 2017 as they have responsibility for the Crisis Care Concordat.  The value of this contract is £114,470.

III.  The Community Support Team (CST) element of the Touchstone contract is aligned with the NCCG half of the service in the transitional part of the community pathway.  That the CST budget is reduced by ten percent as it was not reduced in the previous two rounds of budget reductions giving a saving of £22,386.

The Director of Adult Social Services agreed to:

IV.  a review of the costs for Oakwood Hall is undertaken jointly with the NCCG during 2017/18, but it needs to be borne in mind that this service does offer value for money given the weekly charge being approximately £1,200.

Chief Officer of Highways and Transportation toapprove the detailed design, implementation and expenditure associated to the proposal made in the report as the basis for the 2016/17 programme for the introduction of a ‘Super’ crossing and alterations to Leeds Bus Station by providing a new egress.

The Chief Officer (Highways and Transportation):

i)  Noted the contents of this report;

ii)  Gave authority to design and implement the scheme as detailed on Drawing No. TM-10-2496-GA-01a at a total cost of £460,000;

iii)  Gave authority to incur the expenditure of £76,000 staff, design and supervision costs, and £384,000 Works costs, partly funded from the Local Transport Plan Transport Policy Capital Programme and the Leeds Transport Investment Capital Programme; and

iv)  Requested the City Solicitor to:

a)  Progress the dedication of land from West Yorkshire Combined Authority to become part of Leeds City Council’s publicly adopted and maintained highway.

A decision is required to extend the contract to Prism Medical for the supply, maintenance and repair of overhead tracking hoists for disabled people.

The Director of Adult Social Services approved the recommendation to take up of the first 12 month extension of an existing contract (YORE-99AGH8 - Supply, Maintenance & Repair of Overhead Tracking Hoists). The annual value of the contract is £309,844.

Implementation discussions will take place with Prism once the contract has been extended.

The proposed timescale for implementation is March 2017 and the contract will run until 30th November 2017.

The Service Delivery Manager – Assisted Living Leeds will be the officer responsible for the implementation of the extended contract.

Approval to procure future advocacy services during the 12 month extension period of the Advonet contract (YORE-96DJ4Q) from 1st April 2017 to 31st March 2018

The Director of Adult Social Services approved the recommendation to authorise Commissioning Officers to commence a re-procurement of advocacy services between 1st April 2017 and March 31st 2018 with the new contract starting on 1st April 2018, with an estimated annual budget of £1,001,228.

The Commissioning Officer will liaise with PPPU regarding the procurement exercise to ensure CPRs, and due process, are adhered to.

The Director of Adult Social Services will use her delegated authority to take commissioning decisions which will be a direct consequence of this key decision, for example approval of the detailed specifications for procurement and subsequent contract awards.  These will be significant operational decisions.  This is subject to the decisions being in line with the key principles and features as described in the report.

Request for Authority to Spend the total capital scheme cost of £5.0m to create 210 additional pupil places, through expansion and refurbishment of Hovingham Primary School.

The Director of Children’s Services agreed to:

·  Approve the Design & Cost Report form these early works, the cost being £335,500 with the appropriate details of the programme, design and cost as set out in the attached report;

·  Approve entering into an Early Works Agreement with Leeds LEP Limited for £335,500;

·  Note a separate DCR for the main works will follow in March 2017; and

·  Note that the Chief Officer, Projects, Programmes & Procurement Unit (PPPU) is responsible for scheme delivery.

The Director of Environment and Housing

Approved the use of the £284,000 Local Growth Funding for the Warm Well Homes scheme.

Approved the injection of, and authority to spend £280,000 of the Local Growth Funding into the Better Homes Yorkshire capital spending programme.

Approved the amendment of the duration of the discretionary fuel poverty fund to run until March 2019 to align it with the duration of the Warm Well Homes Scheme.

Approved the amendment of the eligibility criteria of the discretionary fuel poverty fund to where “A member of the household suffers from a long term cold related illness and is either in receipt of council tax benefit or has a net household income of £21,000 per annum or less (depending on disposable income)”.

Approved the amendment of the discretionary fuel poverty fund to support in most circumstances up to £2,000 towards the cost of heating improvements.

Approved the amendment to the grant agreement with Groundwork Leeds to enable some existing Green Doctor capacity to be used for preliminary work as part of the Warm Well Homes scheme.

Approved the amendment to the grant agreement with Groundwork Leeds to enable them to undertake aftercare/evaluation visits to households who have received measures under Warm Well Homes in addition to their existing home visiting targets.

Request for Authority to Spend the total capital scheme cost of £4.9m to create 105 additional pupil places, through expansion and refurbishment of Park Spring Primary School.

The Director of Children’s Services agreed to:

·  Approve the total capital scheme cost of £4.9m inclusive of the previous approvals noted below;

·  Note that a DCR was approved for capital of £278k on 14/6/16 for enabling works to facilitate the permanent expansion;

·  Note that a DCR for approval to enter into an Early Works Agreement with Clugston Construction Limited for £280k to provide temporary hard play was published on 10^th January 2017 and will be effective from 26^th January 2017, if the decision is not called-in;

·  Note that a budget of £4.9m was granted at Executive Board in December 2016 and that this includes the capital costs for the DCR’s noted above;

·  Note that the whole scheme will be completed in March 2018, however sufficient temporary accommodation is available to accommodate the increased admission number from September 2017; and

·  Note that the Chief Officer, Projects, Programmes & Procurement Unit (PPPU) is responsible for scheme delivery.

Approval to extend the West Yorkshire Traffic Signal Maintenance Contract to 31 March 2019.

The Chief Officer (Highways and Transportation) approved the extension of the West Yorkshire Traffic Signal Maintenance Contract to 31st March 2019.