Decisions
Details of officer decisions relating to planning applications.
16/09/2015 - Waiver of Contract Procedure Rules to enter into a new contract with UCAS Progress for the delivery of the Area Prospectus for £12,500 for September 2015 - September 2018 with two options to extend for a further 12 months. The maximum contract value ref: 42686 Recommendations Approved
Decision Maker: Director of Children's Services
Decision published: 04/09/2015
Effective from: 16/09/2015
Decision:
The Deputy Director of Children's Services
approved the waiver of the following Contracts Procedure
Rule(s):
Contracts Procedure Rules No 8.1 and 8.2 - Intermediate value
procurements
Contracts Procedure Rule No 3.1.15 - Requirement to use the
council's standard tender documents and award a contract to UCAS
Progress in the sum of £12,500. The contract shall commence
on the 31st September 2015 and expire on the 31st September 2018
(with the option to extend for a period of 12 months, such option
not to be taken up more than twice). The maximum contract value is
£62,500.
Wards affected: (All Wards);
Lead officer: Daniel Clark
03/09/2015 - Record of Decisions - Child Performance Licenses, Child Chaperone Licences and Children's Work Permits - August ref: 42685 For Determination
Decision Maker: Director of Children's Services
Decision published: 03/09/2015
Effective from:
Decision:
The Area Head of Targeted Services (ENE)
agreed to publish the attached record of decisions made in August
2015.
Wards affected: (All Wards);
Lead officer: Ruth Kitson
03/09/2015 - Request to approve waiver of contract procedure rules and award of contract to 4children for child-care sector representation 2015/16 ref: 42684 For Determination
Decision Maker: Director of Children's Services
Decision published: 03/09/2015
Effective from:
Decision:
The Deputy Director, Children's Services
agreed to note the provisional budget arrangements indicated in the
attached reports. As indicated, provisional funding arrangements
for 15/16 will be as per 14/15 expenditure pending CSLT
consideration and determination in respect of the proposed
reductions in spend.
The Deputy Director also approved the waiver of contracts procedure
rules 9.1 and 9.2 as indicated within the body of the attached
report at paragraph 3.2, and agreed to award the contract to
4children.
Wards affected: (All Wards);
Lead officer: Paul Bollom
03/09/2015 - Report requesting waiver of relevant contract procedure re. Carers Leeds, 2015-16 ref: 42683 For Determination
Decision Maker: Director of Children's Services
Decision published: 03/09/2015
Effective from:
Decision:
The Deputy Director of Children's Services
agreed to note the provisional budget arrangement indicated in the
attached report. As indicted, funding arrangements for 15/16 will
be as per 14/15 expenditure pending CSLT consideration and
determination in respect of proposed reductions in spend.
The Deputy Director is also requested to approve the delegation of
funding and the waiver of contract procedure rules 8.1 and 8.2 and
award a contract to Carers Leeds as detailed in paragraph 3.1 of
the attached report.
Wards affected: (All Wards);
Lead officer: Paul Bollom
03/09/2015 - Commissioned Services, Learning, requiring waiver, 2015-16 ref: 42682 For Determination
Decision Maker: Director of Children's Services
Decision published: 03/09/2015
Effective from:
Decision:
The Deputy Director of Children's Services
agreed to note the provisional budget arrangements indicated within
the attached report. As indicated, provisional funding arrangements
for 15/16 will be as per 14/15 expenditure pending CSLT
consideration and determination in respect of the proposed
reductions in spend.
The Deputy Director also approved the waiver of contracts procedure
rules 8.1, 8.2, 9.1 and 9.2 as detailed in paragraphs 3.6 and 3.7
of the attached report.
Wards affected: (All Wards);
Lead officer: Paul Bollom
03/09/2015 - Changing the Workplace – Civic Hall Stage 2, 1st Floor West Civic Hall (Governance & Scutiny) ref: 42681 For Determination
Decision Maker: Deputy Chief Executive
Decision published: 03/09/2015
Effective from:
Decision:
The Deputy Chief Executive gave Authority to
Spend of £237,719 in order to provide a fit for purpose work
environment and creation of a flexible work space for 19 Strategy
& Resources staff from Democratic Services (Governance &
Scrutiny Support). This includes for the conversion and
refurbishment of the former Committee Room 6&7 and the former
Scrutiny Support office on the 1st Floor West of the Civic
Hall.
Lead officer: Patricia Davey
02/09/2015 - Waiver of the Contracts Rule(s) in order to enter into contracts with organisations for the delivery of youth work from October 2015 ref: 42680 For Determination
Decision Maker: Director of Children's Services
Decision published: 02/09/2015
Effective from:
Decision:
1.The Deputy Director of Children’s
Services approved the waiver of the following Contracts Procedure
Rule(s):
Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value
procurements
and awarded a contract to the providers listed below in the sum of
the values listed below. The contracts shall commence on the 1st
October 2015 and expire on the 31st March 2016.
• Armley Juniors - £22,392
• BARCA Leeds - £37,500
• Burley Lodge Centre Ltd - £9,292
• City of Leeds Hawksworth Wood YMCA - £12,911
• CYFDC (Chance) - £9,000
• Garforth School Partnership - £5,400
• Getaway Girls - £12,836
• Leeds Mencap Hawthorn Family Support Centre -
£5,000
• Shantona Women’s Centre - £5,000
• The Cardigan Centre - £27,182
• The Hamara Healthy Living Centre - £14,104
• The Market Place - £54,344
• Youthstation - £12,000
2.The Deputy Director of Children’s Services approved that
the following providers receive payment in advance for their
contract:
• Armley Juniors
• Better Leeds Communities
• CFYDC
• City of Leeds Hawksworth Wood YMCA
• Getaway Girls
• Shantona Women's Centre
• The Cardigan Centre
• The Hamara Healthy Living Centre
• The Market Place
• Youthstation
Wards affected: (All Wards);
Lead officer: Mary Brittle
02/09/2015 - Revealing details of convictions following taxi and private hire licensing enforcement activity ref: 42679 For Determination
Decision Maker: Assistant Chief Executive (Citizens and Communities)
Decision published: 02/09/2015
Effective from:
Decision:
Following consideration of this matter by
Licensing Committee on 10th March 2015 (report attached) the Head
of Elections, Licensing and Registration approved the
recommendation that a policy be approved to publish criminal
convictions received as a result of taxi and private hire licensing
enforcement activity.
It is noted that the issue may be subject to review by Members in
future.
Wards affected: (All Wards);
Lead officer: Des Broster
02/09/2015 - Hackney Carriage Proprietors: appropriate suitability assessment – Vehicle Transfer Policy ref: 42678 For Determination
Decision Maker: Assistant Chief Executive (Citizens and Communities)
Decision published: 02/09/2015
Effective from:
Decision:
Following consideration of this matter by
Licensing Committee on 10th February 2015 (report attached) the
Head of Elections, Licensing and Registration approved the
following amendments to the vehicle transfer policy:
• Following transfer of the licence to a widow or civil
partner of the licensed proprietor upon the death of the
proprietor, the Council allows 3 months for the next of kin to
resolve the issues of estate with a further 6 months to attain ESOL
level 3.
• A joint proprietor who is a spouse or civil partner should
attain ESOL level 3 within 6 months unless circumstances as above
arise, in which case the process is held in abeyance for 3
months.
• Following the transfer of a licence to any other person or a
joint proprietorship taking place all parties must have attained
ESOL level 3 English comprehension.
• That all costs incurred during the transition and lead-in
periods are met by the proprietor and accredited translators must
be used to the satisfaction of the Council.
• The Council must be satisfied that the existing named
proprietor had set out in writing their intention to transfer the
proprietorship of the licence to the person seeking to become the
new proprietor and the Council are entitled to make reasonable
enquiries to satisfy themselves of the validity of a claim to the
proprietorship of a licence.
It is noted that the issue may be subject to review by Members in
future.
Wards affected: (All Wards);
Lead officer: Des Broster
02/09/2015 - Approval of a Care Plan over £100k ref: 42677 For Determination
Decision Maker: Director of Adult Social Services
Decision published: 02/09/2015
Effective from:
Decision:
The Chief Officer, Access & Care Delivery
approved the contents of a report regarding a care plan in respect
of a person with complex care needs, the individual cost of which
is £161,912 per annum.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable citizen of the City and the actions being taken to
enable that person to live independently in a safe
environment.
Lead officer: Shona McFarlane
01/09/2015 - Approval of a Care Plan over £100k ref: 42676 For Determination
Decision Maker: Director of Adult Social Services
Decision published: 01/09/2015
Effective from:
Decision:
The Chief Officer, Access & Care Delivery
approved the contents of a report regarding a care plan in respect
of a person with complex care needs, the individual cost of which
is £225, 539 per annum.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable citizen of the City and the actions being taken to
enable that person to live independently in a safe
environment.
Lead officer: Shona McFarlane
01/09/2015 - Approval of Directors Sub-Delegation Scheme ref: 42675 For Determination
Decision Maker: Director of Environment and Housing
Decision published: 01/09/2015
Effective from:
Decision:
The Director of Environment and Housing agreed
to approve the sub-delegation scheme set out as Appendix 1 to this
report.
Wards affected: (All Wards);
Lead officer: Sarbjit Kaur
28/08/2015 - The Leeds Care Record ref: 42674 For Determination
Decision Maker: Director of Children's Services
Decision published: 28/08/2015
Effective from:
Decision:
The Director of Children's Services apporved
the signing of the Leeds Care Record which supports the delivery of
integrated care by providing health and social care professionals
with a single point of access to information about a service user,
collected from their separate medical and care records.
Lead officer: Clare Walker
28/08/2015 - Employment and Skills Service Review ref: 42673 For Determination
Decision Maker: Director of Children's Services
Decision published: 28/08/2015
Effective from:
Decision:
The Deputy Director of Children's Services
approved changes to the staffing structure including the deletion
of 9 posts and the application of the Managing Staff Reductions
policy for 4 members of staff identified as being at risk of
redundancy.
Lead officer: Sue Wynne
28/08/2015 - Novation of contract from Jewson Ltd to Gibbs & Dandy Ltd ref: 42672 For Determination
Decision Maker: Director of Environment and Housing
Decision published: 28/08/2015
Effective from:
Decision:
The Chief Officer for Property and Contracts
approved the proposed novation from Jewson Ltd to sister company
Gibbs & Dandy Ltd.
Wards affected: (All Wards);
Lead officer: Simeon Perry
28/08/2015 - Request to waive Contract Procedure Rules 8.1 and 8.2 ref: 42671 For Determination
Decision Maker: Deputy Chief Executive
Decision published: 28/08/2015
Effective from:
Decision:
The Chief Information Officer is recommended
to approve the waiver of contract procedure rule 8.1 and 8.2
entering into a contract with Entrust Limited for the provision of
an Enterprise Account to support and maintain LCC’s SSL
Certificates.
Lead officer: Ian Milner
28/08/2015 - Procurement of contract for Domestic Pest Control ref: 42670 For Determination
Decision Maker: Director of Environment and Housing
Decision published: 28/08/2015
Effective from:
Decision:
The Director of Environments and Housing
approved the use of ESPO framework to procure domestic pest control
services
Lead officer: Mark Jefford
28/08/2015 - Approval to Award Asbestos Removal contract ref: 42669 For Determination
Decision Maker: Director of Environment and Housing
Decision published: 28/08/2015
Effective from:
Decision:
The Chief Officer for Property and Contracts
approved to award of an Asbestos Removal contract for 1
year.
Wards affected: (All Wards);
Lead officer: Simeon Perry
28/08/2015 - Procurement of support for the development and delivery of the 2016 – 18 World Triathlon Series Bid ref: 42668 For Determination
Decision Maker: Director of City Development
Decision published: 28/08/2015
Effective from:
Decision:
The Chief Officer, Culture and Sport approved
the waiver of the following Contracts Procedure Rules: Contracts
procedure rules No 8.1 and 8.2 –intermediate value
procurements and award a contract to Podium Projects UK Ltd in the
sum of £75,000. The contract shall commence on the 1st
January 2015 and expire on the 31st December 2016.
Wards affected: Various;
Lead officer: Helen Evans
26/08/2015 - Transfer of Signpost Familiy Intervention Project from Environments and Housing (Community Safety) to Children’s Services (Targetted Services) ref: 42666 For Determination
Decision Maker: Director of Environment and Housing
Decision published: 26/08/2015
Effective from:
Decision:
A joint decision has been made by the Director
of Environment and Housing and the Director of Children’s
Services to transfer Signpost Family Intervention Service into
Children’s Services from 1st September 2015. The nature of
the work undertaken by Signpost is more akin to work undertaken
within Children’s Services rather than Community Safety,
hence the transfer.
Wards affected: (All Wards);
Lead officer: Munaf Patel
26/08/2015 - Extension & Variation to Contract: Tuition for Children with Complex Needs Who Are Not on School Roll. Contract Reference: YORE-9CKGNN ref: 42665 For Determination
Decision Maker: Director of Children's Services
Decision published: 26/08/2015
Effective from:
Decision:
The Director of Children’s Services
approved the extension and variation of the ‘Tuition for
Children with Complex Needs Who Are Not on School Roll’
contract for 12 months from 01/09/15 to 31/08/16 to ensure
continuity of the service.
Wards affected: (All Wards);
Lead officer: David Livingston
26/08/2015 - Commercial Transfer Agreement – Bruntcliffe School from Bruntcliffe Co-operative Learning Trust to the The Gorge Academies Trust ref: 42664 For Determination
Decision Maker: Director of Children's Services
Decision published: 26/08/2015
Effective from:
Decision:
The Deputy Director, Learning agreed to:
• note the negotiations held with Solicitors acting on behalf
of the Bruntcliffe Trust, DfE and Gorse; and
• give authority for the Commercial Transfer Agreement to be
executed and completed to enable the Academy to open on 1st
September 2015.
Wards affected: Morley North; Morley South;
Lead officer: Nigel Wilson
26/08/2015 - Tender Acceptance Report – Farsley Springbank Junior School and Farsley Westroyd Infant School Learning Places Project Capital Scheme Number: 16981/FSP/000 and 16981/FWR/000 ref: 42663 For Determination
Decision Maker: Director of Children's Services
Decision published: 26/08/2015
Effective from:
Decision:
The Director of Children’s Services
agreed to:
• Approve the request to award the contract in the sum of
£5,186,738.00 to Willmott Dixon Construction Ltd to :
a) Construct a single storey extension to house six new classrooms,
associated circulation, offices, toilets and other related areas
for key stage 1 pupils as well as undertaking remodelling and
refurbishment works to the existing building for the Learning
Places Need expansion of Farsley Springbank Junior School.
b) Construct a single storey one classroom extension to the main
infants building alongside internal remodelling works to the
existing building and a single storey classroom extension with
toilets and wet area to house the reception class which will create
an early year’s foundation unit for the Learning Places
expansion of Farsley Westroyd Infants School.
• Authorise the signature of all other documentation that is
required to deliver the project in the opinion of the Programme
Manager Built Environment.
Wards affected: Calverley and Farsley;
Lead officer: Darren Dobson
12/11/2015 - Extension of the Support and Maintenance Contract for the Fleet Management System ref: 42667 For Determination
Decision Maker: Deputy Chief Executive
Decision published: 26/08/2015
Effective from: 12/11/2015
Decision:
To waive CPR 8.1 and 8.2 and renew the
maintenance contract with Tranman for 12 months.
Wards affected: (All Wards);
Lead officer: Terry Pycroft
21/08/2015 - Waiver of Contract Procedure Rules 8.1 and 8.2 in order to enter into a contract with Sportsafe Ltd for the inspection, repairs and maintenance of sports equipment in schools, gyms and leisure centres in Leeds ref: 42661 For Determination
Decision Maker: Director of Children's Services
Decision published: 21/08/2015
Effective from:
Decision:
The Deputy Director, Learning, approved the
waiver of the following Contract Procedure Rule(s): Contract
Procedure Rules No. 8.1 and 8.2 - Intermediate value procurements,
and award a contract to Sportsafe Ltd for a sum in the region of
£60,000 per anum. The contract shall commence on the 16th
September 2015 and expire on the 15th September 2016.
Wards affected: (All Wards);
Lead officer: Paul Bollom
21/08/2015 - Approval of Sub-Delegation Scheme ref: 42660 For Determination
Decision Maker: Director of City Development
Decision published: 21/08/2015
Effective from:
Decision:
The Director of City Development has approved
the sub-delegation scheme as described in and set out as Appendix 1
to the attached report.
Wards affected: (All Wards);
Lead officer: Jane Milner
26/08/2015 - Design & Cost Report and Request to Access the Basic Need Programme Capital Risk Fund for Guiseley Infants and Nursery School Basic Need Project, Capital Scheme Number: 16981/GUI/000 ref: 42648
Request authority to spend to create pupil places and create new school designation from Infant & Nursery to Primary.
Decision Maker: Director of Children's Services
Decision published: 18/08/2015
Effective from: 04/09/2015
Decision:
The Director of Children’s Services agreed to:
· Approve the design and cost report for the scheme at Guiseley Infants and Nursery School, the cost being £5,039,061 with the appropriate details of the programme, design and cost as set out in the attached report;
· Approve an application to the Basic Need Programme Capital Risk Fund for £2,070,061 to enhance the previously agreed budget of £2,850,500;
· Note that the Chief Officer, Projects, Programmes & Procurement Unit (PP&PU) is responsible for scheme delivery which will be completed June 2016.
Wards affected: Guiseley and Rawdon;
Lead officer: Darren Dobson
25/08/2015 - Proposals to award a new contract to renew drying rooms' Louvre screens in high and low rise blocks ref: 42642 For Determination
Contracts Project Manager The Director of Environment and Housing is requested to note the contents of the report and approve the award of a new contract to Mears Ltd to replace the existing drying rooms’ louvre screens.
Decision Maker: Director of Environment and Housing
Decision published: 17/08/2015
Effective from: 03/09/2015
Decision:
The Director of Environment and Housing agreed to note the contents of this report and approve the award of a new contract to Mears PLC to replace the existing drying rooms’ louvre screens.
Wards affected: Burmantofts and Richmond Hill;
Lead officer: Nesreen Lowson
21/08/2015 - Community Learning 2015-16 Programme ref: 42638
To authorise a total of £1.6M framework call-off contracts to 30 community learning providers in academic year 2015/16.
Decision Maker: Director of Children's Services
Decision published: 13/08/2015
Effective from: 29/08/2015
Decision:
The Chief Officer Employment and Skills approved:
· the funding allocations to providers to the total value of £1.5m for the academic year 2015-16 and, authorised the award of year 2 call-off contracts to providers on the three year Community Learning framework 2014-17.
· the amendments to the Learner Fees Policy from September 2015 to raise the learner fee from £2.30 to £3.00 per hour for adults not in receipt of any means tested benefits and, from 0.60p to 0.80p per hour for those in receipt of State Pension.
· an increase in the hourly rate paid to providers for Learning Support Assistants from £7.50 to £8.50 per hour in line with changes in the minimum wage.
Wards affected: (All Wards);
Lead officer: Michelle Anderson
26/08/2015 - Improvements to the Employee Benefits offered by LCC and the introduction of a range of salary sacrifice schemes. ref: 42632
The Deputy Chief Executive approves the procurement and implementation of an employee benefit web based platform, and that the Deputy Chief Executive approves the procurement of the salary sacrifice schemes which will bring savings of approx. £630,000 per year to the Local Authority.
Decision Maker: Deputy Chief Executive
Decision published: 10/08/2015
Effective from: 04/09/2015
Decision:
1. Approval of the procurement and implementation of an employee benefit web based platform
2. Approval of the introduction of the salary sacrifice schemes which will bring savings of up to approx. £452,600 per year to the Local Authority.
3 Agreement to use part of the savings generated in 2 to fund the web based platform
Wards affected: (All Wards);
Lead officer: Alex Watson