Decisions

The Chief Information Officer is recommended to waive contract procedure rules 8.1 and award a contract to Data Press Ltd to host the open data platform (The Data Mill) and support the Leeds version of this platform (The Leeds Data Mill) for a period of 2 years.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing

Approval to commence procurement of a series of development sprints and code custodian services to support the Integrated Digital Care Record Platform Development.

The Chief Officer Employment & Skills approved the criteria for evaluation and the waiver of contract procedure rules 3.1.23 and 15.2 to permit evaluation primarily on quality and to allow the Council to undertake post tender negotiations.

The Director has approved the tender award for the purchase of up to 8 no. 360 degree waste compaction machines to Chippendale Plant as per tender (A6HM-2JPTI6)

The Director has approved the tender award for the purchase of up to 3 no. small 5 door cars to Nissan GB as per tender (A58F-5F7BGP) and up to 5 no. automatic small vans to Peugeot Motor Company as per tender (A84E-TBKLP9)

1. Approved an injection of £324k for technical consultancy costs funded from HRA capital budget and ESIF grant.
2. Approved the injection of the balance of the ESIF grant (£5.66m - subject to a successful ESIF bid) in addition to the £10,307k approved in Feb 2016 as part of the Housing Leeds capital programme.
3. Provided authority to procure for a tender to appoint a design, build and operate contractor for the Housing DHN.
4. Approved price/quality splits of 40/60 for the Housing DHN design build and operate contract and to approve the evaluation weightings attached in appendix 1.
5. Provided authority to procure, authority to award a contract and authority to spend to allow a direct call off from Lot 16 of the Yorconsult framework for a technical advisor to support both the Housing and Spine DHN up to a value of £200,000.
6. Waived CPR 9.1 that we are not seeking competition as we will be using a direct award procedure through lot 16.
7. Noted that a further more detailed report seeking a key decision for the authority to spend on the remainder of the budget and to seek authority to procure a technical advisor for the remainder of the project will be presented when the scheme reaches design freeze. This is anticipated to be November 2016, alongside the Spine.

Approval for Negotiated Procedure and enter into a
contract with Microsoft for the provision of Microsoft Premier Enterprise Support Services

Public Health has approved entering into a grant agreement with Leeds
Community Foundation for the purpose of administering the annual
Lunch Cub Grant scheme of £185,000 for older people, to commence
from 01st April 2016 for a period of 12 months.
Other options for managing the Lunch Club Grant were explored and
these were to either transfer the grant to Community Committees or a
third sector organisation. The option to transfer the grant to Community
Committees was discounted as the best value option was found to be to
transfer the management of the grant to Leeds Community Foundation.
The reason being there is no capacity within the local area teams which
support Community Committees to support the application process,
administer and monitor the grant or provide infrastructure guidance and
support to successful clubs. Additional resource could be paid for from
the grant fund but this would significantly reduce the funding available to
groups as no additional funding is available for administration costs.
Lunch clubs function on a local and/or city wide basis according to the
geographic distribution of their community, for example, the Sikh Elders
lunch club which attracts members from all over Leeds. The current
grant structure follows this distribution pattern. Any future administration
for the Community Committees would need to incorporate a central
element to cover these city wide rather than area based clubs. It would
prove difficult to distribute the fund into Community Committee areas and
at the same time reflect this demand.
The option to transfer the grant to a third sector organisation, namely,
Leeds Community Foundation (LCF), was found to be the best value
option for the following reasons:
•Efficiency savings achieved within the council in respect of officer time
saved in regards to managing the fund.
•LCF’s main purpose is the distribution of grant funds to local
organisations and they already manage a number of small grant
programmes on behalf of the Council so have a strong track record in
this area.
•LCF will not charge a fee for administering the grant fund and will cover
the costs of this through their own funds so the proposal provides
excellent value for money.
•It makes full use of existing capacity and expertise within experienced
community/ voluntary organisations as Leeds Community Foundation
has the resources and expertise to build relationships with groups and
work with them to access further support or funding.

The Head of Transportation

i) Noted and approved ( subject to TROs ) the proposed highway works as outlined in Section 3.1 and indicated on drawing referenced: 299426-LCC-HWT-XX-DR-EP-01_01, at an estimated cost of £324,000;

ii) Noted the expenditure of £324,000 funded from contributions of £100,000 from the 2016/17 Highway Maintenance Capital Programme and £224,000 from the Sustainable Communities Investment Programme (SCIP) Capital Budget;

iii) Instructed the City Solicitor to advertise an ‘Prohibition of Motor Vehicles (Point Closure)’, ‘No Waiting At Any Time’ (Waiting Restriction) and Speed Limit Traffic Regulation Orders, as indicated on drawing referenced 299426-LCC-HWT-XX-DR-EP-TRO_01; and.

iv) Advertised a notice under Section 90c of the Highways Act 1980 to provide traffic calming measures on Cross Green Lane also shown on drawing referenced 299426-LCC-HWT-XX-DR-EP-TRO_01, and if no valid objections are received to make seal and implement the Orders and introduce the traffic calming measures as advertised.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (corporate Governance)

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

The Director of Environment & Housing Environment & Housing:
• Has noted the contents of the minutes of the meeting of the Executive Board on 10 February 2016 and the supporting information in Agenda Item 19 of the Public Reports Pack.
• Has approved the use of the Negotiated Procedure without Publication of a Notice under the Public Contracts Regulations 2015 by reason of Regulation 32 (2) (b) (ii) of such Regulations in respect of the New Contract.
• Has approved the appointment of Orchard Information Systems Limited on the terms and conditions of the new support and maintenance contract.
• Has given authority for any other necessary action to be taken to affect the new contract.

The Head of Service, Learning Systems agreed to:
* note the negotiations held with Solicitors acting on behalf of the Governing Body of East Ardsley Primary School, The Leodis Academies Trust and the DfE;
* give authority for the following agreements ("The Agreement") to be executed and completed to enable the Academy to open on 1st June 2016, (subject to the PFI Funders/Banks approval):
- Schools Agreement;
- Principal Agreement;
- Deed of Variation;
- Long Term Lease; and
- Commercial Transfer Agreement;
together with any other documentation required to complete the transfer;
* note that a Local Government (Contracts Act) certificate will be signed by the Director of Children's Services (as approved by the City Solicitor and the Deputy Chief Executive) in relation to the Deed of Variation, to be issued at close;
* give authority for the City Solicitor to give indemnity to the Director of Children's Services in respect of the signature of the Local Government (Contracts Act) 1997 certificate to the Deed of Variation; and
* give authority for any other necessary action to be taken to effect the transfer.

The Head of Services, Learning Systems agreed to:
* authorise further expenditure of up to £381,723.43 from Capital Scheme Number 32274/GLE/000 noting a revised total early works value of £745,168 (inclusive of £363,444.76 previously approved by the Head of Service, Learning Systems on 03 March 2016 under the original Early Works Agreement) to enable additional early works to be carried out prior to the main contract award for the proposed Learning Places expansion of Gledhow Primary School; and
* approve entry into a revised Early Works Agreement with Wates Construction Limited up to a maximum value of £745,168 (£363,444.76 previously approved as part of the original Early Works Agreement plus £381,723.43 subject to approval via this report).

The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the magistrates' court for a stopping up order under the provisions of Section 116 of the Highways Act 1980 for the area of adopted highway shown hatched on drawing SD/994715/WW/01.

The Head of Transportation approved the extension of the contract for the West Yorkshire Highway Fencing Maintenance for a further 12 months to 19 May 2017 in accordance with its terms and conditions.

The Head of Transportation waived

i) The waiver of contract Procedure Rule 8.1 and 8.2 - Intermediate Value Procurements - and to approve entering into contract with Roadworks Information Limited trading as Elgin for Roadworks.org and the TM App on an annual basis until 31st March 2018 without seeking competition.

The Head of Transport Planning:

i) noted the change in location of the proposed pelican crossing at A6110 Ring Road Lower Wortley; and
ii) gave authority to publish a Section 23 Notice under the Road Traffic Regulation Act 1984 in the vicinity of Royds Lane, Lower Wortley in order to inform members of the public of the proposed crossing.

iii) requested the City Solicitor to:

a) advertise a draft Traffic Regulation Order to introduce a one way section on Royds Hall Road and No Waiting restrictions on Royds Lane - north and south near the roundabout and at the Royds Hall Road junction to accommodate relocated bus stops as shown on Drawing Number EP-732211-PC-01. If no valid objections are received, to make and seal the TRO as advertised.

b) advertise a notice under section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the proposed crossing

The Director of Environments & Housing agreed to approve the suspension of lettings, removal from charge and full demolition of 6 garages (G1-G6) at Church Lane, Micklefield, LS25 4AX

The Chief Officer (Highways and Transportation) declared the land coloured blue on Drawing SD/217600/RL/01 (Appendix A), excluding the wall alongside the larger parcel but including the wall alongside the smaller parcel, surplus to highway requirements.

The Chief Officer CEL approved the tender award for the purchase of 6 no. Coachbuilt Welfare Buses to Treka Bus as per tender (A84G-C517XF) and for the purchase of 17 no. Welfare Van conversion Buses to Treka Bus as per tender (A84K-GE9NAS) at a total cost of £1,255,490.88

The Chief Officer CEL approved the request to award the contract for the supply of individual frozen meals and regeneration vehicles to Apetito. The annual projected costs are £230k for the supply of meals and £99k for the supply of the vehicles. The contracts will be for a three year period, with an option to extend for a further one year

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £119,806 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £227,240 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £110,886 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.