Agenda for South and West Plans Panel on Thursday, 23rd November, 2023, 1.30 pm

South and West Plans Panel - Thursday, 23rd November, 2023 1.30 pm

Venue: Civic Hall, Leeds

Contact: Tasha Prosser Agenda papers will be published on the Council’s website ahead of each meeting

Link: to view the meeting

Items
No.	Item
47.	Appeals Against Refusal of Inspection of Documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded) (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting) Minutes: There were no appeals.
48.	Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:- No exempt items or information have been identified on the agenda Minutes: There were no exempt items.
49.	Late Items To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes) Minutes: There were no formal late items.
50.	Declarations of Interests To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’. Minutes: No interests were raised.
51.	Apologies for Absence Minutes: Apologies were received on behalf of Councillor T Smith and R Finnigan. Councillor R Stephenson attended as a substitute on behalf of Councillor T Smith.
52.	Minutes - 26 October 2023 PDF 165 KB To confirm as a correct record the attached minutes of the previous meeting held Thursday, 26^th October 2023. Minutes: RESOLVED – That the minutes of the previous meeting held Thursday, 26^th October 2023, be approved as an accurate record.
53.	22/03466/FU - Guiseley School, Fieldhead Road, Guiseley PDF 3 MB To receive and consider the attached report of the Chief Planning Officer regarding an application for new artificial grass pitch with floodlighting; storage container; new emergency access; relocation of existing long jumps; associated landscaping works. Guiseley School, Fieldhead Road, Guiseley. Additional documents: South and West Powerpoint 23rd November , item 53. PDF 71 MB Minutes: The report of the Chief Planning Officer presented an application for a new artificial grass pitch with floodlighting; storage container; new emergency access; relocation of existing long jumps; associated landscaping works at Guiseley School, Fieldhead Road, Guiseley. The application was previously presented at the South and West Plans Panel meeting held on Thursday, 3^rd August 2023. Members deferred the application to enable information to be provided by an objector who lives in close proximity of the site, and who disclosed private information during a closed session of the meeting. However, such information has not been provided to the local planning authority. The Area Planning Manager explained that Sport England submitted a late representation which is a material consideration regarding the loss of the grass running track. It is confirmed that they have no further objection subject to a planning condition being added regarding the addition of a 3 lane fully synthetic track as a result of the loss of the grass running track. Further to this the following issue has been identified: - · This is a new material consideration to the application which has been raised by Sport England and therefore, the application requires further consideration as it cannot be covered by a condition as it does not meet the legal tests. Officers therefore proposed an amended recommendation to defer the application at this time. A member suggested that an alternative motion be proposed in that best endeavours are made in seeking the information from the objector, so that members are provided with the opportunity to have due regard to the equalities act. Officers explained that 3 attempts have been made to seek such information from the objector and has been unsuccessful. It was confirmed that best endeavours will be made to obtain the information, subject to Access to Information Procedure Rules. Members expressed their concern and disappointment regarding the very late submission from Sport England and acknowledged officers and members time in attending the meeting. A motion was put forward to defer the application, as well as best endeavours being made by officers to obtain information by the objector who disclosed information in a closed sessions of the South and West Plans Panel meeting on Thursday, 3^rd August 2023. The motion was moved and seconded, and therefore it was unanimously RESOLVED – To defer the application to consider the new material consideration as a result of Sport England’ representation as well as best endeavours being made by officers to obtain information from the objector.
54.	Date and Time of the Next Meeting To note the date and time of the next meeting as Thursday, 11^th January 2024 at 1.30pm. Minutes: RESOLVED – To note the date and time of the next meeting as Thursday, 11^th January 2024 at 1.30pm. The meeting ended at 13:41.