Decisions

1.The Deputy Director of Children’s Services approved the waiver of the following Contracts Procedure Rule(s):

Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements

and awarded a contract to the providers listed below in the sum of the values listed below. The contracts shall commence on the 1st October 2015 and expire on the 31st March 2016.
• Armley Juniors - £22,392
• BARCA Leeds - £37,500
• Burley Lodge Centre Ltd - £9,292
• City of Leeds Hawksworth Wood YMCA - £12,911
• CYFDC (Chance) - £9,000
• Garforth School Partnership - £5,400
• Getaway Girls - £12,836
• Leeds Mencap Hawthorn Family Support Centre - £5,000
• Shantona Women’s Centre - £5,000
• The Cardigan Centre - £27,182
• The Hamara Healthy Living Centre - £14,104
• The Market Place - £54,344
• Youthstation - £12,000

2.The Deputy Director of Children’s Services approved that the following providers receive payment in advance for their contract:
• Armley Juniors
• Better Leeds Communities
• CFYDC
• City of Leeds Hawksworth Wood YMCA
• Getaway Girls
• Shantona Women's Centre
• The Cardigan Centre
• The Hamara Healthy Living Centre
• The Market Place
• Youthstation

Following consideration of this matter by Licensing Committee on 10th March 2015 (report attached) the Head of Elections, Licensing and Registration approved the recommendation that a policy be approved to publish criminal convictions received as a result of taxi and private hire licensing enforcement activity.

It is noted that the issue may be subject to review by Members in future.

Following consideration of this matter by Licensing Committee on 10th February 2015 (report attached) the Head of Elections, Licensing and Registration approved the following amendments to the vehicle transfer policy:

• Following transfer of the licence to a widow or civil partner of the licensed proprietor upon the death of the proprietor, the Council allows 3 months for the next of kin to resolve the issues of estate with a further 6 months to attain ESOL level 3.
• A joint proprietor who is a spouse or civil partner should attain ESOL level 3 within 6 months unless circumstances as above arise, in which case the process is held in abeyance for 3 months.
• Following the transfer of a licence to any other person or a joint proprietorship taking place all parties must have attained ESOL level 3 English comprehension.
• That all costs incurred during the transition and lead-in periods are met by the proprietor and accredited translators must be used to the satisfaction of the Council.
• The Council must be satisfied that the existing named proprietor had set out in writing their intention to transfer the proprietorship of the licence to the person seeking to become the new proprietor and the Council are entitled to make reasonable enquiries to satisfy themselves of the validity of a claim to the proprietorship of a licence.

It is noted that the issue may be subject to review by Members in future.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £161,912 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £225, 539 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Environment and Housing agreed to approve the sub-delegation scheme set out as Appendix 1 to this report.

The Director of Children's Services apporved the signing of the Leeds Care Record which supports the delivery of integrated care by providing health and social care professionals with a single point of access to information about a service user, collected from their separate medical and care records.

The Deputy Director of Children's Services approved changes to the staffing structure including the deletion of 9 posts and the application of the Managing Staff Reductions policy for 4 members of staff identified as being at risk of redundancy.

The Chief Officer for Property and Contracts approved the proposed novation from Jewson Ltd to sister company Gibbs & Dandy Ltd.

The Chief Information Officer is recommended to approve the waiver of contract procedure rule 8.1 and 8.2 entering into a contract with Entrust Limited for the provision of an Enterprise Account to support and maintain LCC’s SSL Certificates.

The Director of Environments and Housing approved the use of ESPO framework to procure domestic pest control services

The Chief Officer for Property and Contracts approved to award of an Asbestos Removal contract for 1 year.

The Chief Officer, Culture and Sport approved the waiver of the following Contracts Procedure Rules: Contracts procedure rules No 8.1 and 8.2 –intermediate value procurements and award a contract to Podium Projects UK Ltd in the sum of £75,000. The contract shall commence on the 1st January 2015 and expire on the 31st December 2016.

A joint decision has been made by the Director of Environment and Housing and the Director of Children’s Services to transfer Signpost Family Intervention Service into Children’s Services from 1st September 2015. The nature of the work undertaken by Signpost is more akin to work undertaken within Children’s Services rather than Community Safety, hence the transfer.

The Director of Children’s Services approved the extension and variation of the ‘Tuition for Children with Complex Needs Who Are Not on School Roll’ contract for 12 months from 01/09/15 to 31/08/16 to ensure continuity of the service.

The Deputy Director, Learning agreed to:
• note the negotiations held with Solicitors acting on behalf of the Bruntcliffe Trust, DfE and Gorse; and
• give authority for the Commercial Transfer Agreement to be executed and completed to enable the Academy to open on 1st September 2015.

The Director of Children’s Services agreed to:
• Approve the request to award the contract in the sum of £5,186,738.00 to Willmott Dixon Construction Ltd to :
a) Construct a single storey extension to house six new classrooms, associated circulation, offices, toilets and other related areas for key stage 1 pupils as well as undertaking remodelling and refurbishment works to the existing building for the Learning Places Need expansion of Farsley Springbank Junior School.
b) Construct a single storey one classroom extension to the main infants building alongside internal remodelling works to the existing building and a single storey classroom extension with toilets and wet area to house the reception class which will create an early year’s foundation unit for the Learning Places expansion of Farsley Westroyd Infants School.
• Authorise the signature of all other documentation that is required to deliver the project in the opinion of the Programme Manager Built Environment.

To waive CPR 8.1 and 8.2 and renew the maintenance contract with Tranman for 12 months.

The Deputy Director, Learning, approved the waiver of the following Contract Procedure Rule(s): Contract Procedure Rules No. 8.1 and 8.2 - Intermediate value procurements, and award a contract to Sportsafe Ltd for a sum in the region of £60,000 per anum. The contract shall commence on the 16th September 2015 and expire on the 15th September 2016.

The Director of City Development has approved the sub-delegation scheme as described in and set out as Appendix 1 to the attached report.

The Deputy Director, Learning, approved the evaluation criteria in the EU tender for a provider for the Construction Skills Programme to 31 March 2017 and to waive contract procedure rule 15.2 in order to permit evaluation primarily on quality.

The Deputy Director, Learning, agreed to:
* approve a new competitive tender exercise to set up a new framework for 11-19 offsite learning providers, using the same service specification and tender evaluation process that was used for the framework agreements already established.
* approve the waiver of the following CPR's:
- CPR 3.1.15 - Requirement to use the Council's standard tender documents; and
- CPR 15.2 - Tender evaluation - in order to evaluate tender submissions on the basis of 20% for price and 80% for quality.

The Director of Environment and Housing agreed to approve the implementation of a two tier fixed penalty regime that allows a reduction in the penalty in line with agreed criteria.

The Director of Environment and Housing agreed to approve a revised, temporarily enhanced structure for the PFI contract management team within Property and Contracts, at an increased cost of up to £35,997 per annum.

The Director of City Development has declared the subject land surplus to the Council's requirements and given approval to sell the land on the terms outlined in the confidential appendix attached to the report.

The Chief Officer Waste Management has noted the contents of the attached report and has approved the waiver of CPR 8.1 to enter into a new contract for the treatment of tyres and asbestos.

The Director of Environment and Housing made a decision to waive CPR 9.1 and 9.2 (tendering for high value contracts) to award a contract directly to Integrated Skills Limited for RouteSmart high density, route optimisation modelling software and associated ESRI Arc GIS platform - hosting, support, maintenance and consultancy.

1. As part of Public Health’s £200,000 recurrent winter wellbeing fund (i.e. Cold Weather Plan funding), £100,000 has been allocated to provide heating repairs and improvements along with small scale energy efficiency measures and (face to face) advice to vulnerable households, in order to improve health and wellbeing and reduce cold related ill-health and fuel poverty.
2. In order to reduce fragmentation, and increase quality, co-ordination and scale of assistance offered to vulnerable householders across Leeds, a joint commissioning approach with Leeds CCGs was agreed. South & East CCG confirmed it will contribute £80,000 per contractual year and North CCG will contribute £50,000 for Year 1 only, with the possibility for extension during years 2 and 3.

3. The Delegated Decision Report provides background to the process that was followed to secure the most economically and qualitatively advantageous provider for the Warmth for Wellbeing Service. A standard 60:40 split between quality and price was chosen as per the Council’s Contract Procedure Rules.
4. Between publication on the 22nd of May 2015 and closing date on 24th of June 2015, three bids were received, one of which was a consortia bid. Two rounds of Evaluations took place in July with CCG representatives acting as consultees.
5. Tenderer A was deselected from the tender process as they were below the quality threshold at the initial tender submission. The winning bid by Tenderer B achieved high quality scores around Marketing and Promotion, Accessibility, and Multi Agency Working compared to Tenderer C.
6. As Tenderer B achieved the highest combined quality and price score, it is recommended to award the contract to Tenderer B for £590,000 for a period of 3 years.

Approved the novation of the sub licence held by Leeds City Council to enable the continuing provision of the supply of materials for the domestic heating boiler programme and the managed stores for Construction Services.