Agenda and minutes

To consider any appeals in accordance with Procedure Rules 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no information exempt from the public press discussed at the meeting.

To identify items which have been admitted ti the agenda by the Chair for consideration.

(the special circumstances shall be specified in the minutes)

Late Item of Business

With the agreement of the Chair, a late item of business was admitted to the agenda entitled, ‘Appointment of Chair and Outside Bodies’. It was not possible to include this report in the agenda as published on 17th January 2023, given that the election of Chair process did not take place until 18th January 2023 at the meeting of full Council. Also, it was deemed that it was appropriate for the matters detailed in the report to be brought to the Committee’s attention at the earliest opportunity.

Supplementary Information

With the agreement of the Chair, supplementary information was circulated to Board Members ahead of and at the meeting in relation to agenda item 9, ‘Title’, in the form of an additional Wellbeing application by the Leeds African Community Charity Trust regarding the Little London Food Pantry.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no declarations of interest.

To receive any apologies for absence

No apologies for absence were received.

To confirm as a correct record, the minutes of the meeting held on 28^th September 2022.

That the minutes from the meeting held on the 28^th September 2022 be confirmed as a correct record.

The Chair noted that the Committee had not received a breakdown of the Age Friendly Leeds strategy by ward, as discussed in Agenda Item 23.

To note the report of the City Solicitor which acknowledges the appointment of Councillor Wilson as the Chair of the Inner North West Community Committee, and to consider the vacant appointments to outside bodies as detailed in Section 3 of the report.

The Committee received the report of the City Solicitor which noted the appointment of Councillor I Wilson to the position of Chair to the Inner North West Community Committee for the remainder of the 2022/23 municipal year, as agreed at the 18^th January 2023 meeting of Council. The report also invited the Committee to consider appointing to the vacant positions to outside bodies.

Members felt that they had not been given the opportunity to determine the vacant positions and suggested that this be deferred until the next formal meeting.

RESOLVED:

a)  That the appointment of Councillor I Wilson to the position of Chair of the Inner North West Community Committee be noted.

b)  That the decision to make appointments to the vacant positions to outside bodies shall be deferred.

In accordance with paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed for a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

The Leeds 2023 Cultural Ambassadors for Weetwood and Little London & Woodhouse attended the Open Forum and shared information about the programme of work and answered questions regarding the year of culture. Each ward will have an event created by the Ambassador. The Weetwood event will be an inter-generational skillshare and community building event. The Little London and Woodhouse event will be a celebration of the colourful local community. The June to August 2023 event programme will be announced in the week commencing 1^st February 2023, with the events being staggered so that attendees may attend multiple events.

Local residents, Community Committee Members and the Leeds 2023 Cultural Ambassadors discussed the following:

·  Councillor Pryor clarified that Leeds 2023 received seed funding from Leeds City Council, but it is not a Council run programme.

·  Legacy was noted as being a concern for Leeds City Council, Leeds 2023 and local residents. Some events are hoped to become annual, as in the case of when Hull and Liverpool held Year of Culture events.

·  Work to promote Leeds 2023 outside of digital spaces thus far has included, in addition to the Ambassador programme, paper information available in shops and other local spaces. The Ambassadors noted the need to ensure paper communications and will need to consider non digital contact details.

·  One of the highlights of the wider Leeds 2023 programme included the recent opening ceremony, ‘The Awakening’ in January.

·  The rest of the year has events planned including:

o  A women and non-binary barn raising event called ‘Raise the WOW Barn’.

o  A Literature festival in February

o  The Leeds Children’s Day which was held annually until the 1960’s will return this summer, and there is a hope it will once again become an annual event.

o  Meanwood Road community photography project

o  Numerous other small events

The Chair then opened this part of the meeting to local residents in attendance, to raise any issues. Key issues highlighted included:

·  Councillor Garthwaite advised a local resident that the closure of Monument Moor will be temporary and is due to gas installations in the centre of Leeds, and a suggestion for clearer signage was noted. Further to this, Councillor Garthwaite explained that Monument Moor is currently waterlogged, and the on-going works may restore the surface as a by-product.

·  The theft of Yorkshire stone continues to be an issue across communities. Councillor Pryor informed the Committee of a chemical compound which has been trialled to track stolen slabs. Filling in cracks was advised as being an inefficient method to deter theft as it is costly and easily countered. Tarmac will continue to be used by the Council as  gaps in slabs pose a trip hazard to the public, as it is considered to be the most cost  ...  view the full minutes text for item 35.

To receive and consider the attached report of the Head of Locality Partnerships.

The report of the Head of Locality Partnerships brought to Members’ attention an update of the work which the Communities Team has been engaged in, based on the priorities identified by the Community Committee.

Some of the topics discussed by the Committee:

·  The Youth Summit was a success, with a climate session for young people being a highlight. The Committee considered methods for capturing youth engagement in climate issues, with a suggestion to invite the Voice and Influence team to a future meeting.

·  Children were put in mixed groups to talk with children from other schools during the Youth Summit, which produced good results.

·  The Localities Officer put forward a suggestion to visit schools as a part of the grant applications process for the Youth Activities Fund when that budget cycle is renewed, to include young people in the decision making process, and gauge what activities they would like to see coming forward in their area.

·  The Committee praised the awareness, knowledge and behaviour of the inner city young people, who do not have the same access to outdoor spaces as those in the outer areas.

RESOLVED: That the contents of the report be noted.

To receive the report of the Head of Locality Partnerships regarding the Finance Update for the Inner North West Community Committee, including budget positions for the Wellbeing Fund, Youth Activity Fund, Capital Budget, and the 2022/23 Community Infrastructure Levy Budget.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy budget for 2022/23.

Following publication of the agenda, a late application for consideration was published and distributed to members prior to the meeting. The application for consideration included a Community Infrastructure Levy (CIL) for Leeds African Community Charity Trust – Little London Community Pantry Container Procurement. The Trust requested a grant of £29,100.

The Localities Officer introduced the item and highlighted the following information:

• The Wellbeing Budget Position 2022 / 23. The remaining available balance stood at £3,566.41
• Covid Funding 21/22 remaining balance per ward being £2,825.57 - Little London and Woodhouse, £0 – Headingley and Hyde Park and £1,870 – Weetwood.
• Youth Activities Fund Position 2022/23. The remaining available balance stood at £1,270.72.
• Small Grants and Skips Budget 2022/23. There is a remaining available balance of £488.64.
• The Capital Budget 2022/23 balance stands at £16,278.43.
• The Community Infrastructure Levy (CIL) Budget 2022/23 balance stands at £125,826.44.

The Committee received the following applications:

The West Yorkshire Police Bumpy project was deferred again as the Outer North West Community Committee has postponed funding until the new financial year.

The Committee discussed the impact that the cost-of-living crisis has had on local communities and services, particularly in regard to food pantries and how support can continue to be delivered through the Community Committee’s grants to improve local food security. There has been £125,000 funded into infrastructure projects through the Committee’s Community Infrastructure Levy budget.

The Committee praised the work of the Hyde Park Football Club, discussed previous work with them and how they can be supported into the future.

RESOLVED:

The Committee noted:

(1) That details of the Wellbeing Budget position be noted (table 1 of the report).

(2) That monitoring information of funded projects is noted (paragraph 13 of the report).

(3) That monitoring information of funded projects is noted (paragraph 27 of the report).

(4) That details of the Youth Activity Fund position be noted (table 2 of the report).

(5) That details of the Small Grants & Skips budget be noted (table 3 of the report).

(6) That details of the Capital Budget be noted (table 4 of the report).

(7) That details of the Community Infrastructure Levy budget be noted (table 5 of  ...  view the full minutes text for item 37.

To note that the time and date of the next meeting is the 29^th March 2023 at 6.00pm.

RESOLVED: To note the date and time of the next meeting as 29^th March 2023 at 6.00pm. Venue TBC.

The meeting concluded at 7.20pm.