Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the inspection of Documents.

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

3  If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 No exempt items or information have been identified on the agenda

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items

To receive any apologies for absence.

Apologies for absence were received from Councillors: J Procter, R Procter and R Stephenson

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

There were no declarations of any disclosable pecuniary interests.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

On this occasion, there were no matters raised under this item by Members of the Public.

To confirm as a correct record the minutes of the meeting held on 20^th March 2017

(Copy attached)

The minutes of the previous meeting held on 20^th March 2017 were confirmed as a true and correct record.

To consider any matters arising from the minutes (If any)

There were no issues raised under Matters Arising.

To consider a report by the City Solicitor which invites the Committee to note the appointment of Councillor Gerald Wilkinsonas Chair of the Community Committee for 2017/18 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following, as appropriate:-

·  Those Outside Bodies as detailed at section 19 / Appendix 1 of this report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions, as listed; and

·  Those Children’s Services Cluster Partnerships, also as listed.

(Report attached)

The City Solicitor submitted a report which invited the Committee to note the appointment of Councillor Gerald Wilkinson as the Chair of the Outer North East Community Committee for the 2017/18 Municipal Year as agreed at the recent Annual Council Meeting, and to make appointments to the following: those Outside Bodies listed in appendix A of the submitted report, the Community Committee “Champions”, Children’s Services Cluster Partnerships and the Corporate Parenting Board for the 2017/18 Municipal year.

The report provided background information and commentary on each of the categories to be appointed.

RESOLVED –

(i)  To note the appointment of Councillor Gerald Wilkinson as the Chair of the Outer North East Community Committee for the 2017/18 Municipal Year

(ii)  That appointments be made as follows:

Outside Bodies

Aberford Almshouses Trust (4 year appointment – Review 2020)

 – Councillor R Stephenson

Community Committee Champions

·  Environment & Community Safety – Councillor G Wilkinson

·  Children’s Services – Councillor D Cohen

·  Employment, Skills and Welfare - Councillor  M Robinson

·  Health, Wellbeing and Adult Social Care – Councillor N Buckley

Corporate Carers Board

Councillor D Cohen

Children’s Services Cluster Partnership Representative

Alwoodley (ARM) - Councillor D Cohen

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor R Stephenson (Harewood)

To consider a report by the Chief Officer Housing Management, which seeks Ward Councillor nominations from the Community Committee to the Outer North East Housing Advisory Panel (HAP)

(Report attached)

The Chief Officer Housing Management submitted a report which sought Ward Councillor nominations from this Committee to the Outer North East Housing Advisory Panel (HAP)

In providing background information the report outlined the following key functions of the HAP:

·  Be aware of the needs of local communities and wider Council priorities and use HAP funds to support a range of community and environmental projects that help support these.

·  Work with local housing and other Council teams to help review and monitor the delivery of local services and help shape services that meet the local communities’ needs.

·  Support all forms of tenant engagement activity, linking local activities and projects with Community Teams and other partners

RESOLVED – That Councillor N Buckley (Alwoodley), Councillor R Stephenson (Harewood) and Councillor G Wilkinson (Wetherby) be appointed to the Outer North East Housing Advisory Panel for the 2017/18 Municipal year.

To consider a report by the City Solicitor which invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2017/2018 municipal year.

(Report attached)

The City Solicitor submitted a report inviting Members to give consideration to the appointment of Co-optees onto the Outer North East Community Committee for the 2017/18 Municipal year.

John Grieve, Governance Services, presented the report and responded to Members comments and queries.

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, but it was not considered appropriate at this time.

RESOLVED – To not pursue the appointment of Co-optees onto the Community Committee at this stage, the option to appoint be revisited if the need arises.

To consider a report by the Outer North East Area Leader which provides an update on the on-going Work Programme of the Outer North East Community Committee.

(Report attached)

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

The following document was appended to the report for information/ comment of the meeting:

·  The minutes of the Outer North East Environmental Sub Group held on 15^th March 2016(Appendix A referred)

Andrew Birkbeck, Area Officer, presented the report and highlighted the main issues which included:

·  The Outer North East Environment Sub Group met on 23^rd March and 18^th May 2017.

·  An Emmerdale Stakeholder Panel meeting was held on 29^th March 2017 and considered 9 projects that had been put forward by eligible groups and organisations

·  The expected re-opening of Linton Bridge was anticipated Summer 2017

Referring to the Emmerdale Stakeholder Panel meeting, Councillor Robinson requested if the details about the various projects approved by the panel could be circulated to all Members of the Committee.

The Area Leader said he would formally raise this request at the next meeting of the Panel

Commenting on the re-opening of Linton Bridge, the Chair suggested that late September was now the anticipated period for the bridge to re-open.

RESOLVED –

(i)  That the contents of the report be noted

(ii)  That a request for the details about the projects approved by the Emmerdale Stakeholder Panel be made and upon receipt be circulated to Members of the Community Committee

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

(Report attached)

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

The report also provided a draft budget position for the coming financial year 2017/18

Appended to the report were copies of the following documents for information / comment of the meeting:

·  An explanation on capital funding and eligible schemes (Appendix A referred)

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

·  Outer North East Community Committee  - Draft Community Committee priorities (Appendix D referred)

Andrew Birkbeck, Area Officer, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report together with the appendices which included:

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

RESOLVED –

(i)  To note the current budget position for 2017/18.

(ii)  That the following project requesting Wellbeing Funding be determined as follows:

(iii)  To note that the following applications had been approved since the Community Committee on 20^th March 2017 under the delegated authority of the Director of Communities and Environment

(iv)  To re-confirm that all three Ward Members must give their unanimous approval for a delegated decision to be approved (Via a Ward Member meeting or email)

(v)  That the draft Community Committee Priorities as listed in Appendix D of the submitted report be approved

To consider a report by the East North East Area Leader which provides the minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20^th April 2017.

(Report attached)

The East North East Area Leader submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20^th April 2017.

RESOLVED –

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 20^th April 2017, be noted.

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

To receive a presentation/ update on Neighbourhood Planning activity.

Members received an update on Neighbourhood Planning Activity in the Outer North East area.

Ian Mackay, Neighbourhood Planning Officer, City Development attended the meeting and spoke briefly on:

·  Neighbourhood Planning at National Level

·  Housing White Paper and Neighbourhood Planning Act 2017

·  “The Good Councillor’s Guide to Neighbourhood Planning”

·  The Leeds Neighbourhood Planning Context

·  Neighbourhood Area and Forum Designations in Leeds May 2017  (13 Forum Areas, 22 Parished Areas)

It was reported that 8 neighbourhood plans were currently being developed in the Leeds Outer North East area:

·  Wetherby,

·  Alwoodley,

·  East Keswick, Walton,

·  Aberford,

·  Scarcroft,

·  Thorner

·  Bramham-cum-Oglethorpe

Addressing each of the neighbourhood plans, the Neighbourhood Planning Officer provided a detailed summary of each plan highlighting: the policies to be included within the plan, the proposed projects to be delivered, the consultation undertaken, the estimated submission date, the support from officers of the City Council, the support received from planning consultants and “the vision of the neighbourhood plan”

Representatives from each Neighbourhood Planning Team were in attendance and together with Members of the Committee contributed to the discussion.

The Chair expressed his thanks to the representatives from the neighbourhood planning teams, to Members of the Committee and to officers for their attendance and contributions, commenting that it have been a very interesting and worthwhile discussion. 

RESOLVED – To note and welcome the progress made on the development of Neighbourhood Plans

To note that future meetings of the Committee will take place as follows:

·  Monday 11^th September 2017

·  Monday 11^th December 2017

·  Monday 19^th March 2018

(All meetings to commence at 5.30pm, venues to be confirmed)

RESOLVED – To note that the next meeting will take place on Monday, 11^th September 2017 at 6.00pm in the Civic Hall, Leeds.