Decisions

The Director of Environment and Housing gave approval to award contract for Gas Fuelled Domestic Heating in the West (Lot 3) of the city. The award of this contract is the outcome of an earlier Key Decision which approved authority to spend and the procurement route. The Key Decision was approved in April 2015.

The Natural Environment Manager authorised the making and advertising of
a Temporary Public Path Diversion Order in accordance with Section 257 and 261 of the Town and Country Planning Act 1990, in respect of part of Rothwell Footpath No. 51 as shown on Background Document A
and the confirmation of the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination

The Chief Officer Parks and Countryside agreed to the approval to waive Contract Procedure Rule no. 8.1 and 8.2 with regard to selecting the most appropriate company to provide security at the Leeds Black Music Festival and Leeds West Indian Carnival.

The Chief Officer of CEL has approved the award of the contract to retile the pool at John Smeaton Leisure Centre together with associated pool water circulation works and internal decorating works to Bermar Building Co Ltd

The Chief Officer (Highways and Transportation):
i) noted and approve the contents of this report;
ii) approved an injection of a further £134,186 into the City Development capital programme fully funded from section 106 developer receipts to deliver the Throstle Road North Verge Hardening Scheme;
iii) gave authority to incur expenditure of £134,186 in addition to £236,050 that has been approved previously, and is fully funded from s106 developer receipts (note that additionally £100,000 already has approval to spend from within a Children’s Services capital scheme for the Sharp Lane Primary School expansion).

The Built Environment Programme Manager agreed to:
* approve the design and cost report for the summer works at Hollybush Primary School, the cost being £125,944 with the appropriate details of the programme, design and cost as set out in this report;
* accept the tender in the sum of £83,443.80 from the Internal Services Provider, Leeds Building Services; and
* note that the Chief Officer, Projects, Programmes & Procurement Unit (PPPU) is responsible for scheme delivery which is scheduled for completion by September 2016.

The Director of Adult Social Services approved the recommended to waive Contract Procedure Rules 8.1 and 8.2 using the authority set out in CPR 1.3 to award a contract to Paul Gillespie, the established trainer, for the provision of training for a range of social care and health related specialisms for a period of 2 years with an option to review after 12 months.
The contract shall commence on 1st August 2016 and expire on the 31st May 2018. The Senior Organisational Development officer will implement this decision directly after it has been taken.

The Chief Officer, Children's Social Work Service agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £239,200.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the city and the actions being taken to enable that person to live in a safe environment.

The Director of City Development has noted the contents of this report and approved as the response to the deputation.

The Deputy Chief Executive has approved the updated sub-delegation scheme set out at appendix 1 of the attached report

THe Deputy Director, Safeguarding, Specialist & Targeted Services approved the waiver of the following Contracts Procedure Rule(s):
Contracts Procedure Rules No 3.1.15 - Requirement to use the Council's standard tender documents
Contracts Procedure Rules No 8.1 and 8.2 - Intermediate value procurements and award a contract to Centre for Therapeutic Storywriting Ltd to a contract value of £12,000 (up to £28,000 with entensions). The contract shall commence July 2016 and expire July 2017 with the option to extend for a period of twelve months, such option not to be taken up more than four times.

The Chief Officer Economy and Regeneration:

- Authorised the additional spend of £206,000 from existing Regeneration schemes 16483/000/000, 12154/000/000 and 16663/000/000 which together with match funding from UHA, HCA and Chapeltown THI will ensure the; refurbishment of 146 Chapeltown Road and the associated delivery of six two bed apartments for social rent and roof and façade improvements to 148 and 150 Chapeltown Road.

The Head of Learning Improvement agreed to waive Contract Procedure Rules 8.1 and 8.2 to award a contract to B11 Education Ltd for the provision of Secondary Learning Improvement Advisors. Contract Procedure Rule 27 enables the Chief Officer to waive CPRs in exceptional circumstances.
The contract shall commence on the 1st September 2016 and expire on the 31st August 2017, with an option to extend for a period of 12 months with such option not to be taken up more than once.

The Built Environment Proramme Manager agreed to:
* authorise expenditure of £224,118 from capital scheme number 32274/BGE/PAR to enable orders to placed for furniture for the identified schools within the Learning Places 2016 Bulge Cohort Programe;
* authorise acceptance of the tender submitted by Leeds Building Services in the sum of £176,278. This figure is purely the construction work and is exclusive of NPS design development costs;
* note the programme dates identified in section 4.0 of the attached report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term 2016; and
* note that the officer responsible for implementation is the Built Environment Principal Development Officer.

Leeds City Council has provided a response report to the Feed Leeds Deputation request (10.9.14) which encouraged Leeds City Council to initiate the development of a new local Food Strategy. Within the report, recommendation 3 outlined:

“In line with good practice, a baseline audit of current food activity should be commissioned to inform the development of the new food strategy and facilitate cross-council action. A budget of approximately £8k is requested for this work from the Public Health ring fenced budget. Stakeholders can then design a new food strategy in partnership, with each having influence on decision making and responsibility for delivering the actions identified.”

The audit has now been commissioned and a final report is now complete. In order to provide evidence that this recommendation has been actioned, Public Health would like to make the document publically available on the Leeds City Council website.

Public Health requests permission to publish the Leeds Food Audit report on the Council website as a Significant Operational Decision and outline the next steps following the report.

The Chief Digital Officer approves the novation of contract 9LPB-AFRGZH: LCCITS140018: Data Network Hardware Maintenance, Support, Design, Supply and Implementation Services from BT IT Services Ltd to British Telecommunications plc.

The Head of Elections, Licensing and Registration waived contract procedure rules 8.1 & 8.2 to ensure continuity of the service by engaging the existing provider, HPI, with better terms and conditions

1. The council’s contract procedure rules (CPRs) were last updated in March 2015. CPRs were updated in line with EU procurement thresholds at the beginning of the year and have now completed their annual review and refresh.
2. The Chief Officer Projects, Programmes and Procurement is approves the revised CPRs and approves that they will come into effect on 01 August 2016.

The Chief Officer, Children's Social Work Service agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £114,400.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the city and the actions being taken to enable that person to live in a safe environment.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Environment and Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached reportsar

The Chief Officer (Highways and Transportation) :

i) Noted the contents of this report;

ii) Approved the detailed design and implementation of a package of traffic management measures at the A6120 Ring Road/Coal Road/Ramshead Approach junctions and on Coal Road, as shown on the attached Drawing Nos TM/00/2420/01/01A, 01B, 01C & 03, at a total cost of £193,200;

iii) Gave authority to negotiate the terms of and enter into an agreement with the Developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;

iv) Gave authority to incur expenditure of £131,000 works costs, £30,000 Statutory Undertakers works,, £27,200 staff fee costs and £5,000 legal fee costs, all to be funded by a Section 278 contribution from the developer;

v) Gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions, and a Speed Limit Order to reduce the existing 40mph speed limit to 30mph, on Coal Road, as shown on Drawing Nos TM/00/2420/01/01A, 01B & 01C and to advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and 90c of the Highways Act 1980; and

vi) Authorised the City Solicitor to advertise notices under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and Section 90c of the Highways Act 1980 and advertise a draft Traffic Regulation Order and a draft Speed Limit Order and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Chief Officer (Highways and Transportation:
i) Approved, subject to public consultation, the detailed design and implementation of a scheme to introduce waiting restrictions within Gildersome Spur Industrial Estate, Morley, as shown on drawing number TM-25-2499-12-1 at an estimated cost of £5000, which will be fully funded from private external income.
ii) Authorised the City Solicitor to advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

The Chief Officer (Highways and Transportation):

i) noted the highway works as outlined in Section 3.1.3 and indicated on Drawing Number 732489/LCC/HWT/XX/DR/EP/GA_01_ at an estimated cost of £354,000;

ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;

iii) gave authority to tender and implement the works as set out in Section 3.1.3;

iv) gave authority to incur expenditure of £310,000 works costs and £44,000 staff costs to be fully funded by a section 278 developer contribution; and

v) approved an injection of an additional £354,000 into the City Development Capital Programme to be fully funded by the developer.

To undertake a procurement exercise by using an existing ESPO framework agreement to provide secure cash collection and cash in transit services for the authority.

The Director of Environment and Housing approved the appointment of a contractor for the provision and construction of the proposed horticultural glasshouse at Whinmoor Grange. Appointment on the basis of a design and build contract.