Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no late items.  Supplementary information was submitted for Agenda Item 9, Outer South Community Committee Update Report.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations were made.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors B Gettings and C Hart-Brooke.

To confirm as a correct record, the minutes of the meeting held on 20 June 2022

RESOLVED – That the minutes of the meeting held on 20 June 2022 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

Concern was raised with regard to changes to frequency and routes of bus services and the impact this was having on people being able to access services.  Members reported that they were involved in discussions with bus operators and issues highlighted included challenges following the pandemic and difficulty recruiting bus drivers.

Problems with off road motorcycles and quad bikes was raised.  This was happening all across the Outer South Area.  Shaun Bridge of the Anti-Social Behaviour Team gave an update on police operations that were taking place to tackle this.  This issue had been raised at tasking meetings and Members further discussed the need for resources to be shared across the city and the possible use of drone technology.

To receive and consider the attached report of the Highways Asset Manager

The report of the Highway Asset Manager provided the Community Committee with an update on the Highways Annual Improvement Consultation.

Ian Moore, Highways Asset Manager presented the report.

The following was highlighted:

·  The annual consultation with Ward Members covered the following five year program for highway reconstruction works.

·  An overview of the Well Managed Highway Infrastructure (WMHI) code of practice.

·  Streams of funding for highways works including funding that was available from the West Yorkshire Combined Authority.

·  Details of the Asset Management Policy and Strategy.

·  There was a focus on preventative work rather than complete reconstruction schemes.

·  The Highways Communications Strategy.

·  There was a continual review of all streets and roads to determine what state of repair was required.  This informed the priority list for planned works.

·  It was aimed to have less than 10% of roads in the highest category for repair.

In response to questions and comments, the following was discussed:

·  Concern that Councillors had very little influence throughout the consultation process.  It was hoped that this would improve following the new approach and introduction of the WMHI code of practice.

·  Sub-contractors were liable for the following two years to carry out any repair work on roads that they had worked on.

·  There was an increased budget for road markings and Members were asked to report any areas of concern.

·  The importance of communication with residents, particularly when there were road closures.

·  Works carried out by utility companies were subject to checks from the Network Management Team.

·  There was no longer any funds to adopt road.  This was an issue that had bene referred to the Senior Management Team.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships brought Members attention to work in which the Communities Team was engaged in based on priorities identified by the Community Committee.

Kimberly Frangos, Localities Officer presented the report.

Discussion included the following:

·  Children & Families – The sub-group was due to meet on 17 October when plans for the Youth Summit would be discussed.

·  Youth Service – Members received an update on Youth Service activities across the area.  This included the weekly youth work sessions which covered areas such water safety, art and crafts, sports and cookery.  Feedback was given on the activity days provided during the school holidays and also engagement with young people on the Youth Activity Fund consultation.  Members expressed their thanks to the Youth Service team for their work,

·  Anti-Social Behaviour – The Committee received an update from Shaun Bridge of the Anti-Social Behaviour Team.  Members aired frustration regarding response times and the length of time to get cases concluded.  The use of noise cameras was discussed and it was reported that the provision of these would require the support of an MP.  It was proposed to contact the MPs covering the Outer South area.

·  Shaun Carr of the Methodist Homes Association (MHA) updated the Committee on work that had been done with over 55s in the area.  It was proposed to provide Winter Well Being packs for the most vulnerable and it was suggested that MHA work closely with the localities team regarding the distribution.  Members thanked Shaun for the work of MHA in Outer South Leeds.

·  Dave Tooley, Area Housing Manager updated the Committee on housing issues.  Discussion included work of the Housing Advisory Panel, allocations, potential sites for new council housing schemes and void properties.

RESOLVED – That the report be noted.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2022.

Kimberly Frangos, Localities Officer presented the report.

Members’ attention was brought to the following applications for funding:

·  Kitchen Upgrade – East Ardsley Community Association - £803.17 requested.  Members were supportive of this application.

·  CROWN – Storage for Blackburn Hall - £2145.00.  Members were supportive of this application.

RESOLVED –

(1)  That details of the Wellbeing Budget position be noted.

(2)  That the following projects be approved:

o  Kitchen Upgrade – East Ardsley Community Association - £803.17

o  CROWN – Storage for Blackburn Hall - £2,145.00

(3)  That details of the projects approved by Delegated Decision be noted.

(4)  That information of funded projects be noted.

(5)  That details of the Youth Activities Fund be noted.

(6)  That details of the Small Grants Budget be noted.

(7)  That details of the Community Skips Budget be noted.

(8)  That details of the Capital Budget be noted.

(9)  That details of the Community Infrastructure Levy Budget be noted.

Monday, 12 December 2022 at 4.00 p.m.

Monday, 12^th December 2022 at 4.00 p.m.  Meeting to be held at Morley Town Hall.