Decisions

Report to seek a waiver of CPR9.1 & 9.2 in accordance with CPR1.3 & 27 to enter into a contract with Sayes Service Limited to deliver Commercial Gas Servicing, Maintenance, Repair and installation in the East area of the city.

The Director of Environment and Housing has approved the suspension of lettings, removal from charge and full demolition of the 24 council owned garages (G1 to G24) at Smithy Lane, Tingley, WF3 1QB

The Chief Officer, Safeguarding, Specialist & Targeted Services agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £134,340.96.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the city and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Safeguarding, Specialist and Targeted Services agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £176,280.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the city and the actions being taken to enable that person to live in a safe environment.

The Chief Officer of Civic Enterprise Leeds approved the award of a contract to Civica Tranman in accordance with the negotiated procedure without publication of a notice under Regulation 32 of the Public Contracts Regulations 2015, for support and maintenance (on an annual basis) for a period of up to 5 years at a cost of approximately £15,000.00 per annum.

The Deputy Director, Safeguarding, Specialist & Targeted Services agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £124,540.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the city and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Safeguarding, Specialist & Targeted Services agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £232,700.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the city and the actions being taken to enable that person to live in a safe environment.

The Chief Officer, Civic Enterprise Leeds approved the award of a contract to Trapeze Group UK Ltd, in accordance with the negotiated procedure without publication of a notice under Regulation 32 of the Public Contracts Regulations 2015, for the support and maintenance of Trapeze for a period of 21 months from 1st July 2017 to 31st March 2019. Based on existing costs, the cost of this contract is estimated to be £157k

The Director of Environment and Housing agreed to note the contents of this report and approve the appointment of three suppliers to the framework for the supply and delivery of Electronic Security Equipment
Appendix 1to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Head of Governance and Scrutiny Support is asked to approve the following appointment:

• Councillor Peter Harrand replace Councillor John Procter on the Leeds Grand Theatre Board And Opera House Board Of Management and Leeds Grand Theatre Enterprises Ltd

The Head of Elections, Licensing and Registration pproved the schedule of fees for the provisions of Local Land Charges services for the financial year 2017/18 as set out in Appendices 1 and 2 of the report.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The existing Enhanced Sexual Health Pharmacy Scheme contract expires on March 31st 2017. A subcontracting arrangement had been developed for the transfer of commissioning responsibility to the provider of the Integrated Sexual Health Services provided by Leeds Community Healthcare NHS Trust (LCH). This was due to happen on 1st April 2017. However, during negotiations between Leeds City Council and Leeds Community Healthcare NHS Trust it became clear that LCH need longer to be able to accept the transfer. Jointly LCC and LCH have agreed a revised timeline would be in the interest of the service with the aim of transferring the service in April 2018.

The award of new 1 year interim contracts is the only option to prevent service disruption as there are no further contract extensions available on the existing contracts and the Council’s negotiations for novating the contracts over to Leeds Community Healthcare Trust have been disrupted.

The Enhanced Sexual Health Pharmacy Scheme comprises
• 38 pharmacies based on areas of need (Pharmacy needs assessment)
• Annual budget for payments is £60K
• An additional £3000 is spent on resources (Chlamydia/ Gonorrhoea
postal kits, pregnancy tests, condoms).

This request to directly enter into interim contracts with existing pharmacy
providers of this service for 1 year from 1st April 2017 is in accordance with Contracts Procedure Rules 8.1 and 8.2.

The Natural Environment Manager authorised the making and confirmation of a Public Path Extinguishment Order for part of Rothwell Footpath No.10 where it was built over in the 1960s

The Natural Environment Manager authorised the making and confirmation of a Public Path Diversion Order for part of Leeds Footpath No. 216 between Throstle Terrace and Towcester Avenue

Following consideration of this matter by Licensing Committee on 7th October 2014 (report attached) further legal advice was sought to support the existing position on the Immediate Suspensions policy. After a significant delay, that advice has now been received.

‘The making of a second decision, following an immediate suspension, (that is to revoke) is not adversely effected in the policy by the interpretation applied in the case of R. (on the application of Singh and others) v.Cardiff City Council [2012] EHWC 1852 (Admin) and the legal advice, prepared by separate Counsel, support both the ‘Policy on Immediate Suspension and Revocation Decisions’ in its original and present form in respect of the legality of making a second decision, and, as a consequence, the existing ‘Plying for Hire Policy’.
With this in mind the Head of Elections, Licensing and Registration has now approved the recommended amendment to the plying for hire policy:

‘That on the second conviction, or caution, for plying for hire that the existing threshold of 3 years before the grant of a licence would be considered, be extended to 4 years.’

It is noted that the issue may be subject to review by Members in future.

The Director of Environment and Housing has approved the suspension of lettings, removal from charge and given retrospective permission for full demolition of garages G5D1, G5D2, G5D3, G5D4, G5D5 Greenlea Avenue, Yeadon LS19 7SW.

The Director of Environment and Housing approved the increase in entrance charges at Tropical World from 9th February 2017.

The Chief Parks and Countryside officer has been requested to waiver contract procedure rules 3.1.1.1, 3.1.15, 8.1 and 8.2 (in accordance with CPR27) in respect of the requirement to approach a single supplier who can provide the product as necessary. The Chief Officer Parks and Countryside has been requested to award a contract to Brakes Catering Equipment in the sum of £93,099.

The Director of City Development is recommended to:

1. Approve the authority to spend and funding of £175k for the proposed additional M&E works at Aireborough Leisure Centre;

2. Give authority for officers to progress stage 4 of the design development of the phase 1 refurbishment of Aireborough Leisure Centre;

3. Note that the Head of Sport and Active Lifestyles is responsible for the implementation of these proposals.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Built Environment Programme Manager agreed to:
* approve that authority be given to enter into a Pre-Construction Agreement (PCA) with Geo. Houlton & Sons Ltd to cover the pre-contract design fees (up to the end of Stage 3) due to be paid on successful submission and validation of the planning application totalling £135,315.
* in the event of the Council cancelling the scheme between Stages 3 and 4, Stage 4 fees up to £111,430 may also be payable. If the scheme is not cancelled these Stage 4 fees are payable on Contract Award.
* note that the Chief Officer, PPPU is responsible for scheme delivery to be completed by the end of August 2018.

The Director of Environment and Housing agreed to approve the appointment of the contractor, Keepmoat to deliver Holbeck Group Repair, Phase 1. The Executive Board on the 16th November 2016 approved group repair in Holbeck with a total budget of £4.5m. The Board also approved the use of the Better Home Yorkshire Framework to deliver the programme of work. Under the framework agreement the contractor is Keepmoat who have considerable experience in delivering this type of work.

The Director of Environment and Housing has agreed to:-

1. Instruct officers to instigate Compulsory Purchase Order action under the provisions of Part II and Section 17 of the Housing Act 1985 against the premises known as 19 Brayton Place, Whinmoor, Leeds LS14 5BB. Subject to the confirmation of the order, the property will come into the ownership of Leeds City Council and will be subsequently disposed in accordance with the agreed disposal mechanism for properties acquired through Compulsory Purchase.

2. Subject to the confirmation of the order, the subsequent sale of the property could be either to a Registered Social Provider, to the private sector or retained by the Council. The property will be disposed in line with the previously agreed disposal mechanism for properties obtained through compulsory purchase (Appendix 6).

3. Authorise the allocation of funds from the Leeds Neighbourhood Approach approved fund to meet any claim for compensation that may arise subsequently from a claim by the title holder of the property.

4. Authorise the City Solicitor to prepare a Compulsory Purchase Order under the provisions of Part II and Section 17 of the Housing Act 1985, and that the Common Seal of the Council be affixed thereto and to the Order Map and that the City Solicitor, be further authorised to make application to the Department of Communities and Local Government for confirmation of the Order.

Appendix 1 to this report has been marked as confidential under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

Approval to procure a new framework for legal services via competitive tender due to expiry of the current framework. The contract will be for 3 plus 1 year; with an anticipated commencement date of 24 May 2017. The anticipated maximum contract value will be £10million (including any extension) over the life of the contract. The anticipated spend for Leeds in relation to this contract will be £100k pa. Please see report for further details.

The Deputy Chief Executive gave Authority to Spend of £966,889 in order to provide a fit for purpose work environment and creation of a flexible work space on 2nd Floor West and 3rd Floor West (northsides) in Civic Hall and decanting of 10 teams to enable the works to be undertaken. This includes the refurbishment of both areas in Civic Hall, the decanting of teams, and taking staff through new ways of working (NWoW).

The Director of Environment and Housing approved the 94 tenant led environmental and community related funding recommendations of the HAPs from 1 October 2016 to 31 December 2016.
The 11 Housing Advisory Panels (HAPs) are supported by the Environment and Housing Directorate to invest in a range of environmental and community related projects.
The panels are tenant led, each making recommendations for financial support for projects in line with locally agreed priorities and in support of the Councils 2016/17 priorities

The Director of Environment and Housing agreed to approve the contract award of Lot 1,2, and 3 .

Approval is being sought for the new organisational shape to take effect from 1st April 2017 along with new Directorate names and the workforce implications associated with moving to the new shape.