Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the inspection of documents.

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

3  If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 No exempt items or information have been identified on the agenda

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

Although there were no formal late items, the Chair did accept the inclusion of supplementary information in respect of Item No. 11 Community Committee Update Report  - Update on Neighbourhood Plans (Minute No.44 refers)

To receive any apologies for absence.

Apologies for absence were received from Councillors N Buckley, J Procter and R Procter

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

There were no declarations of any disclosable pecuniary interests.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Save Parlington – Representatives from the Save Parlington Action Group addressed the Committee, expressing concern about proposals for a strategic housing site on the Parlington Estate delivering up to 1,750 houses, with capacity for more in later years.

The Committee were informed that the principle route to the proposed new development would pass through a number of villages. The Action Group claimed there could be in excess of 4000 vehicles using the route daily, altering the fabric of the villages and causing problems at junction 47 of the A1/M1 motorway.

The Action Group were seeking the support of Ward Members in objecting to the proposals.

In responding Councillor Stephenson said the Council was committed to the target of 70,000 houses city wide by 2028 and that would have a knock on effect on the local target, which was 5,000 for the Outer North East area. Ward Councillors will continue to argue for a review of the city wide figure with a view to significantly reducing it, if that could be achieved Parlington may not progress as an allocation site.

He said if the figure of 5,000 houses was to remain and planning applications were to be brought forward; Ward Members would work with the City Council and the developers to achieve the best outcome for the local community

Councillor Stephenson said all Ward Councillors would work with the local community to ensure everyone was kept informed and all proposals for the area would be fully discussed. 

The Chair thanked the representatives from the Save Parlington Action Group for their attendance and contributions.

To confirm as a correct record the minutes of the meeting held on 12^th September 2016

(Copy attached)

RESOLVED – That the Minutes of the previous meeting held on 12^th September 2016, were confirmed as a true and correct record.

To consider any matters arising from the minutes (If any)

Community Committee Update Report (Minute No’s 16 & 26 (ii) referred) – The Chair referred to the issue neighbourhood planning activity which had been raised at several meetings of this Committee. He said Members continued to be concerned about the lack of consultation during the preparation of Neighbourhood Plans in the Outer North East area and that more formal consultation was required prior to the pre-submission stage.

Members were reminded that the Chief Planning Officer had attended the previous meeting and had suggested a process as to how the Community Committee overview may be achieved.

The Chair said no further details had been received and it appeared little or no progress had been made in moving the issue forward.

Councillor Cohen said the lack of progress was outrageous, the Committee had discussed this issue on many occasions, and the Chief Planning Officer had failed to respond adequately to Members requests.

The Chair suggested that an additional meeting of the Committee be arranged to discuss the issue of Neighbourhood Planning Activity and that the Chief Executive be invited to attend the meeting

RESOLVED - That an additional meeting of the Committee be arranged to discuss the issue of Neighbourhood Planning Activity and that the Chief Executive be invited to attend the meeting

To consider a report by the East North East Locality Safety Partnership which provides an overview of the performance of the East North East Locality Safety Partnership for the period 1^st April 2016 and 13^th November 2016.

(Report attached)

The East North East Locality Safety Partnership submitted a report which provided an overview of the performance of the Locality Safety Partnership for the period 1^st April to 13^th November 2016.

The Chair welcomed and introduced Chief Inspector Ian Croft, Head of Neighbourhood Policing in North East Leeds.

Also in attendance were Sergeant Iain McKelvey and PCSO Emma Clayton.

Sergeant McKelvey spoke about police crime rates and provided statistics on the following issues:

·  Robbery

·  Domestic abuse

·  Hate crime

·  Child protection

·  Theft from motor vehicles

·  Anti – social behaviour

In offering comment the Chair said that there appeared to be significant differences between the figures presented by the police and those provided by the Locality Safety Partnership.

In providing an example the Chair said instances of violent crime in Wetherby had increased by 170 from the previous year but this was not reflected in the police figures.

In responding Sergeant McKelvey explained that the statistics provided by the police had been compiled in accordance with new national reporting guidelines.

Councillor Lamb said it was difficult to have confidence in the information provided, how could the police be held to account if the information was inaccurate.

The Chair asked if the future reporting format could be reviewed to ensure it was reliable and relevant.

In responding Chief Inspector Croft said there were no significant issues in the Outer North East area, there were some isolated pockets but these were known to the police and prioritised accordingly.

It was reported that Police priorities for next year would include:

·  Safeguarding

·  Burglary dwelling

·  Anti-social behaviour

The Chair spoke about the City Centre night time economy and recent visits made by Members of the Licensing Committee which highlighted a need for more police resources to be deployed at weekend nights in the city centre.

The Chair said that at a recent meeting with the City Centre Commander, assurances had been given that additional police would be provided using resources from the outer areas.

In responding Chief Inspector Croft said the deployment of additional resources to the city centre would be planned in advance and would not impact on local policing priorities. Furthermore, an additional 600 officers were to be recruited.

The Chair thanked Chief Inspector Croft, Sergeant McKelvey and PCSO Clayton for their attendance and presentation.

RESOLVED –

(i)  To continue to support the locality Community Safety Partnership in relation to continuing to deliver against the priorities set by Safer Leeds 2016/17

(ii)  That the future reporting format be reviewed to ensure it was reliable and relevant.

To consider a report by the Chief Officer, Environmental Action Service which seeks to confirm the continuation of the current Service Level Agreement (SLA) between the Committee and the Environmental Action Service, as overseen by the Environmental Sub Group

The report also provides an opportunity for the Committee to refer related issues to the sub group to look at; including any potential changes in local priorities and service development requests for the 2017/18 SLA and any current performance related issues.

(Report attached)

The Chief Officer Environmental Action Services submitted a report which sought to confirm the continuation of the current Service Level Agreement (SLA) between the Committee and the Environmental Action Service, as overseen by the Environmental Sub Group.

The report also provided an opportunity for the Committee to refer related issues to the Sub Group at look at: including any potential changes in local priorities and service development requests for the 2017/18 SLA and any current performance related issues.

John Woolmer, Head of Service, Environment Action Service presented the report and responded to Members comments and queries

Detailed discussion ensued on the contents of the report which included:

·  Street Cleaning

·  Litter removal

·  Removal of graffiti

·  Flytipping

·  Bulky item collection service

·  Garden waste

The Chair suggested on a number of occasions the issue of verge creep had been raised by Members but there appeared to be little or no progress.

In responding the Head of Service apologised for the lack of progress, he said there was an intention to overstretch resources in order to deliver, but this had not fully been achieved. An undertaking was provided that verge creep would be added to the work programme for the New Year.

Councillor Robinson raised the issue of street sweeping and other highway associated works. He suggested that the highways department had responsibility for highways maintenance works but it was not always clear where the area of responsibility lay. A conversation was required with the Highways Department and possibly other directorates to draw up a clear programme of works.

The Chair asked about de-leafing in Wetherby, had the programme been delivered.

In responding the Head of Service said the de-leaf programme had been delivered but had not been reported to Members. It was suggested that the mild weather had resulted in the leaves remaining on the trees for longer which had caused a number of issues around the scheduling of works, however, fewer complaints had been received than in previous years.

A discussion ensued on the use of brown bins, Members pointed out that some residents had more than one brown bin and that future proposals would restrict one brown bin collection per property.

The Head of Service suggested that any property which did not have a brown bin service would be able to use the bulky waste collection service as an alternative.

Members queried as to how many occasions per year the bulky waste collection service could be used to collect brown bin waste.

The Head of Service was unable to provide a figure and offered to report back to Members following investigation

Members queried if there had been any enforcement actions in respect of flytipping in the area.

In responding the Head of Service said that gathering suitable evidence was key in pursuing prosecutions but said the erection of signs could also make a difference.

Members asked if the Community Payback scheme could be used to assist with flytipping and litter picking.

In responding the Head of Service said that the Community  ...  view the full minutes text for item 43.

To consider a report by the East North East Area Leader which provides an update on the on-going work programme of the Outer North East Community Committee.

(Report attached)

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

The following document was appended to the report for information/ comment of the meeting:

·  The minutes of the Outer North East Environmental Sub Group held on 1st September 2016 (Appendix A referred)

·  Neighbourhood Planning update (Appendix B plus supplementary information referred)

Andrew Birkbeck, Area Officer, presented the report and highlighted the main issues which included:

·  The latest Partnership Working Area report for Outer North East Leeds (November 2016)

·  The Outer North East Environmental Sub Group  which met on 1^st September and 24^th November 2016

·  The visit by the Leader of Council and the Chief Executive to the Alwoodley and Harewood Wards on the afternoon of 14^th November 2016

·  The Emmerdale Stakeholder Panel held on 5^th October 2016

·  Progress on the redevelopment of the Moor Allerton Hub

·  Neighbourhood Planning activity in the Outer North East area

RESOLVED – That the contents of the report be noted

To consider a report by the East North East Area Leader, which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

(Report attached)

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Funding and Youth Activity Funding.

Appended to the report were copies of the following documents for information / comment of the meeting:

·  Outer North East Community Committee Capital Wellbeing Budget (Appendix A referred)

·  Outer North East Community Committee  Wellbeing Revenue Budget (Appendix B referred)

·  Outer North East Community Committee  Youth Activity Funding (Appendix C referred)

Andrew Birkbeck, Area Officer, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report together with the appendices which included:

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

The Area Leader reminded Members that funds were still available from the Youth Activity Budget and that applications received in the near future would be funded through the 2016/17 allocation.

RESOLVED –

(i)  To note the current budget position for 2016/17 financial year.

(ii)  That the following projects requesting Youth Activity Funding be determined as follows:

(iii)  To note that the following applications had been approved since the Community Committee met on 12^th September 2016 under the delegated authority of the Assistant Chief Executive (Citizens and Communities)

(iv)  To note that all 3 Ward Members must be in agreement (unanimous) for a delegated decision to be approved.

To consider a report by the East North East Area Leader which provides  the minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 13^th October 2016

(Report attached)

The East North East Area Leader submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 13^th October 2016.

RESOLVED –

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 13^th October 2016, be noted.

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

To note that future meetings of the Committee will be arranged as follows:

·  Monday 20^th March 2017

(All meetings to commence at 5.30pm, venue to be confirmed)

RESOLVED – To note that the next meeting will take place on Monday, 20^th March 2017 at 5.30pm, venue to be confirmed at a later date.