The Director of Environment and Housing is asked to;
Note that the original approval to inject money into the capital programme granted by Executive Board in July 2012 will remain in place as a ‘parent’ scheme, with subsequent schemes being brought forward as sub-schemes on an individual business case basis, for which separate approvals will be sought.
Authorise spend of £434,254 on the delivery of the energy saving improvements to Tropical World described in this report, to be made up of:
Note that another DCR has been prepared by CPM for consideration by Civic Enterprise Leeds (CEL), which links to this overall scheme and contributes £55,937 to this scheme.
Delegate authority for the Chief Officer of Parks & Countryside to sign a loan agreement to allow part of the funding (£41,719) to be provided by the council’s Salix Energy Recycling Scheme (SERS).
Waive contract procedure rules (CPRs) 8 and 9 (in accordance with CPR27) in order to award contracts without competition to the contractors who will be used to deliver the scheme as listed below and any other contractors which in the opinion of the Chief Officer of Parks and Countryside are required to deliver the scheme:
· Sayes
· Synergise
· RIM
· Matrix
· Redding Associates
Authorise the immediate issue of purchase orders for the biomass boiler and air handling units (total cost of £106,550) in order to maintain the programme for delivery of the scheme.
Decision type: Key
Reason Key: Expenditure > £250,000;
Decision status: Recommendations Approved
Wards affected: Roundhay;
Notice of proposed decision first published: 03/11/2014
Decision due: 3 Nov 2014 by Director of Environment and Housing
Reason: Special urgency as detailed in the report
Lead member: Councillor Mark Dobson, Leader of the Garforth & Swillington Independents Group mark.dobson@leeds.gov.uk
Lead director: Director of Environment and Housing
Department: Environment and Neighbourhoods
Contact: Tony Stringwell, Senior Project Manager 3957400 Email: tony.stringwell@leeds.gov.uk.
Consultation process
This is a Key Decision but, due to the exceptional circumstances outlined in this report it is being taken under the rules for Special Urgency.
Executive Member for Cleaner, Stronger and Safer Communities
The Chief Officer Parks and Countryside met with the chair of the Safer and Stronger Communities scrutiny board and both parties have agreed that the decision is urgent and cannot be reasonably deferred. The basic reasons for urgency are: (i) the contractor intended to carry out these works within the remit of previous approvals has withdrawn from the scheme without notice (ii) the scheme has significant financial and operational benefits for the council (iii) these benefits will not be realised if certain operational and financial deadlines are not met. In order to meet these deadlines this decision must be taken now.