Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations of disclosable pecuniary interests were made.

To receive any apologies for absence.

There were no apologies for absence.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Cllr. Hazel Lee of Pool-in-Wharfedale Parish Council welcomed the Outer North West Community Committee to Upper Pool Bank Village Hall. Cllr. Lee provide the Committee with a brief history of the Hall.

Cllr. Lee thanked the Community Committee for their funding contributions towards the Otley Road Safety Quiz which had been used at local schools to raise awareness of road safety. She informed the Members that the Otley Road Safety Quiz was not to continue and that money had been shared between those schools who had participated for Road Safety awareness projects.

Mr Clive Woods a local resident was present for the Open Forum, he wished to speak in relation to Agenda Item 9 Leeds Transport Conversation update- Public transport investment programme (£173.5m), Outer North West update and the Leeds Transport Strategy Development. With this in mind the Chair gave permission for Mr Woods to address the Committee for 5 minutes prior to the presentation of the item. Minute 32 refers.

To approve the minutes of the Outer North West Community Committee meeting held on 25^th September 2017.

RESOLVED – That the minutes of the meeting held on Monday 25^th September 2017 were approved as a correct record.

To receive the report of the Chief Officer Health Partnerships to provide the Outer North West Community Committee with an overview of the progress made in shaping the Leeds Health and Care Plan following the previous conversation at each Community Committee in Spring 2017.

(Report attached)

The Community Committee received the report of the Chief Officer Health Partnerships which provided the Outer North West Community Committee with an overview of the progress made in shaping the Leeds Health and Care Plan following a previous conversation in Spring 2017.

Cllr. G Latty as Health Wellbeing and Social Care Champion introduced the item saying that he welcomed the Health and Care Plan and recommended it to Members.

Paul Bollom Head of Leeds Health and Care Plan, Health Partnerships, Becky Barwick Head of Programme Delivery System integration, NHS Leeds CCG’s Partnership, and Dr Chris Mills were at the meeting to present the report and answer questions.

The Committee was informed that the Leeds Health and Care Plan joined up all health care services including those from the third sector giving them a voice in the plan for Leeds. The plan provided an opportunity for the city to shape the future direction of health and to transition towards a community focused approach, which understood that good health was a function of wider factors such as housing, employment, environment, family and community.

Leeds want to focus on having great preventative services and were putting more resources into prevention and support services especially in relation to mental health.

The Community Committee were informed that there was a role for communities as the Health and Care Plan evolved there would need to be a continuation of consultation to design services as they are needed.

Dr Chris Mills a GP from Rawdon Surgery explained the concept of the ‘Left Shift’ which looked at early preventative measures for a fuller life. A copy of the proposals to be addressed by the Health and Care Plan was tabled at the meeting. It focussed on the key areas of the plan as Prevention, Self-Management and Proactive Care, Optimising Secondary Care and Urgent Care and Rapid Response and set out key actions to be undertaken.

Members discussed the following points:-

·  One You Leeds;

·  Need to market well-being services;

·  Use of the Clusters to assist and join up services;

·  The need to engage all communities across the city;

·  The need for local care partnerships to communicate with each other;

·  The use of the same systems for patient notes and appointments;

·  The use of E-Referral systems;

·  How to join up services across the city not allow services to become silos; and

·  Need for good communication across the city, and localised events to carry on the conversations.

Cllr. G Latty reiterated that the Health and Care Plan was a good idea.

RESOLVED - To:

·  Support the updated Leeds Plan as a basis for conversation with citizens on the

future of health and care.

·  Actively support widespread conversation and discussion of the Leeds Plan and

narrative to encourage feedback and comment.

·  Support the emerging model of Local Care Partnerships and actively engage

with their development in their communities.

To receive the report of the Chief Officer Highways and Transport  which provides the Community Committee with feedback from the Transport Conversation and specifically the feedback from this committee and community area, as well as a summary of the Leeds wide transport proposals and development of a Leeds Transport Strategy.

(Report attached)

Mr Clive Woods attended the meeting to speak on the report for Leeds Transport Conversation update on the Public Transport Investment Programme (£173.5m), Outer North West update and Leeds Transport Strategy development. At the Chairs discretion Mr Woods was allowed 5 minutes to address the Community Committee. Minute 29 refers.

Mr Woods said that he had addressed the Community Committee about 10 years ago on the issue of transport and specifically the congestion on the A65 and felt that there was still a need for quality bus routes from Outer North West to Leeds. Mr Woods informed Members that bus journey times had increased with Horsforth roundabout being a major cause of travel problems.

Mr Woods said that although WYCA wished to double the bus usage to do so at this time would be difficult due to the layout and congestion on the roads. He was of the opinion that although recent improvements had been made to the Horsforth roundabout he had not seen improvements which benefitted users of public transport.

Mr Woods asked that a full evaluation be undertaken on Horsforth roundabout and on the impact that it has had on bus services.

The Chair thanked Mr Woods for his contribution. 

Gary Bartlett Chief Officer Highways and Transport and Neale Wallace of West Yorkshire Combined Authority presented the Leeds Transport Conversation update on the Public Transport Investment Programme (£173.5m), Outer North West update and Leeds Transport Strategy development.

The Committee heard that 8,000 responses had been received from the Transport Conversation engagement process in the Summer/ Autumn 2016 with 3,006 of those responses from the Outer North West area. The responses indicated that people wished to see both short term and long term improvements to the Leeds transport system. It was noted that people preferred to travel by car as it was thought to be more comfortable, cheaper and easier than public transport.

The Committee was informed that the park and ride at both Elland Road and Temple Green were proving to be successful with other park and ride facilities being planned for the future.

The responses of the public conversation had highlighted that people wished to see improvements on the following:-

·  Cycle and walking facilities

·  Traffic congestion

·  Better connectivity through radial routes

·  Improved traffic systems and timings to ease the flow of traffic in and out of the city centre

·  Airport link road and station

·  A660 Lawnswood roundabout

·  More improvements to Horsforth roundabout

·  Improved train times and parking facilities at train stations

Members were informed that a key issue for the Outer North West was the bus service with the general theme being a reasonable bus service stating that the priority was for the frequency of the services to be improved.

Members heard that more real time bus information with multiple departure displays were to be rolled out across the city.

In response to Members discussions and questions the Committee was advised of the following:-

·  Highways were aware that the recent improvements to Horsforth roundabout had not delivered  ...  view the full minutes text for item 32.

The report of Chief Officer Partnership Development and Business Support briefly outlines the role of the Corporate Parenting Board and aims to increase understanding of the role of the Children’s Champion and what being a Corporate Parent means.

(Report attached)

Cllr. Townsley left the meeting at the start of the following item.

The report of the Chief Officer Partnership Development and Business

Support briefly outlined the role of the Corporate Parenting Board and

increased the understanding of the role of the Children’s Champion and what

being a Corporate Parent meant.

Cllr. P Latty introduced this item in her role as Children’s Champion for the

Outer North West area and member of the Corporate Parenting Board.

Cllr. Latty informed the Committee that in their roles as elected members they had a responsibility for all looked after children and care leavers.

Hannah Lamplugh, Voice and Influence Lead attended the meeting along with Jancis Andrews, Head Teacher Virtual School for LA Children.

Members were informed that the session was to provide the following outcomes:

·  Greater awareness of the characteristics and outcomes of looked after

Children

·  Increased understanding of what corporate parenting means in practice

·  Informed about the different levels of corporate parenting responsibility

The Community Committee heard that the Social Work Act 2017 provided new guidance on Corporate Parenting. Members were provided with an information pack.

The young people from the Have a Voice Council had prepared a quiz for the

Community Committee relating to aspects of being a looked after child or a

care leaver.

Members’ attention was drawn to the contextual information about the outer north west community committee area provided in the submitted report.

The Community Committee discussed the following points:

·  Support for looked after children in hospitals and hospices

·  Educational attainment and how this needed to improve, including the

work of the Clusters and a need for a named school governor.

·  The role of designated teachers in schools

·  Continued care for over 18 years up to 21

·  Need for foster carers Cllr. Latty informed the Committee that she was organising a Get Together in January 2018 for foster carers in the area to thank them for the good work that they do.

·  Low numbers of looked after children and care leavers attending

university

·  The need for a scheme to link universities nationally

Members were informed of an annual prize giving event called ‘STARS’ which

celebrated achievements of looked after children and care leavers.

Members were invited to attend events such as:-

·  Respect Training – one on 29^th November 2017 and June 2018

·  Yorkshire and Humberside Child in Care Conference

RESOLVED – It was resolved that Members of the Outer North West Community

·  Committee use their increased knowledge and understanding of looked after

children and young people and corporate parenting to consider and act on

their own corporate parenting responsibilities.

·  Community Committee reports to consider and

record the impact of decisions on looked after children and care leavers –

where this is relevant.

Cllr. Campbell left the meeting during this item.

To consider the report of the West North West Area Leader this report provides the Community Committee with an update on the budget position for the Wellbeing fund for 2017/18, and the current position of the Small Grants and Skips pot, and the small grants and skips which have been approved since the last meeting.

This report also provides an update on the Youth Activity Fund and the Youth Activity Fund projects which have been approved since the last meeting.

(Report attached)

The report of the West North West Area Leader provided the Community Committee with an update on the budget position for the Wellbeing fund 2017/18, and the current position of the Small Grants and Skips pot, and the small grants and skips which had been approved since the last meeting.

Members attention was drawn to point 9 of the submitted report and it was noted that after deducting any existing commitments and taking account of 2016/17 carry forward position, the Community Committee had £85,014 of funding available for allocation.

Members were asked to consider 3 new projects:

·  Christmas in Pool-in-Wharfedale - £1,500

·  Horsforth Lights Switch on - £2,194

·  Bramhope Village Hall (Robert Craven Memorial Trust) - £20,000

The Members of Adel and Wharfedale discussed the project at Bramhope Village Hall and the possibility of match funding. Cllr. Barry Anderson proposed that approval be given in principle subject to confirmation of 3 failed bids of £5,000 from other funding sources and that accounts had been submitted to the Communities Team.

The Community Committee heard that the Policy sub group had met on 4^th October to discuss the process they wished to use for allocating the Community Committee element of the Neighbourhood Fund in outer North West. The sub group recommended that any funds raised through CIL was to be retained by the ward or parish in which it was generated.

RESOLVED - The Outer North West Community Committee to:

·  Note the current budget and monitoring position for the Wellbeing Fund for

2017/18 (Table 1) and attached at appendix 1.

·  Consider the new Wellbeing large grant applications detailed at section 11 – 14.

o  Christmas in Pool-in-Wharfedale - £1,500 – Approved

o  Horsforth Lights Switch on - £2,194 – Approved

o  Bramhope Village Hall (Robert Craven Memorial Trust) - that the sum of £15,000 be approved subject to the relevant accounts being provided to the Communities Team, and that subject to the organisation providing evidence of 3 failed bids for matched funding of £5,000 from other funding sources to the Communities Team then a further payment of £5,000 be approved.

·  Note the small grants and skips remaining budget (Table 2) and those small grants and skips that have been approved since the last meeting (Table 3).

·  Note the current budget position for the Youth Activity Fund for 2017/18.

·  Note the current budget position for the Capital Wellbeing Fund for 2017/18

(Table 4).

·  Agree that any funds raised through CIL are retained by the ward or parish in which it is generated.

To receive the report of the West North West Area Leader the report updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

(Report attached)

The report of the West North West Area Leader updated the Community Committee on the work of the sub groups of the Committee: Environment and Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health and Well-being; Highways and Transportation and Policy.

The Committee was informed that the next Children’s Consultation Event will be held on 12^th February 2018 at Prince Henry’s Grammar School. Members noted that invites would be sent out.

Cllr. G Latty said that the Health and, Well-being and Adult Social Care sub group had discussed the Health Care Plan. The sub group had also had a speaker from Battle Scars a support group for people who self-harm.

RESOLVED – To note the work of the sub groups and the areas of partnership working since the last Community Committee meeting.

It was noted that Members had received an email informing them of the current appointments to the Rawdon and Laneshawbridge School Trust as Mr J Peebles, Mr D Long, Mr C Smith and

Cllr. B Cleasby. Mr Colin Smith was appointed as representative governor to fill the vacancy following the death of Mr S Waddington.

To note the next meeting of the Outer North West Community Committee will be 5^th March 2018 at 1:30pm.

To note that the next meeting of the Outer North West Community Committee would be Monday 5^th March at 1:30pm.