Agenda and draft minutes

The Chair welcomed everyone to the meeting.

As the meeting was being held remotely as a consultative meeting, any recommendations made would be ratified via delegated decision or at a future meeting.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded) (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals.

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If so, to formally pass the following

resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify which items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no formal late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.

There were no interests raised at the meeting.

To receive any apologies for absence.

Apologies for absence were received on behalf of Councillor A Khan.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

No matters were raised.

To receive the minutes of the previous meeting held Tuesday, 21^st September 2021 and recommend that they are approved as an accurate record.

RECOMMENDED – That the minutes of the meeting held 21 September, be approved as an accurate record.

To consider the report of the Chief Officer (Sustainable Energy and Air Quality) that introduces a presentation on the council’s updated climate emergency strategy and progress.

The Chief Officer for Sustainable Energy and Air Quality submitted a report to update the Inner East Community Committee on the Climate Emergency Strategy and progress.

An update was provided to the Inner East Community Committee on the council’s climate emergency strategy and recent progress to reduce emissions. This included an overview of measures being taken to retrofit homes and buildings, installation of electric vehicle infrastructure and biodiversity measures such as tree planting. A couple of points highlighted were as follows:

·  £25m has been secured for de-carbonisation of the corporate estate and schools and included solar panels and LED lighting. It was noted that this had to be taken without any consultation due to limited timescales for the bidding process.

·  Information about what measures had taken place locally were also shared.

·  Many sites across Leeds need heating upgrades and the Council were looking to use solar panels and air source heat pumps. Members were advised that savings would be made by not using Capital Money and the team were looking to secure funding from Government through a bidding process.

·  Grant funding is available for homes where owner’s salaries are under £30,000 to be fitted with free solar panels.

·  An electric bike trial scheme was available until March so that cyclists could try electric bikes before deciding to buy. The team have around 22 electric bikes which can be loaned out from the city centre for use across Leeds. The loan period is one month.

·  The team produce a city newsletter and an invite was given to Members to request a copy.

·  Leeds DEC are providing free educational material to raise awareness of climate change to be used in schools which link into the school curriculum.

·  A climate action training pilot was currently being undertaken in Seacroft. This links schools, third sector organisations to see what can be done in local areas to address climate change.

·  A demonstration of the place-based carbon calculator. It was noted that the footprint in the Inner East is lower than most areas across the city.

·  The White Rose Strategy is looking to double the tree count across Leeds. This is a national scheme looking to link up with private landowners who might be able to provide land on which trees can be planted. The Council is looking to plant more trees on land it owns such as parks.

Members discussed a number of matters including:

·  The mechanisms in place to mitigate air pollutants, specifically in the Inner East Community Committee area and identifying areas where people are most exposed to air pollution.

·  Concerns were raised that the bike scheme was not inclusive to all, particularly for people with health issues and disabilities. Further to clarification on the process of leasing electric bikes, members were informed that businesses have since purchased / leased electric vehicles themselves.

·  Clarity on the plans to roll out free solar panels and LED lighting across schools in the Inner East Community Committee area. Members were asked to provide details of schools  ...  view the full minutes text for item 8.

To consider the report of the Executive Manager that introduces an update on the Highways Service and seeks to gather input from elected members and residents.

The Executive Manager submitted a report to provide the Inner East Community Committee with an update on Highways Winter Service. The report and presentation provided the Inner East Community Committee with an update of the Highways Service, following a recent winter service review. The report focussed specifically on the winter service fulfilled by Highways, including snow clearance and road gritting.

The Group Operations Manager LPTIP was in attendance and informed members of a web link which showed the location of yellow grit bins and will show routes on which gritting is taking place in real time on days when the city is hit by severe weather conditions. It was hoped that this would provide valuable information for residents and ward councillors. The website uses postcodes to locate specific routes.

Members discussed a number of Inner East Community Committee areas where grits bins have been requested, and not provided. These related to the Brownhills, Clifton & Nowells and the Conway estates, as well as Harehills Road. The Highways Operation Manager in attendance confirmed he would provide an update to members outside of the meeting, on the status of the grit bins.

Officers were encouraged to communicate with residents regarding what’s going on locally and were minded to use radio stations such as Chapel FM and Fever FM to get communications out across the locality. The Localities Officer will provide details to the Group Operations Manager following close of the meeting.

The Chair thanked officers for their attendance and update.

RECOMMENDED – To note the verbal update, and comments raised during discussion of this item.

To consider the report of the Head of Locality Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/2022.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, and Community Infrastructure Levy Budget for 2021/ 22.

The projects set out in the submitted report were discussed, and recommended to be agreed as follows:

Members received the following information:

·  Wellbeing Budget Position 2021/22 – there is a remaining balance of £136,393.97 and a breakdown per ward was provided.

·  Delegated Decisions since the last Inner East Community Committee held 21^st September 2021, as set out at paragraph 25 of the submitted report.

·  Youth Activities Fund Position 2021/22 – there is a remaining balance of £51,011.14 and a breakdown per ward was provided.

·  Small Grants Budget 2021/22 – there is a remaining balance of £12,182.01 and a breakdown per ward was provided.

·  Tasking Budget 2021/22 – there is a remaining balance of £5,252.44 and a breakdown per ward was provided.

·  Capital Budget 2021/22 – there is a remaining balance of £85,659.59 and a breakdown per ward was provided.

·  Community Infrastructure Levy Budget 2021/22 – there is a remaining balance of £75,673.07 and a breakdown per ward was provided. Members were informed that CIL injection figures were expected and will be provided to members in due course.

Clarity was provided to members on the timescales for spending monies and were informed that YAF and Wellbeing allocation should be spent before the end of the financial year. It was noted that CIL has a longer timescale of 5 years.

A member sought clarity on the status of a scheme at Temple Gate for the installation of a footpath and the Head of Locality Partnerships confirmed an update on this scheme will be sought.

RECOMMENDED –

a)  To agree funding proposals as set out above.

b)  To note details of the Wellbeing Budget (Table 1)

c)  To note details of the Youth Activities Fund (Table 2)

d)  To note details of the Small Grants and Skips Budget (Table 3)

e)  To note details of the Tasking Budget (Table 4)

f)  To note details of the Capital Budget (Table 5)

g)  To note details of the Community Infrastructure Levy Budget (Table 6)

To consider the report of the Head of Locality Partnerships that provides an update of the work which the Communities Team is engaged in, based

on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report of the Head of Locality Partnerships provided the Community Committee with an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provided an opportunity for further questioning, or to request a more detailed report on a particular issue.

The report also set out regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champion roles, community engagement, partnership and locality working.

The Community Committee Team Manager introduced the report, and highlighted the following key points:

·  COVID-19 vaccination delivery and the success at East Park Medical Centre, Infinity and Bilal Centres.

·  Vaccine hesitancy leaflets and working with Faith Leaders.

·  An update on the Bonfire/Halloween period and targeted work with youth provision activities in the Burmantofts and Richmond Hill & Gipton and Harehills area.

·  Youth Summits and their future working arrangements.

Members discussed the following key matters:

·  Concerns regarding complaints received from residents in relation to behaviours of the public at vaccination centres such as York Road Medical Centre. It was noted that there is a requirement for effective marshalling and comments will be relayed back by Cllr Arif.

·  The success of events at schools to address winter wellbeing was acknowledged, and members commented on the need to look at different ways to encourage vaccination take-up across schools.

·  Street drinking in Harehills to be addressed as a multi-agency approach by implementing a ‘closure order’.

RECOMMENDED – To note the contents of the submitted report and updates provided at the meeting.

Referring to Community Committee Appointments 2021/22, it was acknowledged that Councillor D Ragan was appointed to the Health, Wellbeing and Adult Social Care Champion, replacing Councillor A Khan.

Members discussed items at future meetings and requested that an update be received in relation to domestic violence and concentrated work around elderly people.

A member discussed a public consultation seeking comments on policing in local areas, in relation to The Police and Crime Plan.

The next meeting will take place Wednesday, 16^th March, 2022 at 6 p.m.

The next meeting will take place Wednesday, 16^th March 2022 at 6 p.m.

(The meeting concluded at 19:45)