Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information on the agenda.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no late items.  Supplementary information was submitted in relation to Agenda Item 10, Outer South Community Committee Finance Report.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no declarations.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors Elliott, Hutchison, Kidger and Mulherin.

To confirm as a correct record, the minutes of the meetings held on 15 March 2021 and 26 July 2021.

RESOLVED – That the minutes of the meetings held on 15 March and 26 July 2021 be confirmed as correct records.

Minute 13 – Outer South Community Committee Finance Report

A query had been raised with regards to the provision and cost of new council housing as there had not been any new provision in Outer South for several years.  It was requested that the Committee receives a report on the Council House Growth Strategy.

Minute 12 – Outer South Community Committee – Youth Activities Fund Report

Members had requested how Youth Service funding was distributed across the city.

Shane Watson and Vicky Fuggles of the Youth Service were in attendance.

It was explained how funding for the Youth Service was distributed across the City.  £1.7 million was distributed across all 33 wards with 40% of this split based on the number of young people aged 11 to 17 living in a ward.  The remaining 60% was divided on a formula of young people living in the 40% most deprived super output areas, similar to the pupil premium used for schools. Additional resources were used towards providing a life coaching scheme for those who needed more intensive support.

In response to Members questions, the following was discussed:

·  Approximately £159,000 was distributed across the Outer South wards.

·  The life coaching support provided a one to one service for those who needed most support.

·  Young people on the life coaching support could be referred from a number of services including schools, health providers and social services.

·  Lower super output areas were identified by postcode and not by ward.

·  The budget had to cover all costs including staffing and premises.  Work was still ongoing with asset management regarding the Windmill Youth Centre.

·  A breakdown of funding per ward in the Outer South area was requested.

Minute 11 – Community Committee Appointments 2021/22

Members were informed that a further two nominations had been submitted for the Archbishop Margetson Trust Fund.

RESOLVED – That Councillor H Wilman(Drighlington Parish Council) and Mrs S Jackson be appointed to the Archbishop Margetson Trust Fund.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

The process has been adapted slightly so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference.  These will be read out under the agenda item and considered by the Community Committee.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within terms of reference of the Community Committee.  The following was discussed:

Concern that people who were not digitally connected could not get the relevant information or become engaged with the Community Committee.  It was reported that information was sent out in newsletters to Neighbourhood Networks and the Community Committee newsletter was sent to libraries.  It was further suggested that For Disability Mobility could put information in there newsletters and local notice boards could be used.

To receive and consider the attached report of the Chief Officer, community Hubs, Welfare & Business Support

The report of the Chief Officer (Community Hubs) provided an overview of the activity of Leeds Libraries during the previous 18 months and outlined the key priorities of the service as part of the Service Recovery Strategy.

The following were in attendance:

·  Andrea Ellison, Chief Librarian

·  Kirsten Pendlebury, Senior Librarian

The Committee was given an overview of the key messages in the report which included the following:

·  Purchase of new digital resources to help people develop digital skills and provision of online activities.

·  The Keeping in Touch project which made over 9,000 calls to contact people to keep them updated on services.

·  The Library Services Recovery Strategy which focussed on issues including economic recovery, supporting children & young people and digital inclusion.

In response to questions and comments from the Committee, the following was discussed:

·  Drighlington Library – there would be ongoing discussions with Asset Management and Members requested to be consulted.

·  Engagement with Early Years providers regarding the availability of library facilities.

·  Ad hoc closures – the service was currently recruiting and training new staff and it was hoped to provide more consistent opening hours.

·  Mobile provision – the fleet had been replaced and was currently reduced as some were being used as mobile vaccination vehicles.

·  Concern that libraries situated in hubs had a lack of quiet spaces and did not give the correct environment for learning and study.

·  How to encourage parents and other adults to access facilities particularly those who would not use library services.  Reference was made to the provision of story buses and work with adults to support learning.

·  Work to support the visually impaired and disabled people.

RESOLVED – That the report be noted and a further update be provided in 2022.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It aslo provided opportunities for further questioning, or to request a more detailed report on a particular issue.

The following were in attendance:

·  Inspector Lucy Leadbitter, West Yorkshire Police

·  Georgia Lee. Leeds Anti-Social Behaviour Team

In response to Members’ comments and questions, the following was discussed:

·  There had been a backlog of anti-social behaviour cases to be dealt with at the courts.  Some cases had been transferred to Huddersfield to deal with the backlog.  Support was offered on a case by case basis and there had been work with Victim Support.

·  Crime figures were still fairly low overall and there had been a significant reduction year on year.  Resources were targeted where there were any spikes in crime.  Burglary rates in Outer South Leeds remained low.

·  Crime prevention – there was a designated Crime Prevention Officer who visited victims of crime.  Repeat offenders were also targeted.

·  E-scooters – these were illegal in the UK and could only be sold for use on private land.  There had been instances of these being seized in Leeds.

·  Traffic offences weren’t recorded as crimes but any incidents reported were used as intelligence.

·  Reduction of PCSOs in the Outer South area.

RESOLVED – That the report be noted.

To receive and consider the attached report of the Head of Locality Partnerships.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy for 2021.

Kimberley Frangos, Localities Officer presented the report.

Members’ attention was brought to the following funding applications:

·  DAZL 21 Program Outer South – Dance Action Zone Leeds.  Total cost was £5,591.76 and it was proposed to use £3,630 from Youth Activity Funds.  Members were supportive of this application.

·  Friday Night Project – West Youth Services.  Total cost was £5,058.20 and £1,919.00 was proposed from Youth Activities funds from Morley North and Morley South Wards.  Members were supportive of this application.

·  Men in Sheds – Groundwork Yorkshire – Total cost was £11,5260.00 and £5,303.00 was proposed from Wellbeing Funds.  Members were supportive of this application.

·  Youth Service Outer South – Total cost was £25,767.90 and £18,116.30 was proposed from Youth Activity Funds.  Further information was requested on the projected and it was proposed to defer the application whilst this information was sought with a decision to be taken by delegated decision if necessary.

RESOLVED –

(1)  That details of the Wellbeing Budget position be noted.

(2)  That the following projects be approved:

o  DAZL21 Program Outer South - £3,630.00

o  Friday Night Project - £1,919.00

o  Men in Sheds - £5,303.00

(3)  That the following application be deferred:

o  Youth Service – Outer South

(4)  That details of the projects approved by Delegated Decision be noted.

(5)  That information of funded projects be noted.

(6)  That details of the Youth Activities Fund be noted.

(7)  That details of the Small Grants Budget be noted.

(8)  That details of the Community Skips Budget be noted.

(9)  That details of the Capital Budget be noted.

(10)  That details of the Community Infrastructure Levy Budget be noted.

Monday, 29 November 2021 at 4.00 p.m.

Monday, 29 November at 4.00 p.m.  Meeting to be held in Morley Town Hall.