Decisions

The Director of Children's Services approved the transfer of Kirkstall Childen's Centre from Kirkstall St. Stephen's Primary School to the Learning for Life Service.

The Director of Environment and Housing agreed to approve the amendments to the sub-delegation scheme set out as Appendix 1 to this report.

In accordance with CPR 3.1.8 and 3.1.10 the Chief Officer Waste Management approved the selection of a contractor from the YorBuild Framework, and the evaluation criteria of 100% price, for the proposed construction of a redeveloped Household Waste Sorting Site and Transfer Loading Station at Kirkstall.

The Director Environment and Housing agreed to transfer the Out of Hours Customer Service Team from the Environments and Housing Directorate, Community Safety Service to Citizens and Communities Directorate, Customer Contact Centre.

A budget of £212,722 will be provided from Environments and Housing Budget to support the transfer of the service from 085096

The Director of City Development has given approval to dispose of the subject site on the open market by way of public auction and should it fail to sell at auction approval has been given to market the site for sale through the invitation of informal offers.

The Deputy Chief Executive, in consultation with the Leader, Cabinet, Chief Executive and others has taken the decision to provide a grant to the Young Foundation to undertake the ‘Sustainable Leeds Programme’. The grant will be a contribution of up to £240,000 to support this work, to take place during financial years 2014-6.

The Director of Environment and Housing agreed to cover the £34,925 cost to Parks and Countryside Service to create a temporary Gypsy and Traveller site at Kidacre Street in accordance with the Planning permission given on 30th October 2014.

The Area Head of Targeted Services (ENE) agreed to publish the attached record of decisions made in February 2015.

The Director of Environment and Housing authorised £100k in 2015/16 a contribution from LCC to Leeds Empties Partnership to continue to work in partnership to increase the number of empty homes returned to occupation.

The Head of Engineering Services:

i) granted consent under section 23 of the Land Drainage Act, 1991 as amended by the Floods and Water Management Act, 2010 for the proposed works, as outlined in drawings;

ii) approved the following conditions, which will be included with any consent:

a) The works shall be carried out in accordance with the approved drawings: 7391/005-rev A and 7391/007-rev -. Any amendments to the approved drawings will be subject to approval by Council’s Flood Risk Management (FRM) section;

b) The works shall not commence until a construction method statement has been submitted to and approved in writing by FRM;

c) The owners of the site will make an agreement with the Council to meet all future costs of the Council in carrying out any works to this section of Sheepscar Beck. (The expectation is that the site owner will carry out all necessary maintenance and clearance themselves, at their own cost). This Agreement will apply in perpetuity to the covered section of beck;

d) The Council reserves the right for their staff to enter and inspect the culvert at any time, and to gain entry to adjacent sections of the beck;

e) Prior to the commencement of development a detailed method statement for the protection of all retained trees, shrubs and watercourses on, or adjacent to, the site from any physical or chemical disturbance or pollution during all site operations shall be submitted to and agreed in writing with FRM. The method statement shall include the use of protective fencing as per BS:5837 2012 and shall thereafter be fully implemented.

f) The works shall be commenced within 3 years of the date of the approval. Should the works not be commenced within this time frame, the current approval will be deemed to have lapsed.

g) The applicant shall provide 7 days notice to FRM of their intention to commence the works; and

h) As-built, drawings shall be submitted to FRM on completion of the works.

1. The Chief Officer (Highways and Transportation):

i) Granted consent under section 23 of the Land Drainage Act, 1991, as amended by the Floods and Water Management Act, 2010 to the proposed diversion as outlined in the application by Haigh Huddleston & Associates Ltd and dated 6 January, 2015;

ii) Approved the following conditions, which will be attached to any consent:

a) The works on site should be carried out in accordance with that proposed in the Method Statements submitted by Haigh Huddleston & Associates Ltd, dated January 2015;
b) On completion of the garages of plot 10/ 11 and the house of plot 11, the section of the diverted culvert between Manholes S3 up to S5 must be surveyed to determine the state of the culvert. The survey report must be submitted to the council/ FRM section and any necessary remedial works determined by the survey must be completed to the satisfaction of the council;
c) The works shall be commenced within 12 months of the date of the approval. Should the works not be commenced within this timeframe, the applicant will need to re-apply for consent; and
d) The applicant shall provide 7 days’ notice to LCC (Flood Risk Management Section (FRM)) of their intention to commence the works.

The Director of Environment and Housing approved a new local lettings policy for 74 flats and 34 houses on the Holbeck Moor Road development, Holbeck

The Chief Officer (Highways & Transportation)

i) noted the contents of this report

ii) approved the proposals to widen the carriageway on Wellington Road (approaching Armley Gyratory) as shown in drawing TME/1.1.2 at a total cost of £15,000); and

iii) gave authority to incur expenditure of £12,000 works costs and £3,000 staff costs, to be funded from the West Yorkshire Local Transport Plan Bus Hotspot Fund ( Transport Policy Capital Programme ).

The Head of Engineering Services

i) noted the contents of this report;

ii) approved the proposals to introduce traffic signals at the B6165 Selby Road/Chapel Street junction as shown on drawing number TME/31/1/81/1a, at a total cost of £100,000;

iii) authorise the City Solicitor to advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised; and

iv) give authority to incur expenditure of £90,000 works costs and £10,000 staff costs, to be funded from the WYCA Local Transport Plan Bus Hotspot fund

The Head of Engineering Services:

i) noted the highway works as outlined in Section 3.1 and indicated on Leeds City Council Drawing Number EP/732186/MISC/02B at an estimated cost of cost of £836,600;

ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
iii) give authority to tender and implement the works as set out in Section 3.1;

iv) approved an injection of £836,600 into the City Development Capital Programme to be fully funded by the developer;

v) gave authority to incur expenditure of £722,000 works costs (this includes the estimated £6,000 cost of TRO works, the authority to advertise the TRO will be the subject of a further report) and £114,600 staff costs to be fully funded by a section 278 developer contribution; and

vi) instructed the City Solicitor to advertise a draft Traffic Regulation Order on Gelderd Road, as shown on drawing number EP/732186/MISC/04 and, if no valid objections are received, to make, seal and implement the Order as advertised.

The Head of Engineering Services:

i) approved in principle the promotion of No Waiting At Any Time restrictions on the adopted length of Stafford Street, and the removal of the No Waiting restrictions on part of the eastern side of Forster Street and part of the eastern side of Donisthorpe Street;

ii) instructed the City Solicitor to advertise (following the Secretary of State approval of the Leeds Trolley Vehicle Order) a draft Traffic Regulation Order to provide No Waiting At Any Time restrictions on the adopted length of Stafford Street and revoke the relevant items in the current Traffic Regulation Order relating to the existing waiting restrictions on Forster Street and Donisthorpe Street, all as shown on drawing number TMS/10-1/1217.1 (in Appendix B) and if no valid objections are received, to make, seal and implement the Order as advertised.

The Chief Planning officer has agreed that the above tree Preservation Order will be confirmed as per the report of the City Solicitor (corporate Governance).

The Head of Engineering Services:

i) noted the contents of the report;

ii) approved the application from JD Wetherspoon PLC, for a licence to operate a street café on the highway at Harper Lane, Yeadon ,as shown on the attached unnumbered drawing, to expire on the 31st March 2016 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer (Highways and Transportation).

The Director of City Development approved the appropriation of the Council owned land to Highway purposes and the release of the private rights of way the Council has over the existing Manston Lane level crossing and the grant of new private rights over the bridge over the railway when the construction of Manstion Lane Link Road is completed.

The Natural Environment Manager authorised the City Solicitor:

(a) to make and advertise a Public Path Diversion Order in accordance with Section 119 of the Highways Act 1980, in respect of three sections of public footpath shown on the maps attached (Background Documents A)
and
(b) to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The council's contract procedure rules (CPRs) were last updated in June
2014. Since that date the Public Contract Regulations 2015 (the
Regulations) have come in to force. The CPRs have been updated in line
with the Regulations.
The Chief Officer Public Private Partnerships and Procurement approves
the revised CPRs and approves that they will come into effect on 01 April
2015.

It is recommended that the Director of Public Health -
(i) Waives Contracts Procedure Rules 8.1 and 8.2 to extend the contract with Asda supermarket for a period of 12 months to pilot an additional model of delivery for the NHS Health Checks Programme in Leeds incurring a maximum contract value of £90,000.
(ii) Vary the GP Healthcheck contract for one year (with provision to extend for a further year) to adjust the current patient invitation payment to GP’s to compensate them for the additional work involved in inviting patients to use the Asda service and in updating their patient records afterwards incurring a maximum additional cost of £41,400.
Leeds was approached by Public Health England and given the opportunity to work in partnership with Asda supermarket to pilot for 6 months a model whereby the NHS Health Check would be delivered through Asda pharmacies within 4 Asda supermarkets across Leeds which are Morley, Seacroft, Pudsey and Holt Park. This would be in addition to the current GP providers. These sites were chosen as they are the only Asda supermarkets with a pharmacy in store and this is a requirement to deliver the NHS Health Check.

This additional method of delivery of NHS Health Checks will give people more choice and flexibility to access an NHS Health Check which in the longer term will enable people to adopt healthy lifestyles and therefore reduce their risk of developing Cardiovascular Disease and dying prematurely.

Due to delays implementing the initial 6 month pilot, patients were not able to benefit from the alternative provider of Health Checks until mid-November. The number of patients accessing the new service has increased since the pilot has been operating, which shows that there is public interest for an alternative provider. It is now proposed for the pilot to be extended for a further period of 12 months to allow more people to access the Health Check service through Asda pharmacies. This extended pilot period will enhance the evaluation of the pilot, and will help inform and strengthen future commissioning intentions.

This contract extension and variation will be funded by the established budget for the delivery of the NHS Health Check Programme, which is part of the ring fenced public health grant which transferred to LCC Public Health from the NHS in April 2013.

The Chief Officer Parks & Countryside approves the temporary outsourcing of small arboricultural contracts until a full Framework Agreement is put in place to manage any future arboricultural contracts. In particular to award a contract to Tree Saw – Professional Tree Surgeons in the sum of £9,125. The contract shall commence on the 23rd March 2015 and expire on the 27th March 2015, with the option to extend for a period of 4 days to 31st March 2015

The Director of Environment and Housing approved the introduction of a Leeds Resident Eligibility Scheme, to prohibit use of the Council’s Household Waste Sorting Sites (HWSSs) by non-Leeds residents effective from 1 April 2015.

The Chief Information Officer approves the award of contract for a Microsoft Strategic Review Consultancy Exercise to Methods Consulting Ltd.

The Director of Environment and Housing gave approval to fund the schemes from the Environmental Improvement budget and Housing Capital Programme as outlined in this report and detailed in the attached appendices.

The Director of Environment and Neighbourhoods approved the waiver of the following Contracts Procedure Rule:
Contracts Procedure Rule No 12 - Intermediate Value Procurements (Quotations)
and authorises the purchase of a support contract for Bus Lane Enforcement from Videalert.

The Director of Children's Services approved the proposals for the development of the Virtual School in Leeds. This would be achieved by (please see appendix 1):

* The-designation of the post of Quality Manager 11-19 to Virtual School Education Advisor.

* The re-designation of the posts of Virtual College Education Resource Coordinator and Quality Assessor 11-19 to Virtual School Education Consultants.
The re-designation of the post of Quality Protects Support to Virtual School Education Mentor.

* A post of Applications and Information Officer funded through existing budget (retained following ELI) to enable the required level of monitoring, tracking and reporting on pupil progress linked to the allocation of the pupil premium and the capacity of the Virtual School to intervene when children looked after are not making expected levels of progress and educational attainment/achievement. (please see Appendix 2)

* Waiver of CPR 8 to allow the procurement of an on-line pupil progress tracking solution that will enhance the ability of the virtual school to assess the impact of pupil premium spend, enable better accountability of schools to the attainment of children who are looked after and contribute to high quality personal education plans that are effective in driving up attainment and achievement (please see Appendix 3).

* To accommodate the re-designation of posts from the 11-19 Quality Team into the virtual school, the commensurate re-alignment of the post of 11-19 Quality Support Officer from the 11 – 19 School Improvement team to the School to Work Transition team.

The Depty Director, Learning, Skills and Universal Services approved the waiver of the following Contract Procedure Rule(s):
Contract Procedure Rules 8.1 and 8.2 - Intermediate value procurements
and award a contract to Booktrust in the sum of £34,190 (inclusive of VAT). The contract shall commence on the 16th March 2015 and expire on the 31st August 2015.

Seek approval to waive Contract Procedure Rules 8.1 and 8.2 and enter into a 12 month contract with Experian Plc for the provision of Experian Mosaic Software

The Interim Director of Adult Social Services approved:
- the new interpretation of ‘care’, as ‘concerned with the care of disabled people’.
- the implementation and communication plan.
- for consultation to take place with the Council Contact Centre about process changes to issue Organisational Blue Badges.
Implementation will be by the Head of Service Access and Care with immediate effect.

The Chief Officer, Customer Access is recommended to approve a contract to provide delivery of a Cross Council Web Chat System, Support and Implementation in accordance with the provisions of Contract Procedure Rule 18 and subject to a voluntary 10 day standstill (Alcatel) period to Connect Point Technology Ltd

Approval has been given to the variation of a restrictive covenant on land owned by St Hilda’s Church, in order to facilitate the sale of the land to St George’s Crypt for the erection of 20-25 one person managed units, in accordance with the terms outlined in the confidential appendix of this report.

The Deputy Director, Children's Services (Learning) accepts the YHGfL Consortium Advisory Boards recommendation with regard to the future of the consortium and agrees that notice of withdrawal be served by Leeds City Council to the Secretary of the Joint Committee with an effective date of 1st April 2015. It should be noted that this decision to effectively bring the Consortium and the associated Joint Committee Agreement and Joint Committee to an end is conditional on the other Consortium members serving notice.

The Deputy Director, Targeted, Specialist and Safeguarding agreed the recommnedations for decisions in the issuing of new contracts contained in the attached report.

The Director of Public Health is recommended to:
- approve award of a contract to Self Management UK for the Long Term Conditions Supported Structured Self-Management Programme. The contract is to commence from 1st April 2015 until 30th November 2015, with no option to extend.
The service model that has been procured is in line with the needs and requirements of the service users as set out in the tender documents.
Four applications were received in total for which the deadline was 28th January 2015.
The contract is to commence from 1st April 2015 until 30th November 2015, with no option to extend.

The value of the contract is £185,000, which is a fixed budget for the delivery of this contract.
This report provides the background to the requirements for this service provision and the decision to undertake a procurement exercise. It then outlines the procurement process and the outcome of the evaluations.
The open procurement process was followed which commenced in December 2014 when the documents were published through YORtender,
The Pre-Qualification Questionnaire (PQQ) and Tender Documents Parts 1 to 4 were issued at the same time and bidders were given the deadline of 28th January 2015 to submit PQQ’s and tender submissions.
The quality criterion in the invitation to tender was set at 100% quality. There were qualitative areas that tenderers had to respond to, which focused on:
• The design, development and implementation of the programme
• Involvement of people in the delivery and evaluation of the programme
• Prioritisation of newly diagnosed patients onto the programme
• Communications Strategy and promotional strategy
• Competence of the educators
• Accessing and supporting potentially vulnerable groups
• Understanding of community development principles
• Support mechanisms to ensure attendance on the programme


An evaluation panel, consisting of commissioning officers with experience and knowledge relating to Long term conditions and self management evaluated the four tender submissions in line with the evaluation model set out in the tender instructions.
Due diligence checks of the submissions for this contract have been undertaken by the Council’s PPP&PU. These included the uptake of references from bidders, ensuring that the appropriate levels of insurance were in place, an inspection of all audited accounts as well as health and safety policies, information governance and safeguarding.
The new contract is to commence from 1st April 2015 until 30th November 2015, with no option to extend.
Consultation and Engagement
Significant consultation has been undertaken on the service specification. The tender documentation was subsequently developed to ensure that the key issues were reflected.
A Consultant in Public Health, A Health Improvement Principal, and two GP’s were on the evaluation panel, all of whom have a vast wealth of knowledge and experience in this field.
Equality and Diversity / Cohesion and Integration
An Equality Impact Assessment screening tool has been undertaken and is attached at Appendix 2.
Appropriate policies and procedures are in place by the recommended provider and were reviewed as part of the PQQ screening process.
Resources and value for money
The value for the proposed contract award is £185,000 which is a fixed budget for the provision of this service. This is reflective of current service funding and does not introduce any additional funding pressures.
The contract is being awarded in the sum of £185,000, which is the fixed budget for the delivery of this service.
The Health Improvement Principal will support implementation of the contract award to ensure the new service is in place and operational by 1st April 2015.

The Director of City Development has noted the content of the report in consultation with the Executive Member for Transport and the Economy

The Chief Planning Officer has:
i. Approved the release of £250,000 of section 106 monies (as detailed in this report) to cover the partial funding of a new bus service to serve the South Bank regeneration area of Leeds City Centre.
ii. Approved spend of £250,000 from City Development’s revenue accounts for a 3 year contribution towards the South Bank bus service. This is to be fully funded from S106 contributions as detailed within in this report.
iii. Noted the comments in relation to other approved / expected draws on developer public transport s106 monies.

The Chief Officer Environmental Action agreed to write off of 6257 parking penalties issued in the period 1.3.05 – 31.3.07 which are no longer legally recoverable