Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(the special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no declarations.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of councillor M Midgley.

To confirm as a correct record, the minutes of the meeting held on 6 December 2022

RESOLVED – That the minutes of the meeting held on 6 December 2022 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Reference was made to a recent planning application that had been passed with included the provision of artificial sports pitches.  There were concerns that these kind of pitches were damaging to the environment and a question was asked why such an application should be approved.  It was reported that there had been objections to the application and the advice had been to pass the application as there were not sufficient grounds for refusal under current planning legislation.  The Climate Emergency Advisory Committee was considering the impact of artificial playing surfaces and meetings could be observed online via the Council’s website.

A further comment was made with regards to the need for use of greenspaces for everyone and not just sport and also concern that areas for wildlife were being lost.  In response, reference was made to local schemes that had included the provision of nature areas and other amenities.

A question was asked regarding the forthcoming Day of Celebrations that local schools had been invited to participate in.  There was some concern regarding the use of language in the questions that had been put to children.  It was reported that this would be covered later in the agenda when the Leeds 2023 Year of Culture report was presented.

To receive and consider the attached report of the Chief Officer, Environmental Services

The report of the Chief Officer, Environmental Services provided the Committee with an update on the revised Leeds Waste Strategy and Recycling Plan.

Performance data relating to waste management and refuse collection was also detailed in the report.

John Woolmer, Chief Officer, Environmental Services presented the report.

Issues highlighted included the following:

·  Implications of the Environmental Act and what was required of the Council.

·  Proposals for the Extended Producer Responsibility Scheme (EPR) and Deposit Return Scheme (DPR).

·  Carbon Impact Modelling covering waste and refuse collection.

·  Performance Date

The Committee was informed that there would be a focus on producers of waste to tackle issues such as excessive packaging and to use recyclable packaging.  There would be incentives to reduce packaging and use recyclable materials.

The Environment Act would introduce a legal requirement to collect the following waste products:

·  Glass

·  Metal

·  Plastics

·  Paper and card

·  Food waste

·  Garden waste

Glass and food waste was not currently collected as part of the kerbside collection schemes and there was a possibility that food and garden waste could be co-mingled for collection.

The Deposit Return Scheme would take a large amount of plastic and metal waste out of the normal collections and hopefully reduce litter.  Details of these schemes were still being worked on.

Only 0.5% of waste that was sent to the Energy Recovery Facility was eventually sent to landfill sites.

There had been a dip in performance during the pandemic mainly due to having unfamiliar crews and vehicles on service.  There had been constant improvement since 2021.  Most complaints focused on missed collections and the main reason for these were due to obstructions in collections due to parked vehicles.

In response to questions, discussion included the following:

·  The work of the Litter Free Leeds volunteers.  The service worked collaboratively with volunteers.  The Committee expressed their thanks to all volunteers.

·  There had been successful prosecutions of fly tippers.

·  Additional bottle banks could be supplied in places where they could be safely accessed.

·  Review of collection services – identifying areas where there had been problems and using smaller collection vehicles where necessary.

·  Waste from Leeds was not sent abroad.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Chief Officer, Highways and Transportation

The report of the Chief Officer, Highways and Transportation presented a proposal for the development of COMMUNITY Committee area focused action plans that draw together key funding proposals for new local area transport investment.

It also introduced the Leeds Healthier Streets, Spaces and Communities project for local sustainable mobility and the plans for a roll out to Community Committee areas.

Paul Foster, Transport Planning Manager introduced the report and gave the Committee a presentation.  Issues highlighted included the following:

:

·  The main sources of funding for sustainable local area transport are received through the West Yorkshire Combined Authority through the government’s City Regions Sustainable Transport Settlement (CRSTS) and Active Travel England.

·  The proposed Local Area Transport Plans will be simple “informal” documents that set out key ambitions for mobility and transport investment for the wards in each community committee area.

·  The early development and scoping of the project has commenced to identify potential sites and priorities using the settlements listing in the Local Development Framework, with an initial focus on the larger towns and centres.

·  This is the initial stage of conversation, and it is intended that officers will attend additional Community Committee meetings to discuss in detail what will be incorporated into the Plan.

·  The introduction to a new Leeds Healthier Streets, Spaces and Communities project for local sustainable mobility and the plans for a roll out to community committee areas. Seeking to identify best use of the 6.2 million capital fund.

Andrew Crates, Principal Planner gave the Committee an update on large planning applications that had been submitted on areas allocated for housing within the East Leeds Orbital Road.  The meeting was made aware of the consultative forum with regards to planning that was attended by developers.

RESOLVED –

(1)  That the report be noted.

(2)  That the proposals for the development of Local Area Transport Plans be noted.

(3)  That the potential priorities for local schemes in Leeds Healthier Streets, Spaces and Communities project be noted.

To receive and consider the attached report of the Team Leader, Safe and Sustainable Travel

The report of the Team Leader, Safe and Sutainable Travel provided the Committee with an understanding of the recently adopted Vision Zero Strategy and its action plan and also the opportunity to gather input from Members and residents.

Rosie Revell, Team Leader, Safe and Sustainable Travel gave the Committee a presentation.  The following was highlighted:

·  The strategy had been launched in October 2022 and had an ambition for zero deaths on roads in Leeds

·  Until 2013 deaths and serious injuries from road crashes had been steadily falling. However, that decline has now plateaued and the steady rise in numbers since had led to a rethink and refresh to the Local Authority’s approach to road safety. The presentation highlighted the need for a new approach to road safety and an opportunity to enter into a dialogue as to what the Road Safety Team can do for each area, building on what had been offered in the past.

·  The Vision Zero Strategy and Action Plan was adopted by the Executive Board in September 2022. It is the ambition that no one will be killed or suffer serious injuries on roads in Leeds.

·  Traditionally road safety had talked about accidents, how to prevent fatalities and set out the reasons for accidents. However, the safe system approach now looks at system designs, road user hierarchy and a systematic approach to build a safer road system.

·  Although, there is an encouragement for people to use healthy options of travel such as walking and cycling, these are classed as vulnerable road users.

·  Everyone can assist in delivering a Vision Zero approach by taking responsibility to follow the Highway Code. The Council needs to lead by example and is looking at changes to road systems, traffic management, Transport Strategy, public health and education. Safe roads partnership includes West Yorkshire Police, West Yorkshire Fire and Rescue Service, National Highways, National Health Service, Ambulance Service, Road Safety Charities. The safe roads partnership activities include Police Operations and enforcement – SPARC, SNAP, Amberland etc, National Highways, safety cameras. The proposal is for behaviour change campaigns and targeted communications.

·  The Vision Zero Safe System Five Pillars of Action are safe speeds, safe roads, safe vehicles, safe behaviours and people and post-collision learning and care.

·  It was noted that the Highway Code had been updated in 2022 and there were to be new criteria in relation to speed cameras which was being done nationally but Leeds was already in the process of making the changes.

·  How Members and residents can have an input into helping to achieve Vision Zero,

RESOLVED – That the report and presentation be noted.

To receive and consider the attached report of the Chief Officer, Culture and Economy

The report of the Chief Officer, Culture and Economy provided the Committee with an update on progress made with the LEEDS 2023 Year of Culture since the presentation in September 2022.

Karen Murgatroyd, Executive Manager and Chris presented the report.

The following was highlighted:

·  The Awakening event that had been held at Headingley Stadium.  Over 10,000 tickets had been sold and the even received worldwide and national recognition.

·  Work that was taking place in communities and schools.

·  The 33 neighbourhood hosts had been appointed and had taken part in training with regards to community engagement, fund raising and hosting events.

·  Each Ward would host an event from June to August this year and dates would be announced by the end of March.

·  Details of Neighbourhood Hosts were included in the report and could also be found on the Leeds 2023 website.

·  The Waking the Artist project which had engaged 1,200 people across the city to create art displays in community spaces.

·  Work in schools was detailed in the report and attention was brought to the Big School’s Project.

·  In response to the question asked in the Open Forum, it was reported that the design for the Day of Celebrations had included the input of children and Young People.  There was not a steer to politics but an encouragement for children and young people to express strong opinions and to gain an understanding of how democracy works and engage in a positive way.

·  Links to the relevant webpages to Leeds 2023 were contained in the report and these contained information at Ward level.  There had been low engagement in Outer East and Members were asked for their support in highlighting opportunities for involvement to residents.

RESOLVED –

(1)  That the report be noted.

(2)  That Members use their own social media accounts to promote opportunities presented by LEEDS 2023 as well as details of LEEDS 2023 events taking place locally.

(3)  That the Outer East Community Committee Facebook page be used in the promotion of opportunities and local events.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships provided an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2023/24.  It also provided an update on organisations funded by the Community Committee and how their project delivery will be affected by the Coronavirus pandemic.

Charlotte Fletcher, Localities Officer presented the report.

Members attention was brought to projects for consideration as outlined in the report.  Members were supportive of all the applications outlined in the report with the exception of the following:

·  Cross Gates & District Good Neighbours Scheme - Cross Gates & Whinmoor Community Hub – it was recommended that this application be deferred.

·  Safer Stronger Communities Team – Outer East Defibrillators – it was requested that the proposals for Temple Newsam be deferred.

RESOLVED –

(1)  That details of the Wellbeing Budget be noted.

(2)  That approval be given to the following projects:

o  Youth Intervention Programmes, West Yorkshire Fire & Rescue Service - £2080 (Cross Gates & Whinmoor £1,040, Temple Newsam (£1,040)

o  Halton Moor Community Centre, Riba Stage, Safer Stronger Communities Team - £13,390 (Temple Newsam)

o  Barley Hill Public Space CCTV Camera, Leedswatch - £16,577.89 (Garforth & Swillington)

o  Outer East Defibrillators, Safer Stringer Communities Team - £3,600 (Cross Gates & Whinmoor £1,800, Kippax & Methley £1,800)

o  Garforth Barley Hill Park, Parks and Countryside - £9,150 (Garforth & Swillington)

(3)  That monitoring information be noted.

(4)  That details of the Youth Activities Fund (YAF) position be noted.

(5)  That approval be given too the following Youth Activity Fund projects:

o  Multi Sports Camps, Leeds Rhinos Foundation - £8,000 (£2,000 from each Ward)

o  School Holidays Activity Programme 2023, Red Kite Learning Trust - £15,000 (Temple Newsam)

o  Breeze in the Park 2023, Breeze Team (£3,800 from each ward)

o  School Holiday Programme (GS/KM), Leeds Youth Service - £17,658 (£8,829 Garforth & Swillington and £8,829 Kippax & Methley)

o  School Holiday Programme (CGW/TN), Leeds Youth Service - £7,735.28 (Cross Gates & Whinmoor £3,967.64, Temple Newsam £3,967.64)

(6)  That details of the Small Grants budget be noted.

(7)  That details of the Skips Budget be noted.

(8)  That details of the Tasking Budget be noted.

(9)  That details of the Capital Budget be noted.

(10)  That details of the Community Infrastructure Levy Budget be noted.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunity for further questioning or to request a more detailed report on a particular issue.

Charlotte Fletcher, Localities Officer presented the report

The report provided updates on sone of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champion roles, community engagement, partnership and locality working.

RESOLVED – That the report be noted.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor asked Members to consider the proposed Community Committee meeting schedule for the 2023/24 Municipal Year.

The following dates were proposed:

·  Tuesday, 27 June 2023

·  Tuesday, 26 September 2023

·  Tuesday, 12 December 2023

·  Tuesday, 5 March 2024

All meetings to commence at 4.00 p.m.

RESOLVED – That the Outer East Community Committee meets at 4.00 p.m. on the following dates in the 2023/24 Municipal Year:

·  Tuesday, 27 June 2023

·  Tuesday, 26 September 2023

·  Tuesday, 12 December 2023

·  Tuesday, 5 March 2024

Meeting venues to continue to be arranged on a meeting by meeting basis.