Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations of interests were made at the meeting.

To receive any apologies for absence.

Apologies were received from Councillor Dawn Seary. It was noted that Cllr Simon Seary had notified the Chair that he might be late to the meeting.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion no members of the public wished to speak at the open forum.

To receive the minutes of the meeting held on 8^th November 2021, for approval as a correct record.

RESOLVED – That the minutes of the meeting held on 8^th November 2021, be approved as a correct record.

In relation to Minute No. 30 Open Form/ Community Forum and Minute No. 36 BD 3 Postcode Request Report

The Chair advised the Community Committee that the issues discussed in relation to the Sunnybank BD3 Postcode was now due to be considered by the Executive Board. It was noted that this is not a decision for the Council but it was hoped that the Royal Mail would also reconsider the issues faced by the residents in BD3 and look to change the postcode to a Leeds postcode.

The report of the Director Communities, Housing and Environment is to provide members with feedback on previous years Community Committee funded projects and explains changes to bedding and floral decoration in parks and greenspaces in the Outer West area. This report also proposes a discussion about gardening resources in the Outer West and provide an overview of the service today and, suggest how the Outer West Community Committee might assist the service to the benefit of parks and green spaces in Farnley, Wortley, Pudsey, Calverley and Farsley.

The report of the Director of Communities, Housing and Environment provided Members with feedback on previous years Community Committee funded projects. The report also provided information in relation to the changes to bedding and floral decoration in parks and greenspaces in the Outer West area.

At the request of the sub-committee chair the report also presented a proposal to instigate discussion about gardening resources in the Outer West area and provide suggestions on how the Outer West Community Committee might assist the service to the benefit of parks and green spaces in Farnley, Wortley, Pudsey, Calverley and Farsley.

Members were informed of the following points:

·  Topsoil was to be dropped at Calverley Victoria Park to cover the hoof prints which had happened as a result of horses being let loose on the park.

·  Roundabouts are now grassed areas. Mixed wildflower seed would be added in the Spring.

·  The Parks and Countryside Team had met with Ward Councillors to discuss plans for the local parks in the Outer West area. It was noted that there would be no changes to cemeteries.

Responding to questions from Members the Community Committee were informed of the following:

·  In relation to the Garden of Remembrance, Parks and Countryside were asked to keep the roses as these had been provided through voluntary donations. It was noted that these would be retained.

·  The changes from floral bedding plants to wildflowers was not just a cost saving but would also encourage pollinators. Maintenance would be carried out of the wildflower areas with 30% of seed gathered for subsequent years and weeds such as nettles and thistles removed. The wildflower beds would provide colour in the parks until September.

·  Litter picking would continue on the roundabouts. It was the view that the proposal for less manicured roundabouts would assist with climate change

·  Members were advised that sponsorship of the roundabouts would continue.

·  In relation to Western Flatts Park Members noted that the Parks and Countryside Team were working with Goundworks. Roses could be incorporated into the planting scheme with Ward Councillors consulted on planting options. Ward Members requested that the newly formed Friends of Western Flatts also be included in discussions

·  Members welcomed the work that had been undertaken in Tyersal Park. Members asked if fruit bushes and bulbs could be planted. It was noted that the Parks Team did not have the funding for bulbs or fruit bushes. However, if Members wished to fund them the Team would plant and maintain them.

·  It was noted that the upgrade for Hainsworth Park had been raised by crowd funding. Members were in support of the scheme and liked the proposals for the park. The work was due to start in March / April 2022. The work was due to be carried out by a separate organisation and Members requested that Parks and Countryside ensure that the work does go ahead as planned and is of good quality. It was noted that Parks and Countryside had met with Groundworks and Members  ...  view the full minutes text for item 51.

The report of the Head of Locality Partnerships brings to the meeting agenda a verbal discussion amongst members on issues relating to anti-social behaviour in the Outer West Leeds area. To highlight localised issues facing the area wards in respect to anti-social behaviour and share ideas on possible solutions to reduce incidents of anti-social behaviour.

The report of the Head of Locality Partnerships had been submitted at the request of the Outer West Community Committee to highlight localised issues facing the area wards in respect to anti-social behaviour. The report provided an opportunity for members to raise concerns within the Community Committee meeting, and share ideas on possible solutions to reduce incidents of anti-social behaviour.

The Chair had requested that this item be brought to the Community Committee. The Outer West area is currently suffering anti-social behaviour from quad bikes and off-road bikes, with them riding up and down Farsley Town Street, through Calverley Woods and along Woodhall Road between the golf clubs. They are causing damage and frightening residents. It was noted that meetings have taken place with a variety of council departments and partners.

It was acknowledged that this is not just an issue within the Calverley and Farsley ward. Farnley and Wortley and Pudsey have had similar issues in Sykes Woods and Fulneck.

In previous years the Community Committee had subsidised a scheme with the Police and Parkwatch to address similar issues which had been successful. However, it was noted that Parkswatch no longer operates as it did.

It was the view of Members that the individuals riding these vehicles were dangerous and they had concerns for the safety of residents, pedestrians and the riders themselves.

Calverley and Farsley Members had identified 2 places where barriers could be sited to stop the riders. It was noted that the Farnley and Wortley Members had requested barriers on land close to the Blue Hill Estate prior to lockdown. The Localities Officer said he would look into this matter and update the Ward Members.

The Chair offered to meet with Chief Superintendent Miller to see if a targeted response could be arranged.

RESOLVED – To note the content of the report and the discussion.

The report of the Head of Locality Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

(Report attached)

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

Members were informed of the following points:

·  Since the last meeting on the 8^th, November 2021, 3 projects had been approved by DDN:

o  Pudsey Window Alarms - £385.00

o  Tyersal Tots - £1,173.69

o  Money Buddies Farsley - £1,816.00

·  There is a remaining balance of £35,407.51 in the Wellbeing Fund. A breakdown of wellbeing projects was listed in Table 1

·  Members approved 2 Wellbeing applications in relation to:

o  Parking Buddies Signs from the Communities Team (Commissioned Project) with the amount requested £3,292.50 Wards Covered: Calverley & Farsley, Pudsey, Farnley & Wortley

o  Money Buddies (Swinnow Community Centre for 5 Additional Sessions) from Money Buddies for £1,239.00 with match funding of £481.00 Wards Covered: Pudsey

·  There is a remaining balance of £35,489.30 in the Youth Activity Fund. A full breakdown of the projects was listed in Table 2. There were no further applications to consider.

·  Monitoring information had been received in relation to two projects, West Leeds Activity Centre and Outer West Youth Service Targeted Provision. This was set out at paragraphs 30-37 of the submitted report.

·  Members were advised that the Small Grants and skips fund had a remaining balance of £19.06. Table 3 outlined the small grants and skips allocation. There were no further applications to consider.

·  The Community Committee has a current Capital budget of £23,239 available to spend. Table 4 provided information on capital fund allocations.

·  Table 5 of the submitted report provided the Community Committee with an up-to-date balance statement on the Outer West Covid 19 Discretionary Fund.

Member’s discussions included:

·  A request for monitoring of Money Buddies project held in Swinnow. Members were of the view that more sessions may be required at other locations in the Outer West area.

·  The Parking Buddies project had been successful, although Members had concerns that they were difficult to move between the schools in the Outer West area.

·  It was Members views that there should be an enhanced programme for Youth Activities this year, as the previous two years had seen many activities cancelled due to covid restrictions. However, there should be a caveat to this that the enhanced programme would only be for one year due to financial restrictions.

·  Members suggested a meeting be arranged to discuss an enhanced programme for young people.

RESOLVED – That:

a. Details of the Wellbeing Budget position (Table 1) be noted

b. Wellbeing applications for consideration and approval (Paragraphs 23-25) be approved

c. Details of the Youth Activities Fund (YAF) position (Table 2) be noted

d. Details of the Small Grants & Skips Budget (Table 3) be noted

e. Details of the Capital Budget (Table 4) be noted

f. Details of the Covid-19 Discretionary Fund Budget (Table 5) be noted

The report of the head of Locality Partnerships presents to the Outer West Community Committee project applications received for the upcoming financial year 2022/23 that are able to commence at the start of the new financial year (April 1^st 2022). The report also provides the Outer West Community Committee with a list of projects that the Committee regularly approves on a yearly basis, for recommendation to ring-fence funds for the upcoming financial year 2022/23.

The report of the Head of Locality Partnerships presented project applications received for the upcoming financial year 2022/23 that are able to commence at the start of the new financial year (April 1^st, 2022). The report also provided the Outer West Community Committee with a list of projects that the Committee regularly approves on a yearly basis, for recommendation to ring-fence funds for the upcoming financial year 2022/23.

Members were requested to consider a list of applications received in relation to Wellbeing Fund and Youth Activities Fund for the financial year 2022-23, to commence from 1^st April 2022.

Table 1 – Wellbeing Applications received for Financial Year 2022-23

Table 2 - Youth Activity Fund Applications Considered for Financial Year 2022-23

Table 3 – Wellbeing Rolling Projects / Ring-fence Consideration for Financial Year 2022-23

Table 4 – Youth Activity Fund Rolling Projects / Ring-fence considerations for Financial Year 2022-23

Member’s discussions included:

·  The request that more monitoring was provided to them on the projects funded. They were interested in seeing how many people attended and the areas that people travelled from to access the projects. It was suggested that in future standard monitoring of previous  ...  view the full minutes text for item 54.

The report of the Head of Locality Partnerships is to bring to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

(Report attached)

The Head of Locality Partnerships presented a report which updated the Members of the Outer West Community Committee of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provided opportunity for further questioning, or to request a more detailed report on a particular issue.

It was acknowledged that this was a lengthy report with updates from all the teams that cover the Outer West area.

Members’ attention was drawn to paragraph 167 of the report which outlined how the Communities Team are currently running an online Youth Activities Consultation, with the aim of engaging with young people between the ages of 8 and 17 years across the city. Members noted this was to provide the young people with a safe, anonymous way of voicing their opinion on future spend on youth activities. It was noted that in Outer West Leeds, a digital poster has been created and shared online on the Community Committee Facebook page, as well as mailing list contacts.

The survey link had been shared with Youth Services, school cluster groups, local youth groups and Scout and Guide contacts in the area.

The results of the online consultation will be shared with elected members at a future meeting and will inform spending priorities and decision on the Youth Activity Fund.

Members were also informed that the community committee support team has been promoting public schemes relating to the Queen’s Platinum Jubilee 2022 via Facebook including the Queen’s Green Canopy Scheme and the Let’s Create Jubilee Fund. It was noted that the Outer West Community Committee had ringfenced £7,500 of wellbeing money to support the celebrations for the Queen’s Jubilee.

Member’s discussions included:

·  The need for feedback from the Youth Activities Consultation to include age, gender and postcode.

·  The need to include all the Community Centres within the Outer West area in future update reports.

RESOLVED – To note the content of the report.

The report of the City Solicitor is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2022/2023 municipal year.

(Report attached)

The City Solicitor submitted a report requesting Member’s consideration on proposed dates and times for the Outer West Community Committee for municipal 2022 – 2023.

Members were informed that the proposed dates were set out at paragraph 7 of the submitted report. It was noted that the Community Committee currently meets on a Monday or a Wednesday at 1pm and the dates proposed reflected this pattern.

Members discussed the venue for meetings in 2022/23. Members were of the view that they wished to hold meetings in the Outer West area now that restrictions were being relaxed. However, they acknowledged that the webcasts through the pandemic had reached many residents. It was noted that that the council was currently unable to facilitate the webcasting of meetings outside the Leeds Civic Hall. Members discussed the issues and requested that the Localities Team look at how this could be facilitated. It was suggested that this issue was also brought to the Community Committee Chairs Forum.

RESOLVED – To agree the Committee’s meeting schedule for the 2022/23 municipal year as:

·  Wednesday 8th June 2022 at 1:00pm

·  Monday 5th September 2022 at 1:00pm

·  Monday 7th November 2022 at 1:00pm

·  Wednesday 15th February 2023 at 1:00pm

Cllr Forsaith left the meeting at 17:05 during this item.

The meeting concluded at 17:10