Agenda and minutes

Steve McBarron, Stephen Garvani and Jonathan Butler

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against refusal of inspection of documents.

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items. However, there was supplementary information in relation to Agenda Item 9 – Finance update report which had been approved by the Chair prior to the meeting and circulated to Members.

An item was tabled at the meeting with the approval of the Chair, in relation to Agenda Item 9 – Finance update report. Minute 52 refers

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Cllr Illingworth declared an Other Registrable Interest in relation to Agenda Item 9 – Finance Update Report. He declared that he was the appointed Director of Kirkstall Valley Development Trust and Company Secretary and Director of Kirkstall Valley Park Ltd, who had submitted applications for Wellbeing funding for the Committee’s consideration. Having declared this interest, Cllr Illingworth took no part in the consideration of, or voting upon these applications.

During Agenda Item 9 Finance Update Report Cllr Gruen also declared an Other Registrable Interest, as she is on the Board of BARCA who had submitted an application for Wellbeing funding for the Committee’s consideration. Having declared this interest, Cllr Gruen took no part in the considerations of, or voting upon this application.  Minute 52 Refers

To receive any apologies for absence.

Apologies for absence were received from Cllrs Bithell and Smart. It was also noted that Co-optees Catherine Hyde, Steve Harris and Joanne Fiddes had submitted apologies.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules at the discretion of the Chair a period of up to 10 minutes may be allocated for members of the public to make representations or to ask questions on matters within the terms of reference on the Community Committee.

On this occasion Mr John Liversedge attended to speak in relation to the Kirkstall Festival.

Mr Liversedge wished to raise concerns in relation to the location of the FAS2 compound in the grounds of Kirkstall Abbey, as part of the alleviation works. Mr Liversedge explained that this was the usual location for the Fairground which was a key part of the Kirkstall Festival. The Committee was informed that planning for the Kirkstall Festival had started in October 2021. However, the organisers of the event had only recently learnt that the FAS2 compound would still be occupying its current space in the grounds of Kirkstall Abbey whilst the Kirkstall Festival is taking place in July. The organisers have looked at plans of the grounds to see it the fairground could be sited at a different location in the grounds, but this has proved difficult given the size of the fairground and the topography of the Abbey grounds.

Members were informed that the Kirkstall Festival was the second biggest community event in Leeds after the Carnival and the fairground played a big part in the success of the festival. It was acknowledged that the festival would be compensated if the fairground could not be re-located. However, Mr Liversedge was of the view that the festival would not be the same as this was an integral part of the Kirkstall Festival.

He was also concerned that the organisers had not been informed of meetings which had taken place to discuss matters in relation to the alleviation works and planning works at the Kirkstall Bridge Public House.

Mr Liversedge also raised concerns that if the compound remained in the grounds of the Abbey until July there would be issues with works construction traffic and festival traffic which would be dangerous.

Cllr Venner informed the Committee that she had written to the Directorate saying that the short notice was not acceptable and wished to set up a meeting with various people including councillors as soon as possible to discuss the situation.

Inner West Councillors were supportive of the action that had been taken so far and recognised that this was upsetting for the communities. It was suggested that an email be sent on behalf of the Inner West Community Committee to show the support of the Committee in this matter.

To receive the minutes of the meeting held on 17^th November 2021, for approval as a correct record.

It was noted that the name of the Chair had been omitted from the minutes.

It was also noted that in relation to Minute 39 Highways Winter Services Update Report, there was a mechanism in place for clearing leaves.

RESOLVED – That the minutes of the meeting held on 17^th November 2021, be approved as a correct record.

The report of the Head of Locality Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

(Report attached)

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

With the agreement of the Committee’s Chair, the following applications were circulated to Committee Members as supplementary information for their consideration at the meeting:

·  Empower (the Next Generation of Armley)

·  Explorer Tots

·  Hollybush Wellbeing in Wellies 2022

·  Area Activity Programme

·  Wythers Residential- Building relationships and reducing ASB

·  Burley Park Path Repairs and Resurfacing

·  Armley Action Team Events 2022-23

Cllr Gruen declared an Other Registrable Interest at this point in the meeting, as she is a member of the Board for BARCA who had submitted an application for Wellbeing funding. Having declared this interest Cllr Gruen took no part in the discussions on this application.

Cllr Illingworth had declared an Other Registrable Interest in Kirkstall Valley Development Team and Kirkstall Valley Park and took no part in discussions on these applications. Minute 47 refers

Members were informed of the following points:

·  The remaining balance of the Wellbeing Fund is currently £84,894.13. A full breakdown of the projects was listed at Table 1 of the submitted report. It was noted that the remaining balances per ward were:

o  Armley £38,796.79

o  Bramley & Stanningley £27,617.88

o  Kirkstall £18,479.46

·  Members were requested to consider the following applications:

The report of the Head of Locality Partnerships is to bring to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

(Report attached)

The Head of Locality Partnerships presented a report to update the Community Committee on the work which the Communities Team is engaged in, based on the priorities identified by the Community Committee.

Members voiced disappointment that the Youth Summit would again not be taking place this year. They acknowledged that a survey had been undertaken to gain information on activities which children and young people would be interested in. However, the Youth Summit had proved useful when considering applications for activities for young people. It was noted that the survey would run until the end of March.

Members were asked to note Appendix 2 of the report which provided an update on events proposed for the Queens Platinum Jubilee.

It was noted that future update reports should include comments from the Community Committee Champions.

It was noted that the NC Co-ordinator had revisited independent business on Bramley Shopping Centre. Bramley and Stanningley ward members said that they would have been interested in knowing about this visit and were disappointed at not being consulted on this.

RESOLVED – To note the content of the report.

The report of the City Solicitor is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2022/2023 municipal year.

(Report attached)

The City Solicitor submitted a report requesting Member’s consideration to agreeing the proposed Community Committee meeting schedule for the 2022-2023 municipal year.

Member’s attention was drawn to paragraph 7 which proposed the following dates and times:

·  Wednesday 13^th July 2022 at 6pm

·  Wednesday 5^th October 2022 at 6pm

·  Wednesday 9^th November 2022 at 6pm

·  Wednesday 8^th March 2023 at 6pm

It was noted that the proposed dates and times reflect the current meeting pattern of the Community Committee.

Member’s discussions included:

·  The dates of 5^th October and 9^th November were too close. It was acknowledged that Cllr Bithell had requested a different date to that which had been suggested in September, as she would not be able to attend. She had therefore, suggested that the second meeting of the Committee be October. However, Kirkstall and Bramley and Stanningley Members raised concerns that this was the date on which the Kirkstall and Bramley and Stanningley Labour Party branch meeting would be held.

·  Members also noted that the date of the last meeting in March would be International Women’s Day. Members often attended events on this day.

Members were agreeable to the first meeting taking place on Wednesday 13^th July but requested that the clerk look for different dates for the other three meetings. Members said that they would consider moving the meetings to Tuesdays.

RESOLVED – To:

a)  Agree that the first meeting of the Inner West Community Committee take place on Wednesday 13^th July 2022 at 6pm.

b)  Request that further dates be provided for consideration.

The meeting concluded at 19:45